Office & Culture Coordinator

1 week ago

St John's, Canada Mysa Full time

Hello. Is it YOU we're looking for?

Cozy greetings from the Mysa team We're a company founded on people-first culture, fueled by our mission to lead the global shift toward electrification. Through the creation of life-simplifying smart HVAC controls for homes and businesses, we're helping our customers save energy, money, and the planet we share.

We're looking for an Office & Culture Coordinator to join our awesome People & Culture Team in St. John's, NL This isn't just any job; it's your chance to keep our office running smoothly while creating a fun, vibrant, and engaging workplace. You'll be the go-to person for employee questions and the heart of our Mysa Team's spirit, making sure everyone feels energized and excited to come to work. Plus, as you settle into this role, you'll get to dive into Human Resources tasks, supporting our People & Culture team and expanding your skills along the way. Ready to be a culture champion? Join us

Role Overview:

Office Management

  • Ensure the office is clean, organized, and an attractive space for working.
  • Manage relationships with various office vendors and service providers (ie. Executive Coffee, office cleaning company, etc).
  • Manage inventory of all office supplies and proactively place orders before supplies diminish.
  • Arrange all building fobs and parking passes for employees.
  • Coordinate with building management/maintenance staff as necessary.
  • Use your creativity to revamp the office working and social spaces to make it more engaging & enjoyable.
  • Oversee all incoming and outgoing mail, including FedEx/Canada Post shipments, ensuring accurate and timely handling.
  • Ensure the People & Culture invoices/credit card reconciliations are properly matched to financial transactions and tracked accordingly.
  • Work with our Corporate Travel Agency to book all business travel requirements.
  • As a member of our People & Culture-driven OH&S team, conduct various OH&S checks and fulfill requirements, including ergonomic assessments, ensuring First Aid kits are stocked, etc.
  • Execute various office-related tasks for employees as they may arise.
  • Assist our CEO with various office/administrative requirements as they may arise.

Company Culture

  • Responsible for purchasing and maintaining the employee snack inventory, as well as ordering company-provided Friday lunches.
  • Lead our Social Committee by planning and organizing our regular social events, such as company wide team building events, smaller scale fun social gatherings, and various celebrations.
  • Coordinate, and be the cheerful host of, our company wide weekly meetings where each department gives various updates (managed over Google Meets to include our remote workers).
  • Lead our Mysa Green team by driving fun quarterly eco-friendly & environmental initiatives.
  • Lead our Mysa Gives initiatives by organizing quarterly volunteer and donation opportunities to give back to our community.
  • Lead the process of curating our Mysa Swag catalogue and ordering employee purchases.
  • Take feedback received from annual employee satisfaction & culture surveys and implement various improvements to our office, social initiatives, and overall employee experience.
  • Be a positive influence for the company culture through in-person interactions, and on our company communication tool, Slack.
  • Support and promote diversity and inclusion initiatives.

Human Resources

  • Assist with the onboarding process for new employees, including onboarding sessions and office tours.
  • Assist the People & Culture Lead in the recruitment process, including posting job openings, screening resumes, and coordinating interviews.
  • Assist with planning and executing social media (Instagram and Linkedin) posts to promote external employer branding.
  • Assist the People & Culture team with other HR administrative duties and processes as needed.

Your Star Qualities

  • You've got the inside scoop on the admin world, especially if you've rocked it in a start-up or tech environment.
  • You're interested in gaining more HR skills, ready to lend a hand with all things people-related.
  • Your communication skills? Simply legendary - both in writing and in person.
  • You're tech savvy, always eager to dive into the latest tools.
  • Your attention to detail is on point - you don't just have a Plan A, you've got Plans B and C locked and loaded.
  • Creativity is your middle name, and you thrive on solving puzzles and cracking codes.
  • You've got event planning down to an art, from brainstorming to the big day.
  • Juggling multiple tasks? Piece of cake. You're a pro at keeping all the balls in the air while making it look easy.
  • You bring energy and enthusiasm to every room you enter, and your personality is inspiring and motivating to those around you.
  • You're able to build strong connections with employees and third parties with ease.

More About Mysa

Since entering the North American market in 2018, our thoughtfully-designed-in-Canada smart thermostats for electric heating or cooling have been warmly welcomed into customers' homes and hearts, garnering thousands of 5-star reviews.

Recognized as a leading employer in the booming Canadian tech sector, we were named the 2022 Tech Company of the Year by Tech NL, and one of Atlantic Canada's Top Employers in 2023.

By creating innovative smart home tech to help our now-global customer base use their home and business energy more efficiently, we're living our mission to fight climate change and build our electric future.

Why Join Our Team?

Simply put, it's all about you. We recognize and respect you as an expert in your field, and support you as you grow and thrive in your role. At Mysa, we're proud to provide perks like:

- Flexible paid vacation

- Flexible environment & hours

- Competitive salary structure

- Annual salary increases

- Employee Stock Option Plan

- Comprehensive Group Health Plan

- Employer-matched RRSPs

- Maternity & Parental Leave Top-Up Program

- Training & Development Allowance Program

- Health & Wellness Allowance Program

- Smart Home Tech Credit …and more

Mysa is an equal opportunity employer committed to promoting diversity and inclusion across race, gender, sexual orientation, religion, ethnicity, national origin, and all things that make us different and wonderful. Your application to this posting is deemed consent to the collection, use, and necessary disclosure of personal information to facilitate our recruitment process. We respect the confidentiality and privacy of all of our applicants.

Interested in this role, but unsure if your "on-paper" qualifications match? Apply anyway - we're always looking for team members who break the mold.

Thanks for considering Mysa as your future work home. We're excited to get to know you.

  • Office & Culture Coordinator

    1 week ago

    St. John's, Newfoundland and Labrador, Canada Mysa Full time

    Hello. Is it YOU we're looking for? Cozy greetings from the Mysa team We're a company founded on people-first culture, fueled by our mission to lead the global shift toward electrification. Through the creation of life-simplifying smart HVAC controls for homes and businesses, we're helping our customers save energy, money, and the planet we share.We're...

  • People & Culture Coordinator

    3 weeks ago

    St. John's, Canada Paladin Security Full time

    People & Culture Coordinator **POSITION TITLE**:People & Culture Coordinator (HR) **DEPARTMENT**:People & Culture (HR) **REPORTS TO**:People & Culture Manager **DATE**:ASAP This key HR related position of People & Culture Coordinator oversees the recruitment and selection, development, and retention of security personnel. This position will have exposure...

  • Office Coordinator

    2 weeks ago

    St. John's, Newfoundland and Labrador, Canada Kento Windows & Doors Full time

    Education: Expérience:Education: Secondary (high) school graduation certificateTasks: Implement new administrative procedures Review and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are met Carry out administrative activities of establishment Coordinate and plan for office services such as...

  • Office Branch Coordinator

    2 weeks ago

    St. John's, Newfoundland and Labrador, Canada Integrated Staffing Limited Full time

    We Recruit. It's that simple. Every day we meet with candidates to find the best local talent in the market. Through an understanding of our clients business, we turn today's talent into tomorrow's success.Our client is currently seeking a Branch Coordinator to work with our client in Saint John, NB.THE ROLE:Oversee all office administration tasks Answer...

  • Housing Cultural Support Worker

    2 weeks ago

    St. John's, Canada First Light NL Full time

    **Job Description - Housing Cultural Support Worker** **Position**: Housing Cultural Support Worker **Reporting to**: Coordinator of Indigenous Housing and Inclusion **Location**: First Light Friendship Centre **Summary** As a member of the Indigenous Housing Team, Housing Cultural Support workers work with individuals and families at-risk of, or...

  • Office Coordinator

    3 weeks ago

    St. John's, Canada Kento Windows & Doors Full time

    Education: - Expérience: **Education**: - Secondary (high) school graduation certificate **Tasks**: - Implement new administrative procedures - Review and evaluate new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan...

  • office coordinator

    4 weeks ago

    St. John's, Canada Kento Windows & Doors Full time

    Education: Secondary (high) school graduation certificateExperience: 1 year to less than 2 yearsTasksImplement new administrative procedures Review and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentCo-ordinate and plan for office...

  • office coordinator

    1 month ago

    St. John's, Canada Kento Windows & Doors Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksImplement new administrative procedures Review and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentCo-ordinate and plan for office services such as...

  • Office Coordinator

    3 weeks ago

    St. John's, Canada Quin-Sea Fisheries Ltd. Full time

    Quin-Sea Fisheries, a division of Royal Greenland is a leading fish processing company based in Newfoundland and Labrador that has provided quality North Atlantic Seafood to markets around the globe for over 35 years. Quin-Sea operates six seafood-processing facilities in the province with a wide array of local species. While this is a receptionist / front...

  • Special Events Coordinator

    3 months ago

    St. John's, Canada Opera on the Avalon Full time

    **About Opera on the Avalon**: Opera on the Avalon is a dynamic and innovative arts organization based in St John's, Newfoundland, known for its breathtaking landscapes and rich cultural heritage. We are dedicated to the celebration of the performing arts, with a particular focus on opera and musical theatre and its power to captivate, inspire, and unite...

  • Safety Coordinator

    1 month ago

    St. John's, Newfoundland and Labrador, Canada Meridia Recruitment Solutions Full time

    Safety CoordinatorSaint John, NBAM- 17921Meridia Recruitment Solutions has partnered with Sancton Group Inc. to recruit a Safety Coordinator to join their team in Saint John, New Brunswick.A family business since 1910, Sancton Group Inc. is one of Atlantic Canada's leading suppliers of scaffolding access solutions, road-building equipment, and blasting and...

  • Events Coordinator

    1 month ago

    St. John's, Newfoundland and Labrador, Canada Irving Oil Full time

    As an Events Coordinator you will be responsible for assisting with the planning and execution of various company events and branding programs within the Brand Organization. Your goal will be to provide logistical and administrative support to the Event Planners. This would include coordination of the development and distribution of printed collateral and...

  • Events Coordinator

    3 weeks ago

    St. John's, Newfoundland and Labrador, Canada Irving Oil Ltd. Full time

    Events Coordinator (Hybrid) page is loaded Events Coordinator (Hybrid) Apply locations Saint John time type Full time posted on Posted Yesterday job requisition id R124354 As an Events Coordinator you will be responsible for assisting with the planning and execution of various company events and branding programs within the Brand Organization. Your goal...

  • Recovery Coordinator

    6 days ago

    St. John's, Newfoundland and Labrador, Canada Irving Oil Full time

    As a Recovery Coordinator your role will be to work with both internal and external stakeholders to support the coordination and execution of initiatives in Order to Cash to maximize the recovery of funds on delinquent customer accounts across multiple business lines. This activity would be best executed via thorough documentation, follow ups and adherence...

  • Human Resources Coordinator

    2 weeks ago

    St. John's, Newfoundland and Labrador, Canada VIVA Therapeutic Services Full time

    We are currently seeking a Human Resource Coordinator to join our team in Saint John, NB.VIVA Therapeutic Services (VIVA), formerly Autism Intervention Services, was founded by Danielle Pelletier in 2005, to provide preschool aged children with autism spectrum disorder and their families with high quality, evidence-based services. At VIVA, our programs are...

  • Coordinator, Office

    4 weeks ago

    St. Marys, Canada Saputo Inc. Full time

    At Saputo, our best comes from our people. We’re a talented and caring team with a longstanding history of excellence. Since our first days delivering cheese on a bicycle, we’ve grown into a leading global dairy processor by staying true to the culture that defines us. Each of our employees is committed to uphold our tradition of care, quality, and...

  • IT Project Coordinator

    1 month ago

    St. John's, Newfoundland and Labrador, Canada Irving Oil Full time

    As a Project Coordinator, your role will be an integral part of our IT Project Services team supporting the IT Program Manager(s) and Business Management. You will oversee administrative tasks, communicate with the project teams, collect the status of project tasks, provide teams with required information and maintain project documentation. This will be 10...

  • Talent Acquisition Coordinator

    3 weeks ago

    St. John's, Newfoundland and Labrador, Canada Irving Oil Full time

    Job Description:Job information Talent Acquisition Coordinator from the Company Irving Oil, this latest Talent Acquisition Coordinator job vacancy is located in the city Hybrid remote in Saint John, NB located in the country Canada . This latest job opening is open to job seekers who have the latest education / graduate Bachelor Degree . Job Vacancies in...

  • Rail Billing Coordinator

    2 hours ago

    St. John's, Newfoundland and Labrador, Canada Irving Oil Full time

    As a Rail Billing Coordinator you will provide 24 hour, 365 day rotational shift coverage for efficient and accurate creation and audit of Transportation of Dangerous Goods (TDG). This is a 12-month term opportunity where you will provide critical shipping documents as well as critical support to Rail fleet coordination and Marine Shipping movements. The...

  • Security Officer

    2 weeks ago

    St. John's, Newfoundland and Labrador, Canada Irving Oil Ltd. Full time

    We are looking for Security Officers to join our team. If you enjoy working in different physical locations, thrive being part of a team, and have a strong security and safety mindset, this could be a great opportunity for you. Our team of Security Officers are the face and voice of Irving Oil in the Saint John area and are the primary contact for all...