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Part-time Office Administrator/bookkeeper

2 months ago

Chilliwack, Canada Western Concrete Full time

As a family owned company founded in 1971 in the scrap metal recycling industry, Amix has since expanded into a wide range of services, including marine salvage, marine projects, marine towing and barging, concrete sales and steel distribution.

The Amix Group consists of six companies providing specialized and quality service.

These companies include Amix Recycling, Amix Marine Projects, Amix Marine Services, Amix Marine Salvage, Western Concrete, and Amix Steel and Surplus.


JOB SUMMARY


The Office Administrator/Bookkeeper will reside at the front desk and will be the first line of communication with all visitors and guests.

The Office Administrator will provide assistance to Management and Administrative staff as required and will take initiative for improving efficiency and maintaining a well-functioning office environment.

The Office Administrator interacts with many employees and external customers throughout the workday.

In order to be effective, the Office Administrator must maintain positive, friendly, cooperative relationships with all internal and external stakeholders.


JOB RESPONSIBILITIES

  • Greets and assists all visitors, guests, contractors, and employees in a professional, helpful and friendly demeanor.
  • Perform daily tasks such as opening, sorting and distributing mail, preparing letters and packages for mailing or couriering as required and ensuring timely mail transfers between company locations.
  • Accounts Payable duties as assigned
  • In concert with Procurement guidelines, assist with ordering office supplies and other materials and services as required
  • Ensure office supplies are stocked to optimal levels at all times.
  • Filing, collation, scanning and copying of documents for Management and Administrative staff as required.
  • Responsible for general housekeeping in common areas including the kitchen and meeting rooms.
  • Reconcile credit card statements with submitted receipts monthly. Prepare expense reports and submit to the appropriate authorizing personnel for approval in a timely manner.
  • Other duties as assigned.

EDUCATION AND EXPERIENCE

  • High School Diploma
  • 13 years' experience in Office Administration
  • Strong computer skills specifically with MS Excel, Word and Sage

REQUIRED KNOWLEDGE, SKILLS & ABILITIES

  • Excellent interpersonal and communication skills (written and oral)
  • Organizational skills
  • Time management skills
  • Ability to work under pressure
  • Capable of working independently and as part of a team
  • Able to Multitask
  • Detail oriented
  • Advanced data entry skills with high level of accuracy

BEHAVIOURAL COMPETENCIES

  • Discrete and professional attitude
  • Respect for others
  • Honest, Ethical and Trustworthy
  • Willingness to help others

Job Types:
Part-time, Permanent

Salary:
$18.00-$24.00 per hour

Expected hours: 20 per week

Benefits:

  • Onsite parking

Schedule:

  • 8 hour shift
  • Day shift

Experience:

  • Bookkeeping: 1 year (preferred)

Work Location:
In person

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