Undergraduate Program Assistant

2 weeks ago

Kingston, Ontario, Canada Queen's University Full time
Undergraduate Program Assistant

About Queen's University

Queen's University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting.

We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.

Come work with us

Job Summary

A Brief Overview
This position provides the daily administration and operational support to undergraduate program including timely and accurate timetabling and registration.

This position is a key academic advisor to undergraduate students, and ensures that students experiencing challenges have access to resources to support their academic progress.

This position also provides overall administration of scholarships, awards and special accolades.

Job Description:

What you will do

  • Provides daily administration and operation support to the undergraduate program.
  • Provides academic advising for undergraduate students.
  • Administers the registration process, providing support and assistance with course substitutions, preregistration, online registration, overriding prerequisites, managing wait lists and reviewing late requests.
  • Provides data for timetabling activities, including instructor preferences, tier request, lab times, seminars, departmental meetings, feedback issues.
  • Manages files, tracking student progress, keeping accurate academic records, maintaining class lists and historical records including registrations, enrollments, faculty teaching assignments, exams etc.
  • Supports and tracks accounting and bookkeeping activities within the department, including tracking budgets, processing payroll, reimbursements, honorariums, accounts payable and receivable.
  • Supports faculty with the creation and maintenance of online courses.
  • Identifies and prepares lists of eligible recipients for awards and scholarships and special accolades, communicating as appropriate to awards committees and individuals.
  • Assists exchange and/or transfer students with paperwork, documentation, course selection and registration, transfer credit eligibility. Maintains exchange information resources.
  • Assists with undergraduate course selections, updating academic calendars.
  • Completes degree audits and prepares and assesses eligible students to graduate and/or continue in the program. Notifies students who are not meeting the requirements.
  • Coordinates undergraduate exams ensuring deadlines are meet.
  • Other duties as required in support of the department and/or unit.
  • Distributes surveys and assessments, including but not limited to Queen's Survey of Students' Experience of Teaching (QSSET), Teaching Assistant Assessments, etc.
  • Prepares and submits all curriculum and calendar revisions.
  • Updates websites, internal notice boards, directories and/or wikis, departmental lists and social media channels.

Required Education

  • Threeyear Community College Diploma or Three-Year Bachelor Degree, or equivalent.

Required Experience

  • More than 2 years and up to and including 3 years of experience.
Consideration may be given to an equivalent combination of education and experience.

Job Knowledge and Requirements

  • Knowledge and insight of practical methods, techniques, and work processes that is typically acquired through a combination of technical training and/or substantial work experience.
  • Provide information to others that requires technical or administrative explanation or interpretation.
  • Attempts to resolve a difficult or challenging interpersonal situation, or overcome resistance to gain.
  • Adapt messages to meet the needs of the intended audience.
  • Manage own work and may train and review the work of casual employees, work study students, and/or volunteers, to see commitments through to completion.
  • Participate in project team meetings and is involved in developing individual and team project plans.
  • Identify new problems and seeks information and input to fully understand the cause.
  • Identify opportunities to improve the effectiveness and efficiency of work processes.
  • Break down concrete issues into parts and synthesizes information succinctly.
  • Respect diversity and promotes inclusion in the workplace.
  • Awareness of relevant legislation, including Employment Equity, Human Rights legislation, Treaties, sexual violence legislation and the Accessibility for Ontarians with Disabilities Act and its regulations.
Employment Equity and Accessibility Statement

Skills

  • Attention To Detail
  • Relationship Building
  • Time Management

Reference

  • Queen's Science Undergraduate Research Journal Members

    2 weeks ago

    Kingston, Ontario, Canada Arts & Science Undergraduate Society Full time

    VOLUNTEER POSITION The Queen's Science Undergraduate Research Journal is an annual, peer-reviewed publication that seeks to enrich the student experience through engagement in the scientific community. Founded in 2015, QSURJ is an open-access journal that allows students to contribute through the systematic review and dissemination of undergraduate research...

  • Undergraduate Assistant

    1 week ago

    Kingston, Ontario, Canada Queen's University Full time

    Undergraduate AssistantAbout Queen's UniversityQueen's University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction,...

  • Program Assistant

    1 week ago

    Kingston, Ontario, Canada Queen's University Full time

    Program AssistantAbout Queen's UniversityQueen's University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics &...

  • Partners in Education Volunteers

    2 weeks ago

    Kingston, Ontario, Canada Arts & Science Undergraduate Society Full time

    Honoraria PositionPathways to Education is a unique community-based program designed to increase high school graduation rates in designated neighbourhoods. The program offers tutoring, mentoring, financial support, and advocacy to support high school students to successfully transition to post-secondary education, training or meaningful employment. ...

  • Program Administrator

    1 week ago

    Kingston, Ontario, Canada Queen's University Full time

    About Queen's UniversityQueen's University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation,...

  • Program Administrator

    2 weeks ago

    Kingston, Ontario, Canada Queen's University Full time

    About Queen's UniversityQueen's University is a prominent Canadian research university known for its exceptional student learning environment and diverse employment opportunities. The university values equity and diversity, encouraging applications from individuals representing various groups such as women, ethnic minorities, Indigenous peoples, persons with...

  • Academic Program Coordinator

    2 weeks ago

    Kingston, Ontario, Canada Queen's University Full time

    About Queen's UniversityQueen's University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation,...

  • Program Assistant

    2 weeks ago

    Kingston, Ontario, Canada Wilkens Health and Safety Solutions Full time

    Company DescriptionAt Wilkens Health & Safety Solutions (WHSS), our mission is to partner with our clients to foster a safe and compliant workplace. We provide customized health and safety and human resources programs, as well as a wide variety of training programs. As accredited/approved training providers by the Ontario Ministry of Labour, Immigration,...

  • Program Associate

    2 weeks ago

    Kingston, Ontario, Canada Queen's University Full time

    About Queen's UniversityQueen's University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation,...

  • Program Assistant

    1 week ago

    Kingston, Ontario, Canada Queen's University Full time

    Program Assistant - Hematology Residency Training ProgramAbout Queen's UniversityQueen's University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration,...

  • Program Assistant

    2 weeks ago

    Kingston, Ontario, Canada Kingston Health Sciences Centre Full time

    The Program Assistant is primarily responsible for daily office administration and providing program support to the Manager.PRIMARY RESPONSIBILITIES: Daily office administration. Communicating with patients, escorts and professional counterparts. Maintain confidential records and files. Prepare digital documents and reports. Prepare departmental statistical...

  • Program Assistant

    1 week ago

    Kingston, Ontario, Canada Kingston Community Health Centres Full time

    Position SummaryWorking closely with the Social Enterprise Project Lead and reporting to the Manager of Family and Community Health, the Program Assistant supports the development of an apprenticeship/training program for youth and newcomers working in KCHC's and Lionhearts' food social enterprise. This position will support training and orientation needs of...

  • Program Assistant

    1 week ago

    Kingston, Ontario, Canada Queen's University Full time

    Program AssistantAbout Queen's UniversityQueen's University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics &...

  • Program Assistant

    2 weeks ago

    Kingston, Ontario, Canada Queen's University Full time

    About Queen's UniversityQueen's University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation,...

  • Graduate Program Assistant

    1 week ago

    Kingston, Ontario, Canada Queen's University Full time

    Graduate Program AssistantAbout Queen's UniversityQueen's University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction,...

  • Public Programs Assistant

    2 weeks ago

    Kingston, Ontario, Canada Museum of Health Care at Kingston Full time

    The Museum of Health Care is hiring for the summer If you are enthusiastic, creative and have an interest in working in heritage, we want to hear from youThe Museum of Health Care at Kingston is Canada's premier resource devoted to bringing to life the story of health and health care. As a history of medicine museum, the Museum of Health Care strives to...

  • Professional Programs Assistant

    1 week ago

    Kingston, Ontario, Canada Queen's University Full time

    About Queen's UniversityQueen's University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation,...

  • Program Support Assistant

    2 weeks ago

    Kingston, Ontario, Canada Addiction & Mental Health Services - KFLA Full time

    Hours of Work: As Scheduled - Flexibility Required. Days, Monday to Friday.Location: Kingston Frontenac Lennox and Addington area (as needed)Job Summary:The Program Support Assistant provides administrative support to the Program Teams and agency psychiatrists. Incumbent is responsible for providing administrative and clerical support which includes records...

  • Program Manager

    2 weeks ago

    Kingston, Ontario, Canada Kingston Health Sciences Centre Full time

    Development and delivery of safe, timely, efficient, and equitable patient and family-centered care and engagement. Work within a collaborative and inter-professional environment to influence improvements in the patient care experience, health populations and reducing the per capita cost of health care. The Manager will use a team-based approach to care...

  • Program Assistant

    2 weeks ago

    Kingston, Ontario, Canada Wilkens Health and Safety Solutions Full time

    Company Description At Wilkens Health & Safety Solutions (WHSS), our mission is to partner with our clients to foster a safe and compliant workplace. We provide customized health and safety and human resources programs, as well as a wide variety of training programs. As accredited/approved training