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FCSS/Special Events Coordinator

2 months ago

Redcliff, Canada Town of Redcliff Full time

Position Requirements: · Certificate, Diploma, or a degree or enrolled in program related to field from a recognized post-secondary institute.

· Minimum of 2 years of work experience related to the position with knowledge of municipal legislation.

· Working knowledge of the Municipal Government Act, and legislation related to the position.

· Advanced experience with Office 365, publishing software, and other position related technology.

· Well-developed organization and interpersonal communication skills.

· Must possess the necessary organization and time management skills to meet strict deadlines while performing a wide variety of tasks.

· Excellent reading, writing and verbal communication skills.

· Ability to work independently with minimal supervision.

· Ability to plan, prioritize and manage workload including the ability to tolerate frequent interruptions and still meet deadlines.

· Strong prioritizing and multi-tasking skills.

· Knowledge of procedures and regulations related to the position.

· Ability to control and balance various records and summaries related to the position.

· Ability to make decisions in accordance with established procedures and policies.

· Ability to work independently and as a part of a highly efficient team.

· Ability to ensure all work-related information is kept confidential as per policy and in accordance with the Freedom of Information and Protection of Privacy Act.

Adherence to a high level of confidentiality by being required to take an oath of confidentiality.

· Ability to deal wit the public with professionalism, diplomacy, and tact.

· Ability to understand and execute written and oral instructions.

· Valid Class 5 Alberta Operator’s License and recent driver’s abstract demonstrating a satisfactory driving record.

· Clean Criminal Record and Vulnerable Sector check.

Relationships and Contacts: Supervisor: Director of Legislation and Development Subordinate: N/A Responsibilities: · Plan, develop, and promote a wide range of social, recreation, and cultural opportunities, programs, projects, and events for the community.

This involves working with the FCSS Advisory Board in the identification of community issues (requirements within the Town of Redcliff by assessing community needs and developing programs). · Develop and execute events and programming, including, but not limited to, planning, budgeting, sourcing vendors and collaborating with partners.

· Responsible for content creation for advertising and social media, not limited to the management of programs, events and community related activities.

· Recruit and encourage the use of volunteers in the delivery of services.

Provide leadership development opportunities for volunteers.

· Receive and coordinate the community use bookings for related facilities, meeting rooms, and parks equipment.

· Coordinate in the Joint Use Agreement bookings, and other joint agreements, for community activities with the Prairie Rose Regional Division #8.

· Represent the Town of Redcliff on various FCSS related regional agencies.

· Assist and encourage all community organizations in delivering community services and opportunities for residents as required.

· Research and advise of potential grant opportunities and community organization donations for various municipal projects.

Responsible for the preparation and administration of relevant grant applications and funding requests to a variety of government agencies and community organizations.

· Ensure a positive image is portrayed to the public indicating the municipality’s commitment to excellence in service for the residents of the Town of Redcliff.

· Act as an administrative resource in an advisory role to the Redcliff FCSS Advisory Board on matters relating to their jurisdiction.

Prepares Board agendas and background documentation and assists in a policy/advisory role.

· Assist local community organizations with respect to offering advice, as requested, on programs, financing, grant resources, grant applications, etc.

· In conjunction with the Director, prepare, within established timelines and deadlines, annual operating and long-term capital budgets is responsible for budget submission.

Report FCSS annually in conjunction with the annual audit.

· Manage the FCSS budget, ensuring compliance of program guidelines and follow provincially regulated program mandates.

· Manage the community societies as per the Alberta Societies Act.

Responsible for managing the Society’s finances, submitting the annual returns and managing the Society’s Boards of Directors.

· Assists in the development of and ensures compliance with related municipal policies and procedures.

· Fulfill the responsibilities related to and coordinate the Emergency Social Services in relation to the Town’s Emergency Management/Preparedness program.

· Performs other duties as requested.

Job Type: Full-time Pay: $27.66-$31.79 per hour Expected hours: 37.5 per week Benefits: Dental care Disability insurance Employee assistance program Extended health care Life insurance On-site parking Paid time off Schedule: Monday to Friday Weekends as needed Work Location: In person How to apply Please mail your application including cover letter and resume, in confidence, marked with the job title to: Town of Redcliff Box 40 Redcliff AB T0j 2P0 OR PDF format to OR DELIVER IN PERSON TO TOWN HALL