Admin Assistant/receptionist

2 weeks ago

Mississauga, Ontario, Canada Blake Academy Full time

Private School - Mississauga



JOB TITLE:
Elementary School Administrative Assistant

SUMMARY:


Reports to the Principal and ensures the efficient operation of the school office and performs a variety of secretarial/clerical duties for school staff.


DUTIES AND RESPONSIBILITIES:

  • Inputs, maintains and retrieves data such as absentees, attendance, student records, demographics, school accounts and budget data, using a computer.
  • Uses a computer to type a variety of confidential and nonconfidential materials such as teacher reports, student records, newsletters, monthend reports and report cards.
  • Files and maintains a variety of materials such as confidential and nonconfidential correspondence, newsletters and student files.
  • Answers inquiries and relays messages from parents, students, staff and the public both by telephone and in person.
  • Assists with registration of new students.
  • Maintains school accounts in accordance with School Accounting Procedures including cash receipts and disbursements, petty cash reimbursements, bank deposits and reconciliations, GST rebates and yearend financial reports.
  • Sorts and distributes incoming mail and may pick up and deliver to post office.
  • Composes routine correspondence.
  • Reviews monthly budget printout and reports discrepancies relating to items such as timesheets, purchase orders and teacher absences.
  • Requests and forwards student files.
  • Submits and ensures the accuracy of support staff timesheets and Report of Teacher
Absences and Substitutes Employed forms.

  • Duplicates, sorts, collates and staples materials.
  • Completes a variety of forms and reports such as requisitions, Ministry forms, labels, student enrolment and suspension reports.
  • Maintains adequate inventory of office and general supplies, ensures accuracy of incoming orders and submits discrepancy reports.
  • Takes yearend inventory of office equipment and furniture.
  • Supervises clerical employees as required.
  • Takes and/or transcribes dictation as required.
2.

JOB TITLE:
Elementary School Administrative Assistant**
DUTIES AND RESPONSIBILITIES, cont'd:
  • Lifts and moves paper and office supplies as required.
  • Operates equipment such as computer, printer, typewriter, telephone system, photocopier, FAX, duplicating machine, P.A. system, calculator and thermofax.
  • Performs other assigned comparable duties which are within the scope of knowledge, skills and abilities required by this class specification.
  • Other duties as assigned

REQUIRED QUALIFICATIONS AND EXPERIENCE:

  • Grade 12 graduation including/supplemented by typing, bookkeeping and office procedures.
  • Two year's related experience.
  • Ability to work with constant interruptions and to meet deadlines.
  • Ability to maintain attention to detail for periods of sustained duration.
  • Ability to determine, judge, and select appropriate course of action within limits of established methods and procedures.
  • Ability to communicate effectively using tact and discretion in the explanation and clarification of information.
  • Good knowledge of Business English, spelling and punctuation.
  • Ability to supervise clerical employees.
  • Detailed knowledge of computers.
  • Physical ability to perform the required duties.
  • Bilingual in French/English is an asset.

Job Type:
Part-time

Part-time hours: 15 per week

Salary:
$15.50-$22.00 per hour

Schedule:

  • Monday to Friday

Ability to commute/relocate:

  • Mississauga, ON L5R 2L8: reliably commute or plan to relocate before starting work (required)

Education:

  • Secondary School (preferred)

Experience:

  • Front desk: 1 year (preferred)
  • Administrative experience: 1 year (preferred)

Work Location:
In person

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