Hub Administrative Assistant

1 week ago

Midhurst, Ontario, Canada Ontario Clean Water Agency Full time
The Ontario Clean Water Agency (OCWA) believes in Our Communities, Our Environment and Our People.

As a trusted partner to municipalities, First Nations communities, businesses, governments and institutions across Ontario, we provide our clients with total solutions in water and wastewater.

We are dedicated to working closely with our clients to help them build healthy sustainable communities and organizations and provide safe and reliable drinking water to thousands of Ontarians each day.


Become a Hub Administrative Assistant with OCWA today

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

Visit the

OPS Anti-Racism Policy and the

OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's

Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?: In this role, you will provide administrative assistance in support of all activities required for the Georgian Highlands Region. This will include assisting the Managers by producing correspondence/reports, receiving inquiries, arranging meetings, maintaining databases/filing systems, coordinating information, purchasing/accounts payable, following up with suppliers, correcting discrepancies, accounts receivable, monitoring/processing documentation; attendance, payroll and human resources support.

How do I qualify?:

Knowledge:

  • Excellent knowledge of office administration, procedures and processes.
  • Demonstrated knowledge of administrative practices, policies and procedures related to purchasing (including general accounting principles) accounts payable, Attendance Clerks/Coordinator (ACC) attendance, and payroll.
  • Excellent knowledge of computers; ability to use word processing, spreadsheet and software (e.g. GP Dynamics, Microsoft Outlook, Word, Excel, Power Point, Lotus Notes, Hansen, WIN, Internet).
  • Knowledge of general financial and accounting principles; accounts receivable, reconciliations and budget forecasts.
  • Knowledge of business processes to assist in the preparation of financial analysis and overall strategic business planning within the clusters and the Region.

Skills and abilities include:

  • Excellent planning, time management and organizational skills
  • Excellent oral communication and customer service skills to liaise with clients, vendors/suppliers to respond to inquiries.
  • Good written communication skills to prepare routine correspondence, meeting minutes and various documents.
  • Good analytical and evaluation skills to analyze data and prepare reports/summaries
  • Excellent problem solving skills to support the analysis of financial reports and data for operational planning and budgets.
  • Good research skills to gather data from a variety of sources to explain expenditure and budget discrepancies.
  • Ability to work independently and in a team oriented environment.
  • Ability to travel within the region as needed.

What's in it for you?:

  • Flexible learning and development opportunities.
  • Opportunities for career advancement and specialization with the largest provider of water and wastewater services in Ontario.
  • Work with the partner of choice for more communities than any other water and wastewater service organization in Ontario for over 25 years.
  • Work with an organization committed to innovation and advanced technology.
  • A defined benefit pension plan; Comprehensive Health Plan; Life and Disability Insurance.
  • Maternity and parental leave topup benefits including for adoptive parents.

Additional Information:

Address:

  • 1 Temporary, duration up to 12 months, 30 Spence Ave, Midhurst, Central Region

Compensation Group:

  • Ontario Public Service Employees Union
  • Understanding the job ad definitions
    Schedule:
  • 3.7
    Category:
  • Administrative and Support Services
    Posted on:
  • Thursday, March 9, 2023
    Note:
  • T-AQ196483/23

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