Project Coordinator

4 weeks ago

Edmonton AB, Canada Gateway Mechanical Services Full time

Friday, April 12, 2024

At Gateway Mechanical, the extraordinary is possible to achieve in the role of Project Coordinator


At Gateway Mechanical, we’re focusedon providing the best possible customer service in safe, effective, and innovative ways.

Founded in 1968, Gateway Mechanical is a privately owned company that has established itself as a leader in the commercial and industrial refrigeration, heating, and air conditioning industry (HVACR). Attending to 40,000+ service calls per year, Gateway is the largest HVAC & Refrigeration service provider in Western Canada. Our model is comprised of local branch teams with fully qualified personnel representing HVAC, refrigeration, plumbing/gas fitting, sheet metal and electrical trades. These teams are supported by centers of excellence including professional engineersand project managers which ensures Gateway’s full technical capability is available for every project and service call.

Working closely with project staff, the Project Coordinator (PC) is responsible for individually managing delivery schedules, completing site paperwork, planning, executing, monitoring, and closing of assigned projects. In addition to this, the PC will also support Project Managers with Project Management responsibilities including the management of costs, schedule, and project status while maintaining excellent relations with team members, subcontractors, consultants, and Gateway’s clients.

Key Responsibilities:

  • Assist in the planning, monitoring performance, and closeout of all assigned projects;
  • Assist in delivering project completions on time and within budget;
  • Work with project managers to ensure all contract conditions (invoicing, reporting, change management, etc.) are applied and fulfilled for the life of the project ;
  • Perform Document Control specific to project drawings, shop drawings, RFIs, Change Orders, etc. inclusive of the applicable tracking sheets;
  • Monitor and report the financial progress of the project, project invoicing, monitoring of payments, forecasting of revenue;
  • Help organize site activities and monitor in coordination with the field staff;
  • Provide support to Project Managers with Project Management responsibilities on medium to large projects
  • Perform/assist monthly site safety inspections;
  • Perform weekly management of project department documents such as the Project One-Line Summary, O & M Manual Tracking Sheet, and ensure they are accurate and up-to-date;
  • Other project support duties as required;
  • Issue, distribute, and track of Purchase Orders ;
  • Process reports in Sam Pro such as Job Cost Detail and Committed Cost reports as requested;
  • Compilation of turnover binders and operation and maintenance manuals ;
  • Coordinate and assist in the Pre-Access Security Requirements for applicable projects.

• Ongoing or completion of a Post Secondary Education in the construction of project management field;

• 0-3 years’ experience coordinating construction projects;

• Demonstrated Intermediate to Advanced level of Microsoft Office products;

• Experience managing customer expectations with the ability to strategize and implement problem-solving skills in various time-sensitive situations while managing budgetary constraints;

• Able to read financial reports, such as Cost, WIP, & A/R reports. Ability to spot discrepancies, and compare financial reporting;

• Must have a construction background and/or knowledge of construction terminology.

Perks of Working at Gateway Mechanical:

  • Extended health care benefits
  • RRSP matching
  • Life insurance
  • Health Care Spending Account
  • Employee assistance program
  • Great team environment

The Future is Bright. Come Grow with Us

  • 14605 118 Ave NW, Edmonton, AB T5L 2M7, Canada
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