Office Manager

4 weeks ago

Coquitlam, Canada Targeted Talent Full time
Job Summary:

The Office Manager will oversee the general administrative function and activities of the office.

You Will:
  • Oversee the daily work activities of the office.
  • Provide high-level administrative support and assistance to the CEO and other assigned leadership staff.
  • Perform clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
  • Arrange travel and accommodations for executives.
  • Schedule and attend meetings on behalf of executives, taking notes and recording minutes.
  • Receive incoming communication or memos on behalf of senior staff, review contents, determine importance, and summarize and/or distribute contents to appropriate staff.
  • Perform office tasks including maintaining records, ordering supplies, and performing basic HR functions.
  • Oversee telephone services, email correspondence, and mail distribution.
  • Maintains records, documentation, and files, particularly more complex or sensitive files such as employee files.
  • Perform or facilitate maintenance of office equipment including cleaning, maintenance, and repairs.
  • Oversee petty cash fund.
  • Maintain inventory of office supplies; orders new supplies as needed.
  • Maintain office files; implements an efficient system for other staff to access files and records.
  • Perform other related duties as assigned.

You Have:
  • Associates degree required; Bachelors degree in Business Administration or related field preferred.
  • At least two years of administrative and clerical experience required.
  • Ability to type at least 60 words per minute.
  • Extensive knowledge of office management procedures.
  • Excellent verbal and written communication skills.
  • Excellent interpersonal and customer service skills.
  • Excellent organizational skills and attention to detail.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Proficient with Microsoft Office Suite or related software.

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