Administrative Assistant II to Central Zone Director

1 month ago

Halifax, Canada Nova Scotia Health Authority Full time

Req ID: 188219
Location: Central Zone, Halifax Infirmary Robie Street Entrance - QEII
Department: PLM Lab Utilization Management Program
Type of Employment: Permanent Hourly FT (100%) x 1
Management/Non Union Position
Posting Closing Date: 23-Oct-24

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We're on a mission to achieve excellence in health, healing, and learning through working together, which is reflected in the hospitals, health centres, and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators, and creative thinkers today.

Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there's a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with a Nova Scotia Health role means you'll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out www.novascotia.com to see why more people from across the globe are moving here.

About the Opportunity

Pathology and Laboratory Medicine (PLM) is a complex department, with multiple divisions and services. Reporting to the Administrative Director the Administrative Assistant is responsible for providing comprehensive administrative support to the Director by effectively coordinating the day-to-day operations of the Directors office and provides support as required to other positions reporting to the Director. The position coordinates administrative activities, establishes administrative procedures and guidelines and acts as a liaison with other clerical support within the portfolio. This position works closely with the Department Head Administrative Assistant, as these two positions work closely together and will cover both offices as required (e.g. vacations). The Administrative Assistant participates on Departmental and provincial committees or working groups as assigned.

About You

We would love to hear from you if you have the following:

  • Grade 12 plus post-secondary diploma in a recognized office administration, business administration or secretarial program is required
  • Undergraduate degree is an asset
  • Minimum of five (5) progressively responsible experience, providing administrative support and office coordination at the executive management level
  • Previous administrative experience in Pathology and Laboratory Medicine (PLM) an asset
  • Previous experience within other healthcare settings an asset
  • Knowledge of PLM, its policies and procedures, as well a general knowledge of institutional policies and procedures
  • Must possess considerable organization and time management skills necessary to assist in management of administrative documents which are required for completion on an ongoing basis
  • Demonstrated initiative, ability to set priorities to meet demanding timelines and work independently
  • Demonstrated ability to work well under pressure without sacrificing work standards
  • Must demonstrate strong communication skills and professional demeanor
  • Works effectively during periods of high activity and with varying personality styles and tasks
  • Must have proficient and accurate keyboarding skills - 60 wpm
  • Experience with MS Office Suite (Word, Excel, PowerPoint, Visio, Outlook, Lync), SAP and other software
  • Knowledge of standards for documentation, experience in preparation of formal documents, including letters, memorandums, reports and presentations
  • The incumbent maintains an awareness of internal and external issues that may impact on the department/organization
  • Competencies in other languages an asset, French preferred

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

Hours
  • Permanent, Full-Time position; 75 hours bi-weekly
  • Minimal travel to various sites may be required
  • This is an onsite position
Compensation and Benefits

$23.78 - $29.73 hourly

Successful candidates may be eligible for our benefits package which includes health, dental, travel, long-term disability, and life insurance coverage as well as a defined benefit pension plan.

Once You've Applied

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity, and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.

  • Administrative Assistant II to Central Zone Director

    1 month ago

    Halifax, Nova Scotia, Canada Nova Scotia Health Authority Full time

    About the OpportunityNova Scotia Health is seeking a highly skilled Administrative Assistant II to provide comprehensive administrative support to the Central Zone Director. This is a permanent, full-time position with a 75-hour bi-weekly schedule.The successful candidate will be responsible for coordinating administrative activities, establishing...

  • Administrative Assistant II to Central Zone Director

    1 month ago

    Halifax, Nova Scotia, Canada Nova Scotia Health Authority Full time

    About the OpportunityNova Scotia Health is seeking a highly skilled Administrative Assistant II to provide comprehensive administrative support to the Central Zone Director. This is a permanent, full-time position with a 75-hour bi-weekly schedule.The successful candidate will be responsible for coordinating administrative activities, establishing...

  • Administrative Assistant Ii to Central Zone

    1 month ago

    Halifax, Canada Nova Scotia Health Authority Full time

    **Req ID**:188219** **Location**:Central** Zone, **Halifax Infirmary Robie Street Entrance - QEII** **Department**:PLM Lab Utilization Management Program** **Type of Employment**:Permanent** **Hourly FT** (**100%**) x **1** **Management/Non Union** P**osition** **Posting Closing Date**:23-Oct-24** Nova Scotia Health is the largest provider of health...

  • Administrative Assistant II to Central Zone Director

    4 weeks ago

    Halifax, Nova Scotia, Canada Nova Scotia Health Authority Full time

    We are seeking an Administrative Assistant to provide comprehensive support to the Director of Pathology and Laboratory Medicine (PLM) at Nova Scotia Health.The successful candidate will have a Grade 12 diploma in office administration, business administration, or secretarial program, and a minimum of 5 years of experience providing administrative support at...

  • Administrative Assistant to The Director

    5 months ago

    Halifax, Canada Nova Scotia Health Authority Full time

    **Req ID**:180548** **Company: Nova Scotia Health** **Location**:Central** Zone, **Halifax Infirmary Robie Street Entrance - QEII** **Department**:OPCZ Clinical Transformation** **Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x **1** position(s)** **Status**:Management/Non Union** P**osition** **Posting Closing Date**:6-Jun-24** Nova Scotia...

  • Healthcare Professional

    2 weeks ago

    Halifax, Nova Scotia, Canada Health Association Nova Scotia Full time

    Job OverviewHealth Association Nova Scotia is partnering with the Department of Seniors and Long-term Care to provide recruitment support to continuing care employers in Nova Scotia.We are seeking well-rounded professionals to join our team in Central Zone.Assisting clients with various personal care activitiesUse of lifts and slings to transfer patients...

  • Administrative Assistant to Director

    5 months ago

    Halifax, Canada Nova Scotia Health Authority Full time

    **Req ID**:174467** **Company: Nova Scotia Health** **Location**:Central** Zone, **Halifax Infirmary Robie Street Entrance - QEII** **Department**:OPCZ Orthopaedic Assessment** **Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x **1** position(s)** **Status**:Management/Non Union** P**osition** **Posting Closing Date**:27-Feb-24** Nova Scotia...

  • Administrative Assistant Ii, Preschool Autism

    1 month ago

    Halifax, Canada IWK Health Centre Full time

    **Company** : IWK Health**: **Req ID**:190305 **Department/Program**:Preschool Autism Diagnostics, Provincial Preschool Autism Services **Location**: Halifax **Type of Employment**:Temporary Hourly FT long-assignment (100% FTE) approximate twelve (12) month long assignment x 1 position(s) **Start Date**: ASAP **Union Status**: NSGEU Off&Cler, Admin...

  • Rheumatologist - Central Zone

    6 months ago

    Halifax, Canada Nova Scotia Health Authority Full time

    Requisition ID: 36989 Opportunity Type: Permanent Estimated Annual Salary: 300,000 - 350,000 Type of Remuneration: FFS - Fee For Service Site Visit & Reallocation Allowance Programs: Relocation Program; Site Visit Program **About the Opportunity**: If working outside of the Halifax area is preferred, there is potential opportunity to have a position...

  • Administrative Assistant to Director

    5 months ago

    Halifax, Canada Nova Scotia Health Authority Full time

    **Req ID**:173588** **Company: Nova Scotia Health** **Location**:Central** Zone, **Joseph Howe Centre** **Department**:CC Dir Continuing Care CZ** **Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x **1** position(s)** **Status**:Management/Non Union** P**osition** **Posting Closing Date**:31-Jan-24** Nova Scotia Health is the largest provider...

  • Pharmacy Technician

    4 weeks ago

    Halifax, Nova Scotia, Canada Nova Scotia Health and IWK Health Full time

    About the OpportunityWe are seeking a highly skilled Registered Pharmacy Technician to join our team at the Central Zone, Victoria Building - QEII Health Centre. As a key member of our pharmacy team, you will be responsible for preparing, packaging, and dispensing medication under the direct supervision of a pharmacist.Responsibilities include compounding of...

  • Diagnostic Imaging Specialist

    1 week ago

    Halifax, Nova Scotia, Canada Nova Scotia Health Authority Full time

    Nova Scotia Health is a leading provider of healthcare services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada.About the OpportunityThis Diagnostic Imaging Specialist role is part of our Central Zone team, responsible for delivering patient-centered care while operating radiological/accessory equipment with...

  • Training & Sustainment Advisor - Central Zone

    5 months ago

    Halifax, Canada Nova Scotia Health Authority Full time

    **Req ID**:160917** **Company: Nova Scotia Health** **Location**:Central** Zone, **Halifax Infirmary Robie Street Entrance - QEII** **Department**:PS Strat Time Reporting** **Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x **2** position(s)** **Status**:Management/Non Union** P**osition** **Posting Closing Date**:27-Jul-23** Nova Scotia...

  • Administrative Assistant Ii to Department Head

    5 months ago

    Halifax, Canada Nova Scotia Health Authority Full time

    **Req ID**:179199** **Company: Nova Scotia Health** **Location**:Central** Zone, **MacKenzie Building - QEII** **Department**:PLM Lab Utilization Management Program** **Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x **1** position(s)** **Status**:Management/Non Union** P**osition** **Posting Closing Date**:3-May-24** Nova Scotia Health is...

  • Administrative Assistant Ii to Department Head

    5 months ago

    Halifax, Canada Nova Scotia Health Authority Full time

    **Req ID**:175629** **Company: Nova Scotia Health** **Location**:Central** Zone, **MacKenzie Building - QEII** **Department**:PLM Lab Utilization Management Program** **Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x **1** position(s)** **Status**:Management/Non Union** P**osition** **Posting Closing Date**:12-Mar-24** Nova Scotia Health is...

  • Senior Care Provider

    7 days ago

    Halifax, Nova Scotia, Canada Health Association Nova Scotia Full time

    OverviewHealth Association Nova Scotia is partnering with the Department of Seniors and Long-term Care to provide recruitment support to continuing care employers in Central Zone. This collaboration offers numerous opportunities for well-rounded professionals to pursue challenging careers with the chance to grow and make a real difference.Job SummaryWe are...

  • Administrative Assistant to Director

    5 months ago

    Halifax, Canada Nova Scotia Health Authority Full time

    **Req ID**:174031** **Company: Nova Scotia Health** **Location**:Central** Zone, **Halifax Infirmary Robie Street Entrance - QEII** **Department**:REN Nova Scotia Renal Program** **Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x **1** position(s)** **Status: MGMT/NON-Union** **Management/Non Union** Position** **Posting Closing...

  • Administrative Assistant

    5 months ago

    Halifax, Canada Nova Scotia Health Authority Full time

    **Req ID**:177281** **Company: Nova Scotia Health** **Location**:Central** Zone, **Halifax Infirmary Robie Street Entrance - QEII** **Department**:PHC CZ Admin** **Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x **1** position(s)** **Status**:Management/Non Union** P**osition** **Posting Closing Date**:9-Apr-24** Nova Scotia Health is the...

  • Administrative Assistant II, Provincial Preschool Autism Services

    2 months ago

    Halifax, Canada IWK Health Centre Full time

    Click here to apply as an internal applicant.Company : IWK Health Req ID: 190020 Department/Program: Provincial Clinical Intake, Provincial Preschool Autism Services Location: Halifax   Type of Employment: Temporary Hourly FT long-assignment (100% FTE) x 1 position(s) Start Date: ASAPUnion Status: NSGEU Off&Cler, Admin Professionals Bargaining...

  • Clinical Nurse Educator

    4 weeks ago

    Halifax, Nova Scotia, Canada Nova Scotia Health Authority Full time

    About the OpportunityThe Clinical Nurse Educator plays a vital role in advancing person-centered care through evidence-based professional practice and learning strategies. Reporting to the Manager, Interprofessional Practice and Learning, Central Zone, this position is responsible for assessing, implementing, planning, evaluating, and supporting the...