senior document administrator

2 weeks ago

Calgary, Alberta, Canada EPFC Corp Full time

EPFC is a diverse team of professionals with extensive experience and capability in engineering, procurement, fabrication, construction, commissioning and start-up, and operations. Although EPFC was formed in 2016, the company has an established history of successfully delivering projects in oil and gas for almost 20 years. Our clients range from large Tier 1 Oil & Gas organizations to small engineering firms. We can support a variety of clients at any stage of project execution.

We consistently challenge the status quo of traditional project execution methodology and are relentless in our pursuit to unlock opportunity for our clients. Our integrated project delivery model requires collaboration between our engineering, fabrication, construction, and operations teams with the objective of delivering turnkey facilities which meet our clients' needs while efficiently eliminating costly rework that often plagues the backend of many projects.

OUR VISION

To be the industry's first choice for project execution by going the extra mile to deliver best client value.

OUR MISSION

We deliver safe, high-quality products that we are proud to stand behind.

ABOUT THE ROLE

Seeking a Senior Document Administrator with knowledge of using SharePoint and Bluebeam software (or similar).

RESPONSIBILITIES
  • Participate in cross-functional teams for efficient project execution.
  • Set and meet project commitments.
  • Ability to work within an enterprise-wide document repository in SharePoint.
  • Ensure that all supportive process workflows and procedures for the SharePoint document repository are available and utilized to maintain efficiency and access for all users.
  • Ensure accurate metadata is used to maintain reliable data in SharePoint.
  • Recording and tracking of internal and external distribution of project documentation
  • Quality checking of documentation and maintaining document control files against checklist
  • Transferring/receiving project documentation with client systems
  • Responding to internal and or external documentation requests
  • Ensures timely transfer of electronic files to/from clients and 3rd party vendors
  • Progressive Project turnover and close-out activities
  • Understanding and adhering to project document control procedures and client specifications.
YOUR KNOWLEDGE AND SKILLS
  • Extensive knowledge and understanding of Document Management fundamentals.
  • A basic level knowledge of Engineering, Procurement, Construction, Project Management and Project Control terminology.
  • Ability to organize and prioritize multiple work activities.
  • Ability to work and contribute individually and as part of a team.
  • Establish, maintain, and build healthy internal and client relationships.
  • Strong work ethic and attention to detail.
RESPONSIBILITIES
  • Participate in cross-functional teams for efficient project execution.
  • Set and meet project commitments.
  • Ability to work within an enterprise-wide document repository in SharePoint.
  • Ensure that all supportive process workflows and procedures for the SharePoint document repository are available and utilized to maintain efficiency and access for all users.
  • Ensure accurate metadata is used to maintain reliable data in SharePoint.
  • Recording and tracking of internal and external distribution of project documentation
  • Quality checking of documentation and maintaining document control files against checklist
  • Transferring/receiving project documentation with client systems
  • Responding to internal and or external documentation requests
  • Ensures timely transfer of electronic files to/from clients and 3rd party vendors
  • Progressive Project turnover and close-out activities
  • Understanding and adhering to project document control procedures and client specifications.
YOUR KNOWLEDGE AND SKILLS
  • Extensive knowledge and understanding of Document Management fundamentals.
  • A basic level knowledge of Engineering, Procurement, Construction, Project Management and Project Control terminology.
  • Ability to organize and prioritize multiple work activities.
  • Ability to work and contribute individually and as part of a team.
  • Establish, maintain, and build healthy internal and client relationships.
  • Strong work ethic and attention to detail.
YOUR QUALIFICATIONS
  • Degree, diploma or certificate in administration or other applicable area coupled with 7-10 years of Document Control experience.
  • Preference will be given to candidates with a background in effective document management, supporting large to intermediate construction projects in the oil and gas industry.
  • Hands on experience with SharePoint Administration, working knowledge of workflows, permissions, libraries, metadata, term stores, content data, etc.
  • Excellent verbal and written communication skills coupled with the ability to work effectively with all clients, both internal and external.
  • Excellent analytical and problem-solving abilities; Excellent ability to coordinate and prioritize work and meet short deadlines.
  • Attention to detail, self-motivated, trustworthy, reliable, efficient and a positive team member.
BENEFITS
  • Industry class competitive compensation and vacation plan
  • Medical and dental plan
  • Health/Wellness spending account
  • RRSP matching program
  • Annual Professional Development budget
  • EPFC Young Professionals Group
  • Staff events and teambuilding
SUPPORTING A DIVERSE WORKFORCE

EPFC is an equal opportunity employer which recognizes the value of a diverse workforce. All suitably qualified candidates will receive coordination for employment based on objective criteria and without regard to race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristics in accordance with the relevant governing laws.

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