Executive Assistant

2 weeks ago

Aurora, Ontario, Canada JANA Corporation Full time

As an entrepreneurial company, we provide an exciting, dynamic and respectful work environment where you will be an important contributor to the JANA Team.

Our Mission at JANA is "Better Pipelines for a Better World" - we are true believers and inspire our employees to join us in this Mission

  • Highenergy

Collaborative Environment:
JANA combines the energy of a start-up software organization with the discipline of a precision engineering firm.

  • Social Events: Join the entire JANA Team for fun virtual Social Events like our Beer Club. We also like to get together for inperson events such as our Annual Birthday Bonspiel, Holiday events, our annual Company Picnic, and team events
  • BestinClass Benefits: JANA offers all employees a comprehensive benefits package including a Healthcare Spending Account, Medical, Dental, Life Insurance, AD&D, Drug coverage, Disability coverage, as well as a Wellness Benefit JANA also provides employees with the opportunity to get support with mental wellness through our Employee Assistance Program.
  • Giving Back: JANA is dedicated to giving back to our community. We hold an annual food drive for the Aurora Foodbank and have become one of their top contributors
  • JANA promotes a healthy worklife balance: Through our comprehensive vacation program, floater days, and a hybrid work environment (up to 20% a month in office) JANA employees are able to take time to rest and rejuvenate
  • Employee Recognition: We aim to Win, and we love to celebrate Wins with our People. We also offer a Phantom Share Program and annual bonuses
JANA is seeking a high-performing Executive Assistant to support its C-Level Executive Team.

A supportive force who empowers our senior leadership, JANA's Executive Assistant plays a pivotal role in the success of the Executive and, as a result, the Company.

JANA's Executive Assistant is a proactive problem solver with exceptional communication skills and meticulous attention to detail.


An energetic personality who is comfortable wearing many hats and is unafraid of new challenges, the Executive Assistant reports to JANA's Managing Director.


Responsibilities:

  • Provides highlevel executive support to JANA's Executive Team with mínimal direction or supervision.
  • Maintains the absolute highest levels of confidentiality and integrity.
  • Manages the calendar of JANA's President & CEO and JANA's Managing Director, ensuring effective prioritization and preparation.
  • Demonstrates a high level of initiative and independent performance, along with excellent organizational and time management skills and the ability to multitask and prioritize effectively.
  • Informs Executives of important information, decisions, and deadlines necessary for daytoday operations, making recommendations for action as appropriate.
  • Understands priorities, supporting the management of communications and executing independently.
  • Anticipates business requirements and takes appropriate actions, respecting tight deadlines and recognizing contextual sensitivities.
  • Executes consistent and precise followup by ensuring issues are resolved and projects are completed in a timely manner.
  • Supports the coordination of meetings (both internal and external), including the preparation of meeting materials and spaces.
  • Produces excellent work product without typographical or grammatical errors.
  • Plans and coordinates travel itineraries, including flights, accommodations, and transportation. Prepares travel documents and expense reports.
  • Assist with special projects and initiatives as assigned by the executive. Conduct research, gather data and prepare presentations as needed.
Leadership

  • The JANA Way: Functions in alignment with JANA's Values and Professional Culture.
  • Integrity: Demonstrates professionalism in dealing with sensitive and confidential issues and individuals at all levels of the corporation.
  • Speaking/Presenting: Clearly articulates ideas, opinions, and information and thrives on ensuring attention to detail and accuracy in everything.
  • Fast/Agile: Removes barriers to move faster, experiments and adapts, and thrives under pressure and fast pace.
  • Collaboration: Meticulous, selfmotivated, and able to work independently under pressure.
  • Analytical Thinking: Summarizes information concisely and clearly identifies key elements, patterns, results, or relationships.
Required Skills & Experience

  • Bachelors Degree in Business or a STEM field.
  • Minimum 3 years of experience providing support at an Executive level.

  • Executive Assistant

    2 weeks ago

    Aurora, Ontario, Canada JANA Corporation Full time

    As an entrepreneurial company, we provide an exciting, dynamic and respectful work environment where you will be an important contributor to the JANA Team. Our Mission at JANA is "Better Pipelines for a Better World" - we are true believers and inspire our employees to join us in this Mission HighenergyCollaborative Environment: JANA combines the energy of a...

  • Executive Assistant

    1 week ago

    Aurora, Ontario, Canada Matheson Constructors Full time

    Date Posted: 04/12/2023Location: Aurora, ONSalary Interval: Full-Time PermanentApplication InstructionsPlease complete in one session.Position DescriptionWe are partnersMatheson Constructors is a leading construction firm focused on delivering exceptional construction management, general contracting, design-build and public-private partnerships. We are...

  • Executive Assistant

    4 weeks ago

    Aurora, Ontario, Canada JANA Corporation Full time

    Salary: JANA is focused on improving the integrity of gas pipeline systems through the application of advanced risk modeling technologies. Our models and software are defensible and highly predictive, allowing gas pipeline operators to take actions to reduce risk in their systems. And our Integrity Data suite enables pipeline operators to finally capture...

  • Executive Assistant

    1 month ago

    Aurora, Ontario, Canada JANA Corporation Full time

    Salary: JANA is focused on improving the integrity of gas pipeline systems through the application of advanced risk modeling technologies. Our models and software are defensible and highly predictive, allowing gas pipeline operators to take actions to reduce risk in their systems. And our Integrity Data suite enables pipeline operators to finally capture...

  • Executive Assistant

    2 weeks ago

    Aurora, Ontario, Canada JANA Corporation Full time

    Salary: JANA is focused on improving the integrity of gas pipeline systems through the application of advanced risk modeling technologies. Our models and software are defensible and highly predictive, allowing gas pipeline operators to take actions to reduce risk in their systems. And our Integrity Data suite enables pipeline operators to finally capture...

  • Executive Assistant to The President

    1 week ago

    Aurora, Ontario, Canada Bulk Barn Full time

    About UsEstablished in 1982, Bulk Barn is Canada's largest bulk food retailer with close to 300 stores and growing The key to our success is progressive thinking, detailed/ methodical planning and flawless execution by passionate people across our organization. We strive to foster a balanced and flexible culture that benefits both our customers and...

  • Executive Assistant

    2 weeks ago

    Aurora, Ontario, Canada Bulk Barn Full time

    Executive Assistant- ABOUT US_Established in 1982, Bulk Barn is Canada's largest bulk food retailer with close to 300 stores and growing The key to our success is progressive thinking, detailed/ methodical planning and flawless execution by passionate people across our organization. We strive to foster a balanced and flexible culture that benefits both our...

  • Executive Assistant

    2 weeks ago

    Aurora, Ontario, Canada Bulk Barn Full time

    About UsEstablished in 1982, Bulk Barn is Canada's largest bulk food retailer with close to 300 stores and growing The key to our success is progressive thinking, detailed/ methodical planning and flawless execution by passionate people across our organization. We strive to foster a balanced and flexible culture that benefits both our customers and...

  • Business Development

    2 weeks ago

    Aurora, Ontario, Canada Waterford Executive Full time

    Job details Here's how the job details align with yourprofile . Job type Full-time Permanent Shift and schedule Monday to Friday Location Aurora, ON Pulled from the full job description Company eventsCompany pensionDental careDisability insuranceDiscounted or free foodEmployee assistance program Full job descriptionChannel Manager, Auxiliary EquipmentJOB...

  • Executive Assistant

    1 week ago

    Aurora, Ontario, Canada Freedom from Addiction Full time

    _Primary Duties:_ The EA is responsible for providing reception and administrative support to the EVP and counsellors Coordinates and supports the operation of the reception area including greeting visitors and answering incoming calls and questions about treatment or clients, transferring calls to appropriate staff Provide basic information to the public...

  • Regional Sales Executive

    2 weeks ago

    Aurora, Ontario, Canada Clarity Hiring Full time

    Regional Sales ExecutiveAurora, ONHybridPermanent Are you passionate and dedicated to recreating a cleaner, more sustainable earth through innovative recycling solutions? Join our client's team As a Regional Sales Executive, you will play a pivotal role in the growth and success of the company.Responsibilities:Develop a robust sales funnel using various...

  • Office Coordinator and Executive Assistant

    1 week ago

    Aurora, Ontario, Canada FIX Appliances CA Full time

    Full-time, Contract. Administrative, operational and logístical assistance. Developing project plans. Coordinating the oversight of action plans and activities Managing, supervising and maintaining technician schedules, progress and reports. Customer service Location: Aurora, Ontario

  • Receptionist/administrative Assistant

    2 weeks ago

    Aurora, Ontario, Canada Coloured Aggregates Inc. Full time

    Coloured Aggregates Group is a family run business that specializes in decorative aggregates and sands. We quarry in northern and eastern Ontario and manufacture at our Marmora Plant. We supply a variety of markets including the precast, landscaping and many other industries.Coloured Aggregates prides itself on maintaining a safe, friendly, team - oriented...

  • Assistant Project Superintendent

    2 weeks ago

    Aurora, Ontario, Canada Matheson Constructors Full time

    Date Posted: 04/28/2023Location: Aurora GTA, ONSalary Interval:Full-Time PermanentApplication InstructionsPlease complete in one session.Position DescriptionWe are partnersThis role assists the Project Superintendent in managing all aspects of field construction for assigned project(s) as part of the construction management team; including project safety,...

  • Administrative Assistant

    1 week ago

    Aurora, Ontario, Canada Royal Bank of Canada> Full time

    Job SummaryJob DescriptionWhat is the opportunity?RBC Dominion Securities is Canada's leading full-service investment and wealth management firm. We are committed to helping our clients build financial success through a personalized approach that draws on the full resources of RBC Wealth Management.The RBC Dominion Securities branch located in Aurora, ON is...

  • Human Resources Administrative Assistant

    1 week ago

    Aurora, Ontario, Canada Curb Signs Inc. Full time

    Company Overview:Curb Signs Inc. specializes in manufacturing custom made signs based on your vision. As a successful full-service provider of innovative and high quality signs, we are dedicated to surpassing industry standards with exceptionally crafted products that will stand the test of time. We prioritize excellence in all areas of our operations and...

  • Communications Advisor

    1 week ago

    Aurora, Ontario, Canada Desjardins Full time

    At Desjardins, we believe in equity, diversity and inclusion. We're committed to welcoming, respecting and valuing people for who they are as individuals, learning from their differences, embracing their uniqueness, and providing a positive workplace for all. At Desjardins, we have zero tolerance for discrimination of any kind. We believe our teams should...

  • Leasing Representative

    2 weeks ago

    Aurora, Ontario, Canada Bulk Barn Full time

    About UsEstablished in 1982, Bulk Barn is Canada's largest bulk food retailer with close to 300 stores and growing The key to our success is progressive thinking, detailed/ methodical planning and flawless execution by passionate people across our organization. We strive to foster a balanced and flexible culture that benefits both our customers and...

  • Senior Manager, Robotics and Process Automation

    2 weeks ago

    Aurora, Ontario, Canada Magna International Inc. Full time

    Select how often you would like to receive an alert (in days)Join Our Team as a Senior Manager in Robotics and Process AutomationGroup: Magna Corporate Division: Stronach Center for Innovation Job Type: Permanent/Regular Location: AURORA, ONTARIOCompany OverviewDiscover a world where technology revolutionizes the industry and tackles significant challenges...

  • General Manager

    1 week ago

    Aurora, Ontario, Canada Amica Senior Lifestyles Full time

    Job Description:General ManagerAmica Aurora PromenadeFull TimeAt Amica we are united in our purpose to provide the best care in Senior Living in a supportive environment. We are setting a new standard for senior living in Canada by combining unparalleled premium hospitality and amenities with expert care and support to deliver a personalized senior living...