Administrative Coordinator- Fulltime

3 weeks ago

Burlington ON, Canada Equiton Inc Full time

About the Role We’re looking for an energetic, professional, and highly organized team member to be the face of Equiton at our Burlington Head Office. As part of our People & Culture team, you’ll play a key role in shaping the first impression of our organization — welcoming guests, supporting our corporate teams, and helping our office run smoothly every day.
This is an on-site position 5 days/week 8 am – 4 pm.

Reception & Office Coordination
Be the welcoming face of Equiton — greet visitors, manage the front reception area, and ensure every guest experience reflects our culture of professionalism and care.
Answer and direct incoming calls via the main switchboard.
Maintain inventory of office supplies, kitchen items, and equipment.
Reconcile courier and supply invoices, create purchase orders, and coordinate general office cleaning and maintenance.
Keep our kitchens, meeting rooms, and common areas looking their best and fully stocked.

Administrative & Team Support
Handle office-related inquiries and resolve issues efficiently.
Coordinate travel, catering, and event logistics for various departments.
Support company-wide events and social initiatives that make Equiton a great place to work.
Provide general administrative support to multiple departments as needed.
Minimum 5 years of experience in reception, office coordination, or administrative support (experience in a financial or professional office setting is a plus).
Proficiency with MS Office Suite (Word, Excel, Outlook, PowerPoint).
A team player mindset — always ready to jump in, help out, and make things better.
These are not tests of intelligence or experience, they simply help us understand how you work best.
#Founded in 2015, Equiton is one of Canada’s fastest-growing private equity firms, helping Canadians build wealth through high-quality real estate investments. Our mission is to make private real estate accessible to more Canadians, and our team is the driving force behind our success.


Our Commitment to Diversity, Equity & Inclusion
We’re an equal opportunity employer committed to building a diverse, inclusive, and accessible workplace where everyone feels valued and supported. We’re happy to help.
Please note that at present, legal eligibility to work in Canada is a prerequisite for this role.

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