Executive Administrative Assistant Needed Immediately
2 weeks ago
Our client is a high growth organization in the renewable energy sector, headquartered in Waterloo, Ontario. They design and deliver large scale clean energy projects across North America. The environment is professional, collaborative and fast paced, with a strong focus on practical problem solving and continuous improvement. You will support a small group of senior executives and play a key role in how they plan, communicate and deliver on their priorities. This is a hands on role that combines classic Executive Assistant responsibilities with a strong focus on improving processes and ways of working. You will be the person who keeps calendars under control, meetings on track and information flowing clearly, while also looking for better ways to organise work and reduce friction for the executives you support. Owning and managing complex calendars for multiple senior leaders, including internal and external meetings across time zones Coordinating virtual and in person meetings and ensuring the right people, information and logistics are in place Arranging travel itineraries, accommodation and ground transport in line with executive preferences Supporting inbox and priority management where needed by flagging key items and helping to keep actions moving Drafting, proofreading and formatting documents, presentations and correspondence so that everything is clear, accurate and professional Turning raw inputs such as emails, notes and spreadsheets into polished presentations and meeting materials Preparing agendas, compiling pre read material and tracking follow up actions from key meetings Helping to design and maintain effective ways of working for the executives you support, including meeting rhythms and communication flows Supporting the planning and delivery of leadership meetings, customer visits and internal or external events Several years of experience in an Executive Assistant or senior administrative role supporting one or more senior leaders A strong track record managing complex calendars, travel and competing priorities. Confident use of Microsoft 365 tools, particularly Outlook, PowerPoint and Excel, and experience working in a digital, Teams based environment Someone highly organised, detail focused and dependable so that leaders trust that things are under control A calm and steady presence under pressure who can juggle shifting demands without losing composure or professionalism 15 days of paid vacation to start ✈️ ~Parental leave top up #128118; ~ Comprehensive group health benefits plan⚕️ ~ A collaborative, professional culture in a growing renewable energy business where practical problem solving and continuous improvement are valued#128293;
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Waterloo, Canada Bond Global Full timeOur client is a high growth organization in the renewable energy sector, headquartered in Waterloo, Ontario. They design and deliver large scale clean energy projects across North America. The environment is professional, collaborative and fast paced, with a strong focus on practical problem solving and continuous improvement. You will support a small group...
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Mississauga, ON, Canada Options Consulting Solutions Full timeEXECUTIVE ASSISTANT TEMPORARY (12M) MISSISSAUGA, ON/HYBRID (BY PEARSON AIRPORT) Competitive pay rate ($38 - $41.50 per hour) Hybrid work environment (Tuesdays in office plus 2 other days onsite required) Flexible work arrangements, based on role requirements The Executive Assistant provides high-level administrative and operational support to three...
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Toronto, ON, Canada JET365 Full timePrivate aviation brokerage specializing in On-demand Charter, Jet Card Solutions for members and Corporations, Management, Consulting on buying and selling aircrafts. This is a full-time remote role for an Executive Assistant. The Executive Assistant will handle executive administrative tasks, manage expense reports, provide executive support, and ensure...
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Toronto, ON, Canada JET365 Full timePrivate aviation brokerage specializing in On-demand Charter, Jet Card Solutions for members and Corporations, Management, Consulting on buying and selling aircrafts. This is a full-time remote role for an Executive Assistant. The Executive Assistant will handle executive administrative tasks, manage expense reports, provide executive support, and ensure...
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Toronto, ON, Canada JET365 Full timePrivate aviation brokerage specializing in On-demand Charter, Jet Card Solutions for members and Corporations, Management, Consulting on buying and selling aircrafts. This is a full-time remote role for an Executive Assistant. The Executive Assistant will handle executive administrative tasks, manage expense reports, provide executive support, and ensure...
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Toronto, ON, Canada Govan Brown & Associates Full timeWHO WE ARE Govan Brown is a national construction firm headquartered in Toronto. Our expertise is in commercial interiors and core & shell construction. Since 1994, we’ve demonstrated excellence through our commitment to exceptional service, quality work and innovation. We provide an environment that engages our people, encourages strong work ethics,...
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Pickering, ON, Canada Adecco Full time €60,000 - €65,000Our client in Oshawa, ON is looking for an Executive Administrative Assistant for a 12 month contract to support the leadership team by managing a variety of administrative tasks with a high level of confidentiality and organization. The role requires excellent communication, organizational, and time management skills, as well as proficiency in office...
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Pickering, ON, Canada Adecco Full time €60,000 - €65,000Our client in Oshawa, ON is looking for an Executive Administrative Assistant for a 12 month contract to support the leadership team by managing a variety of administrative tasks with a high level of confidentiality and organization. The role requires excellent communication, organizational, and time management skills, as well as proficiency in office...
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Scarborough, ON, Canada Noramtec Consultants Inc. Full time €80,000 - €90,000Executive Assistant – Scarborough, ON &##128188; Our client, a well-established company in a sector closely connected to construction and industrial services—is seeking an experienced and highly organized Executive Assistant to provide direct support to senior leadership. Provide comprehensive administrative and executive support with proactive planning...
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Scarborough, ON, Canada Noramtec Consultants Inc. Full time €80,000 - €90,000Executive Assistant – Scarborough, ON &##128188; Our client, a well-established company in a sector closely connected to construction and industrial services—is seeking an experienced and highly organized Executive Assistant to provide direct support to senior leadership. Provide comprehensive administrative and executive support with proactive planning...
