Executive Assistant

4 weeks ago

Vancouver, Canada Eminence Organic Skin Care Full time

Executive Assistant (15-month contract)

Location: 530 West Broadway, Vancouver BC, Canada
Core hours: Monday to Friday from 8am - 4:30pm PST
This position is required to be onsite 5 days a week.

Role Summary
As the Executive Assistant, you will partner directly with the Senior Executive Assistant to support the Executive Team. You will help to ensure the completion of key deliverables, execution of company events, and other strategic projects, as needed. You will report to the Senior Executive Assistant.

Contract Coverage Details:

  • 15-month position
  • Opportunity for converting to permanent full-time employment from contract coverage
Responsibilities
  • Assist the Senior Executive Assistant to track and help drive the completion of key deliverables
  • Understand the continuously changing priorities of the Executive Team
  • Assist with complex scheduling and calendar management for Executive Team
  • Assist with coordinating travel logistics and expense reconciliation and reimbursements
  • Provide administrative and office support, such as accurate notetaking, spreadsheet & PowerPoint creation
  • Exercise considerable judgment, tact, and discretion in preparing, disclosing, and handling information of a confidential and/or sensitive nature
  • Handle occasional personal arrangements and errands for Executive Team
  • Complete other strategic projects as needed
  • Assist in event planning and communication of companywide events
  • Assist in project management of large events, including the Annual Business Conference
  • Support the coordination of conferences and events by securing meeting locations, hotel contracts, catering and A/V requirements
  • Assist with collating RSVP lists, communicating with event venues, and providing on-site support
Qualifications
  • 3-5 years in an administrative role
  • 2+ years supporting senior leadership or Executive teams
  • College diploma or degree in Business Administration or equivalent combination of training and experience
  • Experience with calendar management & scheduling
  • Excellent verbal communication and interpersonal skills
  • Exceptional written communication skills and knowledge of business English, spelling, punctuation, and communications
  • Strong time-management and prioritization skills
  • Exceptional attention to detail
  • Ability to exercise diplomacy and discretion and to handle highly confidential information appropriately
  • Excellent computer and typing skills, including MS Office (especially MS PowerPoint, Excel, Outlook, Word and minute-taking)
  • Experience with Asana an asset

Total Rewards
  • Competitive salary, quarterly and annual bonuses based on individual and company goals
  • 100% employer-paid premiums for extended health, health spending account, wellness program, green transportation incentive, various paid time-off options available from your first day, and product discounts
  • Focus on professional development, 1:1 meetings with your leader, tuition assistance program and length of service rewards


The Application
Please submit a resume with a cover letter.
Closing date for applications: Wednesday, April 24th, 2024 at 9pm PST.

Our Company
Eminence Organic Skin Care provides premium products and unparalleled service to leading salons, spas, beauty professionals, and retail customers. For more than 10 years in a row, skin care professionals have voted Eminence Organic Skin Care as their Favorite Skin Care Line and their favorite company for Product Education. As a Certified B Corporation®, we are looking for Team-members who seek to positively impact lives within our communities, give back through philanthropic endeavours, and make choices to exemplify sustainability and be stewards of the environment.
Eminence Organic Skin Care is proud to be an equal opportunity employer. We are passionate about maintaining an inclusive workplace that encourages and values diversity.
#EminenceCareers

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