Office & Employee Experience Coordinator

1 week ago

Toronto, Ontario, Canada Q4 Full time

About Q4
At Q4, we hustle, we grind and we grow. As the team members that make up #Q4orce, we care, we compete and we support each other every day.

We're on a mission to deliver a best-in-class client experience that is driven by technology, data, and of course, our people.


Q4 is the leading capital markets access platform that is transforming how issuers, investors, and the sell-side efficiently connect, communicate, and engage with each other.

We are a trusted partner to more than 2,650 public companies globally, including many of the most respected brands in the world, and we maintain an award winning culture where our team members grow and thrive.

We are on our way to becoming the largest and most trusted, Investor relations platform company in the world.

We hire smart, curious, and talented people to push boundaries, reimagine what's possible, and turn challenges into opportunities. All while keeping the needs of our clients at the heart of everything we do.

Come grow with us

The Role
Q4 is looking for an energetic, adaptable Office & Employee Experience Coordinator to join our team.

Reporting to the Senior Director of People & Culture, the Office & Employee Experience Coordinator will manage front desk operations in our Toronto office and act as a resource for vendors, supplies and employees.

The Office Coordinator will also support the People & Culture team on a variety of people related projects and programs.


The Office & Employee Experience Coordinator will be an in-person role, based in the Toronto office, near King & Spadina.


Key Responsibilities:

  • Receive visitors and manage incoming inquiries;
  • Handle incoming/outgoing shipments by courier and mail;
  • Manage office budget, expenses, procurement, office supplies and food programs, so as to ensure sufficient administrative support for business needs as well as reasonable operation costs;
  • Directly support various senior members as assigned (calendar/ expenses/ travel);
  • Assemble and collate a variety of documents including correspondence, charts, presentations and other documents;
  • Manage boardrooms to ensure they are maintained and clean;
  • Maintain and manage general office, kitchen and printer supplies;
  • Facilitate and manage various office projects;
  • Assist with ad hoc People & Culture projects as needed;
  • Assist with event coordination including setup/teardown;
  • Coordinate and support employee events such as socials and hackathons;
  • Arrange catering and importantly, maintain snack program.

Experience and skills:

  • 35 years of demonstrated experience in administrative support or office coordination;
  • Excellent communication skills;
  • Strong organizational skills, ability to multitask and strong attention to detail; and
  • Proven time management skills and the ability to manage competing priorities.
  • Flexibility and adaptability are key

Why Q4?
We are motivated by solving complex problems in unorthodox ways. Emphasis on your well-being means you experience your true potential.

We offer a variety of benefits to ensure you can always work hard and have fun:

  • Health, wellness & lifestyle benefits to balance your heart, mind, and body;
  • Pension matching and Employee Equity Incentives to support your financial health;
  • Unlimited paid time off so you can truly recharge and enjoy life;
  • Choose your home, one of our trendy offices, or mix it up with our flexible working environment;
  • Virtual team building and socials, keeping people connected is important to us; and
  • A fantastic culture to top it all off
Join #Q4orce

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