Financial Administrative Assistant

2 weeks ago

Ottawa, Ontario, Canada Andrews & Co. Full time

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The Position
We are currently seeking a full time, Financial Administrative Assistant. As part of the team, you will be responsible for providing administrative support duties in varying capacities. You must be available Monday to Friday from 9am to 5pm in our offices. You are detail oriented, organized and possess strong communication skills. Strong working knowledge of Microsoft Excel and Office and Intuit Quickbooks is required.

Education and Experience:

  • Experience with accounting and bookkeeping
  • Some experience in Accounts Receivable and Collections.
  • Experience with Quickbooks

Preferred Skills:

  • Working knowledge of payroll accounting principles.
  • Ability to maintain routine financial records and prepare routine financial reports.
  • Ability to communicate effectively, verbally and in writing.
  • Ability to create effective working relationships with employees and other departments.
  • Working knowledge of HR responsibilities

Responsibilities:

AR:

  • Maintaining the billing system up to date on customer payment information.
  • Generating invoices and account statements.
  • Performing account reconciliations.
  • Producing regular financial and management reports in a timely manner
  • Maintaining accounts receivable files and records.
  • Investigating and resolving any irregularities or inquiries.
  • Posting daily payments and depositing checks.
  • Calling customers to follow up on collections.
  • Performing other administrative and clerical tasks, such as data entry, as required.

HR/Payroll:

  • Maintaining employee files
  • Recording and tracking hours and vacation hours available for all employees.
  • Support functions during the hiring process, such as drafting of the offer letter and posting of new employment opportunities, as needed.
  • Entering payroll data into the payroll system and supporting management during the payroll cycle.

Accounts Payable:

  • Reviewing invoices for proper documentation prior to payment.
  • Performing invoice and generalledger data entry in required systems.
  • Mailing cheques and keeping records of cheques sent.
  • Other administrative tasks such as vendor file maintenance.

What makes Andrews right for you?
At Andrews & Co. you can expect to have a rewarding and exciting career. We take care of our people. We understand that our staff is our greatest asset.

We offer a competitive salary, paid personal days, health and dental benefits and firm sponsored events in a team environment throughout the year.

Additionally we offer expense reimbursements (including approved courses/training/conferences and professional dues), office closure between Christmas and New Years and half day Fridays during the slower months.


The Firm
We are a well-established mid-size local public accounting firm in Ottawa (Orleans). Our clients are small to mid-size private corporations, not for profit and charitable entities, Estates and Trusts, and individuals. Our services include accounting, controllership, business management services, financial statement preparation, assurance, income and commodity taxation, valuations and more. We are a paperless office that values technology. We put our employees and clients first with very modern, attractive offices, and a focus on work-life balance. Our people remain the driving force behind our continued success.

Benefits:

  • Company events
  • Dental care
  • Extended health care
  • Life insurance
  • Onsite parking
  • Paid time off
  • Vision care

Schedule:

  • Monday to Friday

Supplemental pay types:

  • Overtime pay

Work Location:
In person

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