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Admin Support 9

3 months ago

Hamilton, Ontario, Canada St. Joseph's Healthcare Hamilton Full time

Position Details:

Posting #: 26341

Department:
Acute Psychiatry - 10 Tower

Employee Type:
Temporary, Part Time

If Temporary, Number of Weeks:16 weeks

Union:

CUPE

Openings Remaining:1

Schedule:

Work Days:
Monday to Friday

Time of Day:
Days

Shift: 7.5 hour

This position may be scheduled at any of the following sites: Charlton Campus (Hamilton Downtown)

Application Dates:

Opening Date: 07/11/23

Closing Date: 14/11/23 Applications must be received online by 12:00 midnight on the Closing Date

Position Description:

Temporary Assignment - approximately 16 weeks

***Provides full administrative support to the Manager(s) of 9 AMH and 10 AMH

Specific responsibilities include:

providing support around magerial responsibilities related to human resources; labour relations; recrutiment/hiring/disciplinary/retention processes; payroll completion; complaints management; meeting coordination i.e.

scheduling and minute taking; statistics completion; maintenance of Community Treatment Orders binder; record keeping; supply ordering; and overseeing of regular day-to-day office functions.

Provides support to the Unit Educator and Charge Nurses from 9 AMH and 10 AMH. Coordinates agendas, scheduling meetings; taking minutes for numerous standing committee meetings; and other duties as assigned. Excellence in customer service is essential. Must have ability to work independently and also as part of a multi-disciplinary team.

QUALIFICATIONS

  • Grade 12 Diploma plus up to 2 years postsecondary in medical office administration
  • Medical terminology certificate required
  • Intermediate skill level is required for MS Word and Excel and spelling
  • Typing speed must be at an intermediate skill level
  • Intermediate skill level is required for medical spelling and medical terminology
  • Clerical testing may be required as part of the selection process
  • Computer knowledge in Explorer, Intranet, STAR Navigator, Outlook, E-Learning, MyStJoes, SIR, Publisher, PowerPoint, Transport, PMM, E-Way, EPIC, WIN-XS.
  • Two years related experience
  • Demonstrated knowledge of the Mental Health Act
  • Excellent organizational and problemsolving skills, with the ability to set priorities and work with mínimal supervision
  • Maintain excellent interpersonal relationships while handling multiple tasks, conflicting priorities and frequent interruptions
  • Excellent verbal and written communication skills are required
  • Good work performance and a good attendance record are essential

RESPONSIBILITIES

Some duties include the following:

  • Books meetings and appointments for managers and records all events in manager's Outlook calendar
  • Submit all building service work orders for 9 AMH and 10 AMH
  • Maintains attendance log and notifies manager if absence is greater than 3 days so managers can inform the EHO. Assists with payroll completion. Faxes timesheets and corrections to payroll associate.
  • Assist manager's with completion of staff work schedules and vacation schedules
  • Produce documents for manager's such as WORD documents and Excel graphs
  • Print, file and peruse numerous reports (biweekly payroll control reports, expense reports, sick time taken reports, etc.) Brings errors and omissions to the attention of the managers
  • Provides support to Nurse Manager and Nurse Educator. Daily duties include answering phone calls, handling/sorting mail, filing, photocopying, faxing and scanning documents. Inputs data into computer programs.
  • Order all unit supplies, capital equipment, office supplies. Have signing authority for nonstock items up to $1000, stores items and stationary.
  • Verifies agency bills, interpreter bills, phone bills and manager's Visa statements and all unit expenses
  • All other duties as assigned

WAGE RATE

Hourly:
$ $ $29.57

(plus 14% in lieu of benefits)

PLEASE NOTE:


Vaccines (COVID-19 and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.


_ St. Joe's fosters an environment where we celebrate diversity, where teams reflect the diversity of the community in which we serve, enhancing the connection to patients, clients, community, and each other._

  • St. Joseph's Healthcare Hamilton (SJHH) is an equal opportunity employer and strives for equity, inclusiveness, and diversity in all our programs, practices, facilities, and people. We foster a culture of patient and staff safety where all positions comply and work in conjunction with the _Mission, Vision, and Core Values_ of SJHH._

We thank all applicants for their interest, however, only those selected for an interview will be contacted. SJHH is committed to a barrier-free recruitment and selection process - please inform us should accommodation be required at any point in the recruitment process.
**Vaccines (COVID-19 and others) are a requirement of the job unless you have an exemption on a medi