Skin Clinic Administrator

3 weeks ago

Toronto, Canada HealthOne Full time

HealthOne is seeking a Skin Clinic Administrator to join our growing team

HealthOne Skin Clinic is one of up to eight departments found at most of our locations and is boutique medical aesthetics practice. We are currently equipped to offer a variety skin rejuvenation services as well as treatment for medical skin conditions.

Job Summary

In this exciting opportunity, you will play an integral role in ensuring the smooth day-to-day operations of the practice and a memorable experience for all visitors of our Skin Clinic.

Schedule

  • Flexibility to work within operating hours required, including evenings & weekends

Responsibilities

  • Engage compassionately with our patients to ensure they feel welcomed, accommodated, and encounter a 5-star experience at all times.
  • Efficiently handle all front desk tasks with pristine attention to detail, including but not limited to appointment scheduling, confirmations, billing and payment, and data entry.
  • Contribute to smooth clinic flow and overall success of the business by providing reliable administrative support, adhering to policies & procedures and participating in goal achievement.
  • Actively seek out opportunities to improve and expand our patients' experience in the clinic, while assisting the management team to maximize clinic performance and growth.

Why work with HealthOne?

  • Supportive & positive leadership team
  • Work within a modern facility in downtown Toronto
  • Opportunities for continuous development
  • Regular staff engagement events including themed days, monthly birthday lunches, and other team building experiences

Compensation

  • Competitive hourly rate offered
  • Team member discount program on all services & products offered at HealthOne (Dental, Optometry, Skin Care, Massage, Psychotherapy, etc.)

Requirements

  • 1+ years of guest services experience, ideally in the cosmetic industry
  • High degree of professionalism, with impeccable communication and client-focused skills
  • Excellent organizational skills, keen attention to detail and a reputation for being flexible & hard-working
  • Ability to work independently or within a team and thrive in either environment
  • Tech savvy and proficient with MS Office (Word, Excel, Outlook)
  • Ability to work weekends and evenings based on business needs

Nice to Have

  • Experience using a CRM/EMR, specifically Jane software
  • Post-secondary education or proven personal interest in Spa Management or similar topic

About HealthOne

HealthOne Medical & Wellness is a renowned multidisciplinary health and wellness clinic that brings together 8 departments under one roof. Our clinics in the North York, Toronto Harbourfront, and King West (The Well) neighbourhoods will allow us to deliver holistic healthcare to more patients across the GTA and beyond through our Medical, Dental, Rehab, Optometry, Wellness, Mental Health, Skin Clinic and Pharmacy services. Our ultimate mission is to help Canadians live healthy and inspired lives – and YOU can help us achieve this

At HealthOne, we're all about collaboration, innovation, and inspiration. Our team members are motivated, curious, and value total wellness both at work and in their personal lives. We invest in our people, provide exciting growth opportunities, and offer an environment where you can develop your skills personally and as an professional. If you're ready to join one of the fastest-growing holistic healthcare teams in Canada, we'd love to hear from you

Within the HealthOne culture, we are committed to treating every employee with dignity and respect. We strive to be fair and just while creating work environments where our employees can be at their best. Employment decisions are based on qualifications, merit, and business need. Requests for accommodation due to a disability or any other protected groups can be made at any stage of the recruitment process and during employment.

We truly appreciate all those interested in joining our team. However, at this time only candidates that are invited to participate in the interview process will be contacted.

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