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Senior Administrative Assistant
4 months ago
Faculty Administrative Assistant - Administrative Assistant 2 (AESES)New Budget-Funded Continuing Full-Time35.00 hours/week Monday to Friday 8:30 am - 4:30 pmSalary Range: $28.93 per hour ($51,560.60 per annum)Proposed Start Date: July 2, 2024Trial/Probation Period: 840.The Faculty Administrative Assistant assumes comprehensive lead administrative duties within various academic units in the Faculty, offering coverage and assistance during times of transition. Responsibilities will include overseeing current departmental support personnel and working with Department Heads and Coordinators to lead the administrative portfolio in addressing department needs. This position is responsible for providing daily guidance, interpretation, and enforcement of department, Faculty, and University policies and collective agreements for students and department staff.This position assesses the priority level of issues presented to the general office and responds to inquiries from Faculty, support staff, students, and the public regarding policies and procedures within the Faculty of Arts. Under the direction of the Supervisor, Administrative Services, the position will support the faculty administrative team with mentorship and support staff training by nurturing positive and collaborative work relationships. The Faculty Administrative Assistant will participate in project work to support the Faculty in administrative workflows and support the Dean's Office with annual workflow pressures such as year-end tasks, admissions, awards, and events within the Faculty.
MINIMUM FORMAL EDUCATION/TRAINING:- An undergraduate degree in a related discipline is required.EXPERIENCE:- A minimum of 2 years of directly related senior administrative experience, including supervision in an academic department or program, is required.- Thorough working knowledge of the university and its academic programs, collective agreements, policies, and procedures is required.- Experience with academic program budget creation and maintenance.- Knowledge of regulations, policies & procedures is required to support an undergraduate and graduate academic program.- Knowledge of the administration of grants is an asset.- Ability to leverage technology to streamline administrative processes is preferred.- Knowledge and experience with university systems that support an academic program is required.- Advanced proficiency in utilizing Microsoft Office is required.- The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promotingopportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups whohave been excluded from full participation at the University and the larger community including Indigenous Peoples,women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+(Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).
