Subcontractor Administrator

1 week ago

Scarborough Village, Ontario, Canada Aecon Group Full time

Build Your Career at Aecon
Aecon is proud to build some of the most impactful infrastructure projects of this generation.

From the roads and transit systems that connect our communities, to the communication networks that link us from coast-to-coast, and the water infrastructure that supplies our businesses and homes.

Our integral work includes constructing the pipelines that join provinces with the energy that fuels the nation, and the airports and ports that connect us all.

Aecon is there, safely and sustainably building the future.

What Is The Opportunity:

Scarborough Transit Connect (STC) is awarded the design and works of the Scarborough Subway Extension project. The Scarborough Subway Extension will bring the TTC's Line 2 subway service nearly eight kilometers farther into Scarborough.

It will extend from Kennedy Station to Sheppard Avenue and McCowan Road, providing quick and seamless transit for those heading into and out of the downtown core and those travelling within Scarborough.

The extension will replace Line 3 (the Scarborough RT), helping to reduce travel times and improve access to jobs, schools and other key destinations throughout the city.


As part of the Scarborough Transit Connect project based in Scarborough, we are looking for a Subcontractor Administrator to join our team.


What You'll Do Here:

  • Receive, record, and arrange payment of subcontract invoices per contract terms.
  • Entry of subcontract payable invoices into the computer system.
  • Determine the discrepancies and work with the Project Manager(s) to investigate.
  • Prepare necessary reports indicating outstanding subcontract payables.
  • Process subcontract payment with Project Manager(s) approval.
  • Scheduling payments of supplier invoices.
  • Answer any supplier inquiries.
  • Reconcile supplier's statements and call for copies as required.
  • Ensure compliance with provincial sales tax legislation.
  • Monthly forecast of A/P expenditures.
  • Monitor and control subcontract documentation.
  • Process subcontractor invoices for payment by making comparisons to subcontract order and various other payment criteria.
  • Prepare monthly hold back reconciliation.
  • Monitor cash receipts pertaining to subcontractors to determine when payments are due to be released.
  • Additional duties as required.

What You'll Bring to The Team:

  • Minimum of 2 years' experience in Accounts Payable.
  • Ability to work as a member of a team, as well as independently, with minimum supervision.
  • Must have the ability to handle all matters in a confidential and professional manner.
  • Ability to handle multiple projects at the same time with excellent followup skills.
  • Must be detail oriented, with excellent organizational, communication and customer service skills.
  • Good working knowledge of MS Office.

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