Senior Administrative Assistant

2 days ago

MontrÃal, Canada Intact Full time

Who needs insurance? Everybody. That keeps us busy. Very busy. At the Intact Lab, we use machine learning, data science, software engineering, AI, agility, UX and design thinking to transform the customer experience for millions of Canadians.  

Join our team and get ready to explore, take risks, make mistakes, and learn all day, every day. Weâll support your goals with tools, opportunities, and flexibility. Itâs our employee promise. 

Our hybrid work model provides the balance between working from home and enjoying meaningful in-person interactions.

Ready to make your mark?

About the role

Weâre looking for a Senior Administrative Assistant to join our growing team

What youâll do here:

  • Perform a variety of administrative duties requiring a good working knowledge of standard methods and established procedures.

  • Assist with onboarding and off boarding tasks pertaining to department employees.

  • Assist with compiling and submitting department expense reports.

  • Handling office tasks, such as filing, setting up for meetings, and reordering supplies.

  • Providing real-time scheduling support by booking appointments, travel arrangements and preventing conflicts in schedules.

  • Compose and type routine correspondence.

  • Assist with additional department committee tasks and requests.

  • Assist the Employee Experience Advisor with employee engagement initiatives and strategies.


What you bring to the table:

  • At least 5 years of experience.

  • Intermediate to advanced knowledge of Microsoft applications including (Teams, Outlook, Excel, and SharePoint administration)

  • Prior experience with event planning and event coordination (asset)

  • Experience with Canva (asset)

  • For candidates located in Quebec, bilingualism is required considering the necessity to interact on a regular basis with English-speaking colleagues across the country.

  • No Canadian work experience required however must be eligible to work in Canada.

#LI-Hybrid

What we offer

Working here means you'll be empowered to be and do your best every day. Here is some of what you can expect as a permanent member of our team:

  • A financial rewards program that recognizes your success

  • An industry leading Employee Share Purchase Plan; we match 50% of net shares purchased

  • An extensive flex pension and benefits package, with access to virtual healthcare

  • Flexible work arrangements

  • Possibility to purchase up to 5 extra days off per year

  • An annual wellness account that promotes an active and healthy lifestyle

  • Access to tools and resources to support physical and mental health, embracing change and connecting with colleagues

  • A dynamic workplace learning ecosystem complete with learning journeys, interactive online content, and inspiring programs

  • Inclusive employee-led networks to educate, inspire, amplify voices, build relationships and provide development opportunities

  • Inspiring leaders and colleagues who will lift you up and help you grow

  • A Community Impact program, because what you care about is a part of what makes you different. And how you contribute to your community should be just as unique

We are an equal opportunity employer

At Intact, we value diversity and strive to create an inclusive, accessible workplace where all individuals feel valued, respected, and heard.

If we can provide a specific adjustment to make the recruitment process more accessible for you, please let us know when we reach out about a job opportunity. Weâll work with you to meet your needs.

Click here to review other important information about the hiring process, including background checks, internal candidates, and eligibility to work in Canada.
 

If you are an employee of Intact or belairdirect, please apply for this role on Contact People.

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