Payroll & Benefits Administrator

1 month ago

Toronto, Canada Overactive Media Group Full time

Reporting to the Sr. Manager, People & Culture and based in Toronto, Canada, the Payroll & Benefits Administrator will be responsible for managing and administering payroll processes, employee benefits programs, and ensuring compliance with relevant regulations and policies. The ideal candidate will have a strong background in payroll administration, excellent organizational skills and a commitment to providing exceptional service to both internal and external stakeholders.

We're looking for:

A Self-Starter – The successful candidate will work closely with our Sr. Manager, People and Culture and the broader business operations team but will also be expected to work autonomously to manage their own projects and time appropriately to meet the fast-paced demands of the business.

A Team Player – Someone who is ready to hit the ground running with a talented and experienced team of professionals, demonstrating a readiness to contribute immediately and adeptly receive and implement constructive feedback.

OverActive Media is a Hybrid Workplace, requiring three days in-office each week.

Requirements

CORE RESPONSIBILITIES

Payroll Administration

  • Process semi-monthly/monthly payroll for all employees globally, ensuring accuracy and timeliness.
  • Maintain payroll records, including timesheets, attendance and leave balances.
  • Manage and process deductions, bonuses and other payroll adjustments.
  • Ensure compliance with federal, provincial and local payroll regulations.
  • Prepare and distribute payroll reports to management, as required.

Benefits Administration

  • Administer employee benefits programs, including health insurance, retirement plans, and other benefits.
  • Enroll new employees in benefits programs and provide information on plan options.
  • Process benefit changes, terminations, and claims.
  • Coordinate with benefits providers and resolve any issues or discrepancies.
  • Conduct benefits orientation sessions for new hires.

Compliance & Reporting

  • Ensure compliance with all relevant laws and regulations related to payroll and benefits.
  • Prepare and file required payroll tax reports and documentation.
  • Assist with audits and provide necessary documentation.
  • Maintain confidentiality of employee records and sensitive information.

Employee Support

  • Serve as the primary point of contact for employee payroll, benefits and HRIS-related inquiries.
  • Provide exceptional customer service and resolve employee issues promptly.
  • Educate employees on payroll and benefits policies and procedures.
  • Conduct training sessions and provide resources to help employees understand their benefits, as required.

QUALIFICATIONS AND CRITICAL SKILLS

Education and Experience

  • Bachelor's degree in Accounting, Human Resources, or a related field preferred.
  • Minimum of 3 years of experience in payroll and benefits administration.
  • Payroll Compliance Practitioner (PCP) or similar certification considered an asset.

Skills and Abilities

  • Proficiency with payroll software (e.g., ADP, Paychex) and Microsoft Office Suite.
  • Strong knowledge of payroll laws and regulations.
  • Excellent organizational and time management skills.
  • Strong attention to detail and accuracy.
  • Ability to handle confidential information with discretion.
  • Exceptional communication and interpersonal skills.

Benefits

WHAT WE OFFER:
  • Competitive salary and benefits package.
  • Opportunities for professional growth and development.
  • A collaborative and innovative work environment.
  • The chance to work with a dynamic and talented team.

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