Administrative Assistant

3 weeks ago


North York, Canada Randstad Canada Remote Work Freelance Full time
Are you looking for your next new and exciting opportunity as a Bilingual Administrative Assistant?

Our client who represents professional musicians all over Canada, is looking to add to their team

Our client is operating at a fast paced and are looking for candidates who operate well independently as well as within a team. This is an exciting opportunity where you can make the position your own.

Advantages
- Meet new people everyday - In office role
- No weekend work
- Monday - Thursday 9-5 & Friday 9-4:30
- Experience to add to your CV with a highly reputable company
- Onsite training
- Positive and supportive team environment
- 1 Month
- $24-$27/hr

Responsibilities
Answer telephones, emails, and greet AFM members, couriers and members of the public.
Receive mail and couriers, distribute, open and record receipt of immigration packages in database.
Assist the Immigration department
Daily/weekly office/kitchen routine
Data management
Review and process B1 Visa support letters - will be trained (travel reasons)
Review and process foreign artists coming to Canada to work temporarily
Review, copy, record receipt of Federation Work Dues reports
Booking Agency renewal â maintain database, prepare, send out renewal forms. Record receipt of returned renewal forms with fees, and process accordingly. Update Local offices with renewal information.
Water plants in the office

Qualifications
- Must be able to communicate in both English and French (Canadian French) (written and verbal)
- 2-5 years of admin experience
- Solid working knowledge of Microsoft Office
- Ability to prioritize many time-sensitive tasks
- Able to greet members and the general public
- Able to work onsite

Not Required but seen as an asset:

- Experience working in arts and culture.
- General understanding of performance contracts, booking requirements and related logistics
- Hands-on working knowledge of grant/funding programs and/or grant writing experience

Summary
All information and resumes received will be treated with strict confidentiality

Ways to apply:

- Apply directly on this site
- Go to our website at www.randstad.ca, create a profile and apply directly
- Email your resume to anjalie.looknauth@randstad.ca and include the title of the position in the subject line.

We thank all applicants for their interest in this position and only those selected for interviews will be contacted.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.

  • North York, Canada Canada Lands Company Full time

    Job Req ID: 1526 Title**:Administrative Assistant** Company: Canada Lands **Location: Parc Downsview Park - 70 Canuck Ave, Toronto, ON** Employment Status: Employee (Full-time) **PURPOSE OF ROLE** The Administrative Assistant provides administrative support to the Attractions and Real Estate teams and acts as receptionist and office services...


  • North York, Canada Learning Disabilities Association of Toronto District Full time

    **Administrative assistant - Job Description** **Summer Administrative Assistant (1 Position)** **8 Week Contract, 35 Hours per Week. $16.55 per hour *non-negotiable** **Hours of work: Monday - Friday between 8am - 6pm** **LDATD**: The Learning Disabilities Association of Toronto District is committed to creating a society in which people with LDs are...


  • North York, Canada Seven Appraisal Inc. Full time

    **Position Overview** We are a real estate appraisal company seeking an eager and enthusiastic Administrative Assistant to join our team immediately. We are in search of a passionate, detail-oriented individual with a high level of professionalism to add value to our fast-growing company. The Administrative Assistant will be responsible for a wide variety...


  • North York, Canada IBX Services Full time

    **Overview**: **Responsibilities**: - Offer comprehensive administrative assistance to both managers and team members. - Professionally handle and route incoming phone calls. - Efficiently organize and manage appointment schedules. - Take charge of planning meetings, ensuring detailed minute-taking. - Contribute to the preparation of regularly scheduled...


  • North York, Canada Amalgamated Transit Union Local 113 Full time

    **AMALGAMATED TRANSIT UNION LOCAL 113** **JOB POSTING** **Administrative Assistant** The Amalgamated Transit Union Local 113 is a dynamic, progressive trade union representing nearly 12,000 public transit workers in Toronto. Our members have been serving Toronto for 124 years. We are looking for an energetic, reliable, customer-service driven individual...


  • North York, Canada Canada Lands Company Full time

    Job Req ID: 1526 Title**:Administrative Assistant** Company: Canada Lands **Location: Parc Downsview Park - 70 Canuck Ave, Toronto, ON** Employment Status: Employee (Full-time) **PURPOSE OF ROLE** The Administrative Assistant provides administrative and program support to the staff at Parc Downsview Park office and acts as receptionist as well as...


  • North York, Canada Academy of Learning Career College Full time

    Academy of Learning Career College is a dynamic and innovative Career College. We pride ourselves on fostering a collaborative and inclusive work environment where every team member's contribution is valued and recognized. As we continue to grow, we are seeking a skilled Administrative Assistant to join our team and provide essential support to various...


  • North York, Canada Youth Assisting Youth Full time

    **Administrative Assistant** - Proof of COVID-19 Vaccinations and booster is required. - This position is On-Site and NOT remote. **RESPONSIBILITIES**: - Provide administrative support to the Program and Management Teams - Provide clerical and administrative support and develop and maintain computerized and manual filing systems for the Management Team...


  • North York, Canada Empress Dentistry Full time

    Overview: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for data entry of insurance payment information into our practice management system. You will be supported by and report to the office manager. This is a part-time position located at our office at...


  • North York, Canada Garrington Group Full time

    **_Company Overview:_** Garrington Group of Companies is a full-service working capital and trade finance company. We place a great importance on our core values of empathy, integrity, respect, reliability, and excellence. We are committed to demonstrating these values in our culture, in every interaction and with every person involved within our...


  • North York, Canada Garrington Group Full time

    **_Company Overview:_** Garrington Group of Companies is a full-service working capital and trade finance company. We place a great importance on our core values of empathy, integrity, respect, reliability, and excellence. We are committed to demonstrating these values in our culture, in every interaction and with every person involved within our...


  • North York, Canada JTB Management Group Inc Full time

    '''Duties''' - Provide administrative support to ensure the efficient operation of the office - Answer and direct phone calls, take messages and respond to inquiries - Greet and assist visitors in a professional and friendly manner - Perform general clerical duties, including photocopying, scanning, mailing, and filing - Maintain electronic and hard copy...


  • North York, Canada Empress Dentistry Full time

    Overview: We are seeking a highly organized and detail-oriented Administrative Assistant & Dental Receptionist to join our team. Approximately half the workload is to work as an **Administrative Assistant**, where you will be responsible for data entry of insurance payment information into our practice management system. You will be supported by and report...


  • North York, Canada Reframe Psychology Clinic Full time

    **Administrative Assistant, In-person** **Reframe Psychology Clinic** **Part-time, In-person** **Required Skills**: - Solid computer and internet skills - Knowledge of Jane practice management platform an asset - Excellent interpersonal skills - Sensitive, warm, and friendly with patients - Exceptional professionalism - Superior time management and...


  • North York, Canada The Furniture Guys Full time

    **About Us**: Bespoke Office Furniture Store is a premier supplier of high-quality office furniture solutions in Toronto. We are committed to providing exceptional customer service and innovative products that meet the diverse needs of our clients. We are currently seeking a dedicated and organized Administrative Assistant to join our team. **Key...


  • North York, Canada JTB Management Group Inc Full time

    2 days in Brampton location and 3 days in North York location OR 3 days in Bramtpon location and 2 days in North York location **DUTIES** - Provide administrative support to ensure the efficient operation of the office - Answer and direct phone calls, take messages and respond to inquiries - Greet and assist visitors in a professional and friendly manner -...


  • North York, Canada Beauty Nut Inc Full time

    **Administrative Assistant (Onsite)** Location: Toronto (Finch/Arrow Road) Company: Beauty Nut Inc Type: Permanent Term: Full-time **Are you nuts about Beauty? Join our growing team!** Beauty Nut is the new Canadian authority in premium botanical beauty. We are the producers of premium, organic, and 100% natural hair, skin, and body products made with...


  • North York, Canada Beauty Nut Inc Full time

    **Administrative Assistant (Onsite)** Location: Toronto (Finch/Arrow Road) Company: Beauty Nut Inc Type: Permanent Term: Full-time **Are you nuts about Beauty? Join our growing team!** Beauty Nut is the new Canadian authority in premium botanical beauty. We are the producers of premium, organic, and 100% natural hair, skin, and body products made with...


  • North York, Canada Beauty Nut Inc Full time

    **Administrative Assistant (Onsite)** Location: Toronto (Finch/Arrow Road) Company: Beauty Nut Inc Type: Permanent Term: Full-time **Are you nuts about Beauty? Join our growing team!** Beauty Nut is the new Canadian authority in premium botanical beauty. We are the producers of premium, organic, and 100% natural hair, skin, and body products made with...


  • North York, Canada North Office Architects Full time

    North Office Architects, based in Toronto and with projects spanning from Canada to Internationally, specializes in a diverse range of design sectors including institutional, recreational, residential, and commercial architecture. Our comprehensive services encompass schematic design, design development, contract administration, and navigating municipal...