Junior Document Control and Operations Administration

3 weeks ago

Calgary, Canada TWD Technologies Ltd. Full time

Junior Document Control and Operations Administration

About TWD Technologies Ltd.

TWD is an engineering, procurement and construction management consulting company providing project development, execution and specialty engineering services for the oil and gas industry with expertise ranging from refinery, pipelines, terminalling and blending, renewables, food and beverage, downstream chemical processing, and much more.

Job Summary:
TWD is currently looking for a Junior Document Controller/Operations Admin. This is a full-time position based in Calgary. Your role will be to support the Document Control Lead with project deliverables management and the Western Canada Secondment Lead with Secondment program management.
If you have a background in both Document Control and Office Administration, are a highly motivated individual with a “can-do” attitude and have a strong drive to learn and provide value driven solutions to the needs of our team, then this is the perfect role for you

Responsibilities would include (but not limited to):
Document Control:

  • Managing all incoming and outgoing engineering documents including tracking, distribution and delivery in both paper and electronic version.
  • Ensuring proper document classification, sorting, filing and proper archiving.
  • Reviewing the project procedure and specifications including client requirements and project procedures.
  • Processing engineering documentation, some of which include; in-house documents, and drawings for both engineering and sub-contractor documentation.
  • Processing client comments and client reference documentation for each project.
Operations Administration:
  • Support Management with the day-to-day operations of the TWD Western Canada Secondment Program – manage onboarding of new hires, shift scheduling, flight booking and tracking, lodge booking and tracking, client system onboarding, safety training management, PPE management, etc.
  • Manage day-to-day requests from Western Canada Secondees – support Secondees and problem solve when issues arise, organize and facilitate regular updates with the Secondees,
  • Prepare and issue daily, weekly and monthly reports requested by clients.
  • Schedule and facilitate weekly update meeting with Secondment Lead to report on ongoing tasks.
  • Calgary office management – professionally greet all visitors, general office and staff support, office maintenance (maintain cleanliness of communal office areas and oversee office services), office supply management, answer and respond to phone calls, assist and coordinate with IT services and HR for new hire equipment requirements and set-up, etc.
  • Other duties as assigned.
Requirements and Qualifications:
  • Technical diploma or equivalent combination of education and experience.
  • Minimum 2-3 years of previous experience in document control.
  • Minimum 1 year of previous experience in document control with an EPCM firm.
  • Experience in Newforma software would be considered an asset.
  • Familiarity with Records Information Management (RIM) concepts.
  • Computer savvy; able to quickly learn new software.
  • Proficiency with MS Office suite is required.
  • Strong communication skills (verbal and written).
  • Ability to act in a confidential and sensitive manner.
  • Attention to detail and ability to maintain confidential information is critical.
  • Performs routine assignments utilizing techniques in accordance with established standards and procedures.
  • Must have a willingness to learn and self-improve.
  • Must be legally entitled to work in Canada.

Why Join Us?
Our success is based on our people. We attract, develop and reward individuals who have the passion to make a significant contribution to the continued growth of our business.
At TWD, we offer excellent career opportunities with an established team that has a refreshing reputation. We want to attract the best people and we want them to stay with us, so we have created a culture that fosters innovation, challenges the norm and encourages creativity. Individuals are empowered to make decisions while creating a respectful workplace where people are treated fairly and are highly motivated to succeed.
About TWD Technologies Ltd.
TWD is an engineering, procurement and construction management consulting company providing project development, execution and specialty engineering services for the oil and gas industry with expertise ranging from refinery, pipelines, terminalling and blending, renewables, food and beverage, downstream chemical processing, and much more.

We embrace diversity and are committed to creating an inclusive environment for everyone. We are an equal opportunity employer and welcome all qualified applicants. If you require accommodation at any time throughout the recruitment process, please contact our Human Resources Team.

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