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Administrative Assistant
2 weeks ago
The Administrative Assistant ensures the efficient and smooth day-to-day operation of Menzies Aviation - YYZ Fueling's office and Tank Farms.
Main accountabilities include:- Perform general office duties inclusive of, but not limited to filing, answering telephone(s), mail distribution and composing correspondence.
- Greet visitors and determine whether they should be given access to specific individuals.
- Maintain the working area in a neat and orderly fashion.
- Monitor station supply levels and order as necessary.
- Prepares requisitions, orders, or other documents for purchasing.
- Prepares ATMOS scheduling and documentation.
- Maintains accurate billing records and other source documents.
- Code all invoices and processes to corporate A/P in a timely manner.
- Build professional relationships with customers and the team.
- Copy, file, maintain perform quality checks on inspection forms, documents, and records.
- Open, sort, and distribute incoming correspondence daily.
- Prepare outgoing packages.
- Enter and track candidate background orders and coordinate drug testing.
- Assist with new hire paperwork.
- Proactively seek out additional work during downtime.
- Complete special projects as required.
- Exemplify the desired culture and philosophies of the organization.
- Safety and security are the responsibility of each employee.
- All other task as requested by department managers and/or the General Manager. Qualifications and Experience:
- High school diploma or equivalent
- Highly organized with the ability to multi-task and continually prioritize responsibilities.
- High degree of self-assuredness and maturity
- Excellent communication skills and client-service orientation
- Ability to work well with all levels of management, staff, and clients.
- Discrete, tactful, and highly professional
- Ability to work independently with minimal supervision.
- Demonstrated experience in handling sensitive and confidential information.
- Dependable, reliable, and responsible in fulfilling obligations.
- Ability to read, write and speak fluent English.
- Must pass pre-employment background and drug test.
- Possess/maintain a valid Class G driver's license.
- Ability to lift up-to 35 lbs.
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