Executive Assistant, Equity Capital Markets

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Executive Assistant, Equity Capital Markets Apply locations Toronto, ON time type Full time posted on Posted 2 Days Ago job requisition id

We're building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what's right for our clients.

At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are and what they contribute.

To learn more about CIBC, please visit

What You'll Be Doing

The Equity Capital Markets group is part of the Corporate & Investment Banking division and provides equity financing products and advice to North American public companies.

As an E xecutive Assistant, Equity Capital Markets, you will provide secretarial/operational and administrative support for the Toronto-based team. The role monitors and ensures that all established administrative and operational processes and control standards are followed, contributing to the effective and efficient operation of the business group.

At CIBC we enable the work environment most optimal for you to thrive in your role. You'll have the flexibility to manage your work activities within a hybrid work arrangement where you'll spend 4 days per week on-site and 1 day per week will be remote.

How You'll Succeed

• Professional Support Accountabilities - Develops organization centric materials such as communications, correspondence, and presentations, and acts as a communication channel to facilitate timely and effective communications. Responds to related inquiries on the department's behalf, or escalates issues for resolution as appropriate. Oversees the establishment and maintenance of organized and confidential electronic filing systems to ensure that business and operational reports, forms, and other business documentation are available.
• Calendar Management & Travel Arrangement - Manages the Executive's calendar of 'scheduled appointments', or upcoming events and matters requiring immediate attention. This would include making all travel arrangements and monitoring them to ensure maximum efficiency and accuracy. Also, acts as central point of resolution for conference/meeting rooms regarding policy and process, resource allocation, and related issues. Oversees the administration of a timekeeping system in adherence with reporting guidelines and processes.
• Events - Liaises with CIBC's Events Team and Corporate Access Team on client events, where necessary.
• Expense Management and Support Accountabilities - Manages the expenses of the team, ensuring compliance with policy. Ensures the existence of an efficient process flow for invoice processing, in adherence with division processes and processing guidelines, and vendor agreements.
• Coordination - with Corporate Real Estate for all premises related matters such as office moves, and project manages the local coordination of premises and building related matters including relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations.
• Human Resources Administration Accountabilities - Oversees the centralized tracking and record maintenance of staff vacations and absences, in accordance with divisional guidelines, to ensure consistency in entitlement and to determine staff availability. Participates in resolution of issues when they are escalated.
• Staff Training Coordination - Coordinates the process by which staff training requirements are scheduled, and for which monthly/quarterly reports are produced, while monitoring that funds are allocated within budget and available to support training requests. Ensures adequate support for recognition programs and processes, in support of recognizing staff contributions.

Who You Are

• You have proficient knowledge and understanding of the financial and/or investment banking environment and possess an excellent relationship-building, communication, decision making, negotiating and influencing skills.
• You possess post-secondary education in a related field. Other professional related training to keep skills current with office productivity software and to develop leadership capability.
• You have seasoned knowledge of bank financial processing standards, and key business processes, and excellent working knowledge of financial analysis methodologies, accounting principles, project management methodologies, and human resources policy and practice. Seasoned broad business knowledge and specific understanding of the organizational unit, its functions and products and customer groups.
• You have the ability to work with limited direction and ambiguity to make decisions within scope of accountability.
• You can create professional reports with accuracy and efficiency . You have the ability to organize business information and develop it into cohesive, professional reports and presentations, with little guidance, and the ability to recognize and respond to business related issues within the scope of the material.
• You know that details matter. You notice things others don't. You are extremely detail oriented, very well organized and can manage your time and stress effectively, while being able to multi-task to accomplish a wide variety of tasks, and conflicting priorities.
• You are very professional . You have the ability to deal with clients in a professional and courteous manner, and to develop and leverage professional working relationships.
• You have solid project coordination skills to lead a variety of initiatives. Seasoned ability at secretarial and administrative tasks for purposes of teaching/coaching staff.
• You are digitally savvy. You have expert level PC skills (MS Office: Excel, Word, PowerPoint, Outlook, Visio; Lotus; web browsers).
• You are a strong communicator . You have seasoned communication skills, both written and verbal.
• You can manage confidential materials in an appropriate manner.
• You are flexible and demonstrate personable and professional sound work ethic.
• Values matter to you . You bring your real self to work and you live our values - trust, teamwork, and accountability.

What CIBC Offers

At CIBC, your goals are a priority. We start with your strengths and ambitions as an employee and strive to create opportunities to tap into your potential. We aspire to give you a career, rather than just a paycheck.

• We work to recognize you in meaningful, personalized ways including a competitive salary, incentive pay, banking benefits, a benefits program*, defined benefit pension plan*, an employee share purchase plan, a vacation offering, wellbeing support, and MomentMakers, our social, points-based recognition program.
• Our spaces and technological toolkit will make it simple to bring together great minds to create innovative solutions that make a difference for our clients.
• We cultivate a culture where you can express your ambition through initiatives like Purpose Day; a paid day off dedicated for you to use to invest in your growth and development.

*Subject to plan and program terms and conditions

What you need to know

• CIBC is committed to creating an inclusive environment where all team members and clients feel like they belong. We seek applicants with a wide range of abilities and we provide an accessible candidate experience. If you need accommodation, please contact Mailbox.careers-
• You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit .
• We may ask you to complete an attribute-based assessment and other skills tests (such as simulation, coding, French proficiency, MS Office). Our goal for the application process is to get to know more about you, all that you have to offer, and give you the opportunity to learn more about us.

Job Location

Toronto-161 Bay St., 5th

Employment Type

Regular

Weekly Hours

37.5

Skills

Accountability, Interpersonal Communication, Multitasking, Office Administration, Organizational Efficiency, Report Analysis, Taking Initiative, Travel Coordination Similar Jobs (5) Private Equity Fund Analyst, Capital Markets Accounting locations Toronto, ON time type Full time posted on Posted 10 Days Ago Senior Manager, Capital Markets Accounting locations Toronto, ON time type Full time posted on Posted 9 Days Ago Audit Manager, Capital Markets locations Toronto, ON time type Full time posted on Posted 7 Days Ago

At CIBC, we are in business to help our clients, employees and shareholders achieve what is important to them. Our ability to create value for all CIBC stakeholders is driven by a business culture based on common values: Trust, Teamwork and Accountability.

Working with CIBC makes you a part of a work environment committed to our clients, employees and communities - a place where you can excel. Every day, our 44,000 employees help our clients achieve their financial goals, because what matters to our clients, matters to us. #J-18808-Ljbffr

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