Executive Assistant

4 weeks ago

Aurora, Canada JANA Corporation Full time
Salary:

JANA is focused on improving the integrity of gas pipeline systems through the application of advanced risk modeling technologies. Our models and software are defensible and highly predictive, allowing gas pipeline operators to take actions to reduce risk in their systems. And our Integrity Data suite enables pipeline operators to finally capture their pipeline asset data and unlock the value associated with this data.


  • As an entrepreneurial company, we provide an exciting, dynamic and respectful work environment where you will be an important contributor to the JANA Team. Our Mission at JANA is “Better Pipelines for a Better World” – we are true believers and inspire our employees to join us in this Mission
  • High-energy Collaborative Environment: JANA combines the energy of a start-up software organization with the discipline of a precision engineering firm.
  • Social Events: Join the entire JANA Team for fun virtual Social Events like our Beer Club. We also like to get together for in-person events such as our Annual Birthday Bonspiel, Holiday events, our annual Company Picnic, and team events
  • Best-in-Class Benefits: JANA offers all employees a comprehensive benefits package including a Healthcare Spending Account, Medical, Dental, Life Insurance, AD&D, Drug coverage, Disability coverage, as well as a Wellness Benefit JANA also provides employees with the opportunity to get support with mental wellness through our Employee Assistance Program.
  • Giving Back: JANA is dedicated to giving back to our community. We hold an annual food drive for the Aurora Foodbank and have become one of their top contributors
  • JANA promotes a healthy work-life balance: Through our comprehensive vacation program, floater days, and a hybrid work environment (up to 20% a month in office) JANA employees are able to take time to rest and rejuvenate
  • Employee Recognition: We aim to Win, and we love to celebrate Wins with our People. We also offer a Phantom Share Program and annual bonuses

JANA is seeking a high-performing Executive Assistant to support its C-Level Executive Team. A supportive force who empowers our senior leadership, JANA's Executive Assistant plays a pivotal role in the success of the Executive and, as a result, the Company. JANA's Executive Assistant is a proactive problem solver with exceptional communication skills and meticulous attention to detail.

An energetic personality who is comfortable wearing many hats and is unafraid of new challenges, the Executive Assistant reports to JANA's Managing Director.

Responsibilities

  • Provides high-level executive support to JANA's Executive Team with minimal direction or supervision.
  • Maintains the absolute highest levels of confidentiality and integrity.
  • Manages the calendar of JANA's President & CEO and JANA's Managing Director, ensuring effective prioritization and preparation.
  • Demonstrates a high level of initiative and independent performance, along with excellent organizational and time management skills and the ability to multitask and prioritize effectively.
  • Informs Executives of important information, decisions, and deadlines necessary for day-to-day operations, making recommendations for action as appropriate.
  • Understands priorities, supporting the management of communications and executing independently.
  • Anticipates business requirements and takes appropriate actions, respecting tight deadlines and recognizing contextual sensitivities.
  • Executes consistent and precise follow-up by ensuring issues are resolved and projects are completed in a timely manner.
  • Supports the coordination of meetings (both internal and external), including the preparation of meeting materials and spaces.
  • Produces excellent work product without typographical or grammatical errors.
  • Plans and coordinates travel itineraries, including flights, accommodations, and transportation. Prepares travel documents and expense reports.
  • Assist with special projects and initiatives as assigned by the executive. Conduct research, gather data and prepare presentations as needed.

Leadership

  • The JANA Way: Functions in alignment with JANA's Values and Professional Culture.
  • Integrity: Demonstrates professionalism in dealing with sensitive and confidential issues and individuals at all levels of the corporation.
  • Speaking/Presenting: Clearly articulates ideas, opinions, and information and thrives on ensuring attention to detail and accuracy in everything.
  • Fast/Agile: Removes barriers to move faster, experiments and adapts, and thrives under pressure and fast pace.
  • Collaboration: Meticulous, self-motivated, and able to work independently under pressure.
  • Analytical Thinking: Summarizes information concisely and clearly identifies key elements, patterns, results, or relationships.


Required Skills & Experience

  • Bachelors Degree in Business or a STEM field.
  • Minimum 3 years of experience providing support at an Executive level.

JANA is committed to accommodating applicants with disabilities throughout the hiring process; in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Please let us know if you require accommodation at any stage of the hiring process. By applying for a position with JANA, you understand that offers of employment are contingent upon the successful completion of a background check. The type of check performed is determined by the role and JANA's employment policies. Checks may include any of the following: employment verification, employment references, SIN validation, education verification, criminal records check, search against global sanctions and government watch lists, and/or credit check. You will be notified during the hiring process which checks you are required to complete. We thank you for your interest. Only candidates selected for an interview will be contacted.

  • Executive Assistant

    2 months ago

    Aurora, Canada JANA Corporation Full time

    EXECUTIVE ASSISTANT Without a world-class approach to systems, operational excellence, and client success, JANA will not be able to produce great work, deliver the value our clients seek, or reach our north star of Unmatchable Client Experience. JANA is seeking a high-performing Executive Assistant to support its C-Level Executive Team. A supportive force...

  • Executive Assistant

    2 days ago

    Aurora, Canada JANA Corporation Full time

    EXECUTIVE ASSISTANT Without a world-class approach to systems, operational excellence, and client success, JANA will not be able to produce great work, deliver the value our clients seek, or reach our north star of Unmatchable Client Experience. JANA is seeking a high-performing Executive Assistant to support its C-Level Executive Team. A supportive force...

  • Executive Assistant

    3 weeks ago

    Aurora, Canada Environmental 360 Solutions Full time

    **Company Overview** Founded in 2018, Environmental 360 Solutions (E360S) is dedicated to becoming North America's leading and most trusted environmental management company. Growing through acquisition and organic growth, E360S provides environmental and waste management solutions to municipalities and commercial customers. **Position Description** We are...

  • Executive Assistant

    5 days ago

    Aurora, Canada JANA Corporation Full time

    As an entrepreneurial company, we provide an exciting, dynamic and respectful work environment where you will be an important contributor to the JANA Team. Our Mission at JANA is “Better Pipelines for a Better World” - we are true believers and inspire our employees to join us in this Mission! - High-energy Collaborative Environment: JANA combines the...

  • Executive Assistant

    3 weeks ago

    Aurora, Canada JANA Corporation Full time

    As an entrepreneurial company, we provide an exciting, dynamic and respectful work environment where you will be an important contributor to the JANA Team. Our Mission at JANA is “Better Pipelines for a Better World” - we are true believers and inspire our employees to join us in this Mission! - High-energy Collaborative Environment: JANA combines the...

  • Executive Assistant

    1 week ago

    Aurora, Canada JANA Corporation Full time

    As an entrepreneurial company, we provide an exciting, dynamic and respectful work environment where you will be an important contributor to the JANA Team. Our Mission at JANA is “Better Pipelines for a Better World” - we are true believers and inspire our employees to join us in this Mission! - High-energy Collaborative Environment: JANA combines the...

  • Executive Assistant

    4 weeks ago

    Aurora, Canada Matheson Constructors Full time

    **Date Posted**: - 04/12/2023**Location**: - Aurora, ON**Salary Interval**: - Full-Time Permanent**Application Instructions** Please complete in one session. **Position Description** **We are partners!** Matheson Constructors is a leading construction firm focused on delivering exceptional construction management, general contracting, design-build and...

  • Executive Assistant

    2 weeks ago

    Aurora, Ontario, Canada JANA Corporation Full time

    As an entrepreneurial company, we provide an exciting, dynamic and respectful work environment where you will be an important contributor to the JANA Team. Our Mission at JANA is "Better Pipelines for a Better World" - we are true believers and inspire our employees to join us in this Mission HighenergyCollaborative Environment: JANA combines the energy of a...

  • Executive Assistant

    2 weeks ago

    Aurora, Ontario, Canada JANA Corporation Full time

    As an entrepreneurial company, we provide an exciting, dynamic and respectful work environment where you will be an important contributor to the JANA Team. Our Mission at JANA is "Better Pipelines for a Better World" - we are true believers and inspire our employees to join us in this Mission HighenergyCollaborative Environment: JANA combines the energy of a...

  • Executive Assistant

    1 week ago

    Aurora, Ontario, Canada Matheson Constructors Full time

    Date Posted: 04/12/2023Location: Aurora, ONSalary Interval: Full-Time PermanentApplication InstructionsPlease complete in one session.Position DescriptionWe are partnersMatheson Constructors is a leading construction firm focused on delivering exceptional construction management, general contracting, design-build and public-private partnerships. We are...

  • Executive Assistant

    1 month ago

    Aurora, Ontario, Canada JANA Corporation Full time

    Salary: JANA is focused on improving the integrity of gas pipeline systems through the application of advanced risk modeling technologies. Our models and software are defensible and highly predictive, allowing gas pipeline operators to take actions to reduce risk in their systems. And our Integrity Data suite enables pipeline operators to finally capture...

  • Executive Assistant

    2 weeks ago

    Aurora, Ontario, Canada JANA Corporation Full time

    Salary: JANA is focused on improving the integrity of gas pipeline systems through the application of advanced risk modeling technologies. Our models and software are defensible and highly predictive, allowing gas pipeline operators to take actions to reduce risk in their systems. And our Integrity Data suite enables pipeline operators to finally capture...

  • Executive Assistant

    4 weeks ago

    Aurora, Ontario, Canada JANA Corporation Full time

    Salary: JANA is focused on improving the integrity of gas pipeline systems through the application of advanced risk modeling technologies. Our models and software are defensible and highly predictive, allowing gas pipeline operators to take actions to reduce risk in their systems. And our Integrity Data suite enables pipeline operators to finally capture...

  • Executive Assistant

    3 weeks ago

    Aurora, Canada Powell Group of Companies Full time

    **RSG International** is a North American leader in the road safety sector, formed by combining industry-leading road safety businesses across North America. This includes Powell Contracting, Pivot Safety Products, the Northward Group, B&K Enterprises, and Dimensional Products. The **Executive Assistant** will report to and work directly with the...

  • Executive Assistant

    5 days ago

    Aurora, Canada Powell Group of Companies Full time

    **RSG International** is a North American leader in the road safety sector, formed by combining industry-leading road safety businesses across North America. This includes Powell Contracting, Pivot Safety Products, the Northward Group, B&K Enterprises, and Dimensional Products. The **Executive Assistant** will report to and work directly with the Vice...

  • Executive Assistant to The President

    1 week ago

    Aurora, Ontario, Canada Bulk Barn Full time

    About UsEstablished in 1982, Bulk Barn is Canada's largest bulk food retailer with close to 300 stores and growing The key to our success is progressive thinking, detailed/ methodical planning and flawless execution by passionate people across our organization. We strive to foster a balanced and flexible culture that benefits both our customers and...

  • Executive Assistant to The Head of School

    4 weeks ago

    Aurora, Canada St. Andrew's College Full time

    As a critical support to the Head of School, the Executive Assistant ensures the smooth running of the Head’s office, including administrative functions such as calendaring, travel coordination, presentations, and correspondence. As a member of the Leadership Team, the Executive Assistant provides insight, research, and support to key school strategic...

  • Executive Assistant

    3 weeks ago

    Aurora, Canada Bulk Barn Full time

    **Executive Assistant** - **ABOUT US**_ Established in 1982, Bulk Barn is Canada’s largest bulk food retailer with close to 300 stores and growing! The key to our success is progressive thinking, detailed/ methodical planning and flawless execution by passionate people across our organization. We strive to foster a balanced and flexible culture that...

  • Executive Assistant

    2 weeks ago

    Aurora, Ontario, Canada Bulk Barn Full time

    Executive Assistant- ABOUT US_Established in 1982, Bulk Barn is Canada's largest bulk food retailer with close to 300 stores and growing The key to our success is progressive thinking, detailed/ methodical planning and flawless execution by passionate people across our organization. We strive to foster a balanced and flexible culture that benefits both our...

  • Executive Assistant to The President and CEO

    2 weeks ago

    Aurora, Canada Bulk Barn Full time

    **Executive Assistant to the President & CEO** - **ABOUT US**_ Established in 1982, Bulk Barn is Canada’s largest bulk food retailer with close to 300 stores and growing! The key to our success is progressive thinking, detailed/ methodical planning and flawless execution by passionate people across our organization. We strive to foster a balanced and...