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Marketing Administrative Coordinator

3 months ago

Guelph, Ontario, Canada Skyline Group of Companies Full time

We're growing and looking for a passionate, driven, and energetic candidateto join our team for the position of Marketing Administrative Coordinator for our Asset Management team located in our Head Office in Guelph, Ontario .

Job Description
Looking for a chance to make your mark in a fast-paced, professional, and fun environment? In this role, with the utmost confidentiality, you will be responsible for organizing, coordinating, and providing administrative support to the President of Skyline Industrial REIT and the President of Skyline Retail REIT. This includes acting as the first point of contact for the Presidents, as well as cultivating and managing key relationships both internal and external with integrity and diplomacy. This role will also be responsible for ensuring the coordination, documentation and management of all departmental administrative systems including, assisting the Mortgages team and Environmental Coordinator with administrative tasks, travel requirements and event planning for a multitude of functions. Enjoy a wide-ranging role that includes working in conjunction with our Marketing team, to plan and enact a digital media strategy promoting both REIT's to the wider marketplace. These duties are performed while maintaining focus on our shared goal of creating meaningful value and an exceptional experience for our customers, our people, and our communities. What you will be doing:
  • Complete a broad variety of administrative tasks for the Presidents including coordination and management of their calendars, visa reconciliation, expense reimbursements, travel bookings (including flights, car rentals, hotels, etc.), preparing email correspondence, reports, presentations, arranging meetings, planning events/functions, and taking minutes.
  • Liaison with Skyline's Digital Marketing team to coordinate the design, content, and distribution of various external/internal marketing and communications materials, including email communications, presentations, educational pieces, advertisements, etc.
  • Assist with crafting press release content, drafting presentations, and organizing marketing events where required.
  • Perform administrative functions related to filing/archiving of marketing and communications materials.
  • Provide administrative assistance to the team, including but not limited to preparation of correspondence, letters, emails, etc., organizing department meetings or agendas, monthly update of trackers, monthly and quarterly report assistance, and monitoring timelines and deadlines and tracking achievement of departmental goals.

We're growing and looking for a passionate, driven, and energetic candidateto join our team for the position of Marketing Administrative Coordinator for our Asset Management team located in our Head Office in Guelph, Ontario .

Job Description
Looking for a chance to make your mark in a fast-paced, professional, and fun environment? In this role, with the utmost confidentiality, you will be responsible for organizing, coordinating, and providing administrative support to the President of Skyline Industrial REIT and the President of Skyline Retail REIT. This includes acting as the first point of contact for the Presidents, as well as cultivating and managing key relationships both internal and external with integrity and diplomacy. This role will also be responsible for ensuring the coordination, documentation and management of all departmental administrative systems including, assisting the Mortgages team and Environmental Coordinator with administrative tasks, travel requirements and event planning for a multitude of functions. Enjoy a wide-ranging role that includes working in conjunction with our Marketing team, to plan and enact a digital media strategy promoting both REIT's to the wider marketplace. These duties are performed while maintaining focus on our shared goal of creating meaningful value and an exceptional experience for our customers, our people, and our communities. What you will be doing:
  • Complete a broad variety of administrative tasks for the Presidents including coordination and management of their calendars, visa reconciliation, expense reimbursements, travel bookings (including flights, car rentals, hotels, etc.), preparing email correspondence, reports, presentations, arranging meetings, planning events/functions, and taking minutes.
  • Liaison with Skyline's Digital Marketing team to coordinate the design, content, and distribution of various external/internal marketing and communications materials, including email communications, presentations, educational pieces, advertisements, etc.
  • Assist with crafting press release content, drafting presentations, and organizing marketing events where required.
  • Perform administrative functions related to filing/archiving of marketing and communications materials.
  • Provide administrative assistance to the team, including but not limited to preparation of correspondence, letters, emails, etc., organizing department meetings or agendas, monthly update of trackers, monthly and quarterly report assistance, and monitoring timelines and deadlines and tracking achievement of departmental goals.
What we look for:
  • A love of all things administrative and clerical (taking care of business is why you get out of bed in the morning).
  • A genuine interest and understanding of marketing and social media concepts, you love everything about developing marketing strategies from conception to evaluation (especially the financial aspect - some may call you a metrics guru)
  • Someone with a love and appreciation for both traditional and digital marketing.
  • An extreme multi-tasker who is an organizer extraordinaire.
  • Someone who can maintain a high level of accuracy and confidentiality concerning financial and business files.
  • Professionalism - it means so many things, but to us it's about taking pride in the quality of service we provide to our customers.
  • Experience in marketing is not required but would be an asset.
  • Minimum two years post-secondary education and five years equivalent office administrative workplace experience 8 years of progressive relevant workplace experience.
Why you want to work here:
  • Problem solving, innovation and troubleshooting comes second nature to you (proactive actually is your middle name).
  • You get a thrill from demandgeneration, nurturing tactics and, most importantly, providing superior customer service.
  • Being creative while managing multiple projects is your thing.
  • Ensuring your work is detailed and accuracy is a must for you.
  • Working for a growing company that supports environmental stewardship and social responsibilities gives you great satisfaction.

The Skyline Group of Companies is a fully integrated investment management organization: grounded in real estate, powered by people, and growing for the future. Every aspect of Skyline is managed with the utmost care and attention to detail, from consulting with investors to fostering a sense of community at each and every one of our properties.

We offer our employees competitive pay, benefits, paid volunteer day, on-going training, growth potential and so much more.Our workplace culture empowers staff at all levels to become involved in supporting and building vibrant communities.

Be a part of Skyline - Grounded in real estate. Powered by people. Growing for the future#BeaskylinerGRP

Who referred you to this position? Enter their first and last name here.

Are you currently a Skyline employee?*

Skyline is a national company that operates in bilingual provinces. Some of our roles require a bilingual skill set. Are you able to communicate, both verbally and written, in French?*

What are your salary expectations?*

Are you willing to relocate? If yes, where?*

Our company values can be summed up into the acronym, PRIDE (Professionalism. Respect. Integrity. Drive. Efficiency). All Skyline employees are expected to display these values in everything they do. Please choose one of these values and describe what it means to you. *

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