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Administrative Clerk

3 months ago

Stoney Creek, Ontario, Canada Aitchison college of technology & Health sciences Inc. Full time

Work Term:
Permanent

  • Work Language: English or French
  • Hours: 40 to 44 hours per week
  • Education: Secondary (high) school graduation certificate
  • Experience: 7 months to less than 1 year

Work setting:

  • University or college

Tasks:

  • Type and proofread correspondence, forms and other documents
  • Receive and forward telephone or electronic enquiries
  • Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
  • Process incoming and outgoing mail manually or electronically
  • Send and receive messages
  • Perform basic bookkeeping tasks
  • Prepare and format page presentation
  • Compile data, statistics and other information
  • Prepare invoices and bank deposits
  • Provide general information to clients and the public
  • Photocopy and collate documents for distribution, mailing and filing
  • Order office supplies and maintain inventory
  • Conduct research
  • Perform data entry
  • File material in storage area
  • Label files according to retention and disposal schedules
  • Label, file and retrieve documents
  • Locate and remove files requested
  • Organize and schedule office work
  • Prepare and monitor contracts and budgets
  • Store, update and retrieve financial data

Computer and technology knowledge:

  • Microsoft Publisher
  • Electronic scheduler
  • Social Media
  • MS Word
  • MS Access
  • MS Excel
  • MS Outlook
  • MS Windows

Area of specialization:

  • Forms and records

Security and safety:

  • Basic security clearance

Work conditions and physical capabilities:

  • Fastpaced environment
  • Work under pressure
  • Tight deadlines
  • Repetitive tasks
  • Combination of sitting, standing, walking
  • Sitting
  • Bending, crouching, kneeling
  • Handling heavy loads
  • Attention to detail

Other benefits:

  • Team building opportunities
  • Parking available