Records Analyst

6 days ago

Halifax, Nova Scotia, Canada Province of Nova Scotia Full time

Department:
Office of the Public Trustee

Location:

HALIFAX

Type of Employment:
Permanent

Union Status:
NSGEU - NSPG

Closing Date:28-Aug-23 (Applications are accepted until 11:59 PM Atlantic Time)

About Us:


The Public Trustee is committed to the proper administration of estates of deceased persons, incompetent persons, children, and missing persons.

It is also committed to providing informed consent for health care, placement to a continuing care home or home care services using an approach that is client-centered, respectful of human rights and freedoms, and in the client's best interests if prior wishes, values, and beliefs are not known.


About Our Opportunity:


The Records Analyst 1 is responsible for managing all aspects of the records management program for the Office of the Public Trustee of Nova Scotia.

Reporting to the Director of Finance, Administration, and Systems, the Records Analyst plans, implements, and evaluates record-keeping solutions for the office.

Working with considerable independence, the Records Analyst uses their expertise to devise innovative and effective strategies for the Office of the Public Trustee to meet the requirements of provincial standards and policies and statutory requirements while addressing business operational needs.


Primary Accountabilities:

  • Assists with the development of records information management policies and procedures, with broad direction from departmental senior management and guidance from the Province's central corporate records management support.
  • Assist with the development and delivery of training and monitors implementation of the policies and procedures to ensure compliance with all relevant legislation regarding records management and records security.
  • Keeps abreast of records and information management developments within the government. Updates PTO's operational retention schedules
  • STOR, records management policies, records management procedures, and/or records management training as required.
  • Implements and maintains records retention schedules
  • Standard for Administrative Records (STAR) and Standard for Operational Records (STOR) for PTO.
  • In conjunction/collaboration with ICTS develops plans for technology advancements to improve the records management program.
  • Develops and delivers records information management training and education to all department staff. It includes educating all staff about their records management responsibilities.
  • Freedom of Information and Protection of Privacy: Supports an integrated approach to information management in collaboration with the Freedom of Information and Protection of Privacy Office for the Public Trustee Office.
  • Focuses on assessing, measuring, improving, and ensuring performance. Identifies and meets the needs of internal and external clients, being continually focused on outcomes for clients. Focuses on longterm business strategy and aligns their thinking and planning accordingly.
  • Planning, organizing, prioritizing, and overseeing records management activities to efficiently meet business objectives. Developing, monitoring, interpreting, and understanding RMrelated policies and procedures, while making sure they match organization strategies and objectives.

Qualifications and Experience:


You have completed a Bachelor's degree in a related field (such as records management, archives management, information management, or library science) and have two (2) years of related experience.


You demonstrate the following essential qualities including:

  • comprehensive knowledge of records management and records management programs
- familiarity with information access and privacy legislation
- proficiency in computer programs including Microsoft Office (Word, Outlook, Excel, PowerPoint, Access)
- experience using STAR/STOR records classification or similar records classification systems
- knowledge of records management principles and terminology and related legislation in Nova Scotia
- exceptional attention to detail, organizational, and time management skills.

You have a knack for identifying new or improved procedures, equipment, systems, and technologies. In addition, you have strong relationship and communication skills to engage with various stakeholders internal and external to government. Membership in a Records Management Association is considered an asset.


We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.


Equivalency:

Benefits:


Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation, and Employee and Family Assistance Programs.

Click here to learn more about our various benefits offerings and eligibility

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