Executive Assistant

3 weeks ago

Montréal QC, Canada The Maples Group (Financial Services) Full time
Executive Assistant / Adjoint(e) de direction

Poste : Adjoint(e) de direction

Emplacement : Montréal

Le Groupe Maples est un leader mondial des services financiers auquel font confiance de nombreux gestionnaires de fonds de couverture, sociétés de capital-investissement et entreprises internationales parmi les plus importants au monde.

Nos équipes financières et juridiques, qui travaillent côte à côte, fournissent constamment des services primés à une clientèle mondiale, offrant ainsi des possibilités d’apprentissage et de carrière inégalées à nos 2 500 collègues dans le monde.

Milieu de travail

Nous sommes déterminés à exceller et la collaboration est la clé de notre réussite constante. Nous pouvons aller plus loin pour nos clients parce que nous allons aussi plus loin les uns pour les autres. Notre culture inclusive crée un environnement où les gens peuvent être eux-mêmes au travail, tout en donnant le meilleur d’eux-mêmes. Quel que soit votre lieu de travail au sein du Groupe Maples , vous ferez partie d’une équipe mondiale.

Nous recherchons un(e) adjoint(e) de direction accompli(e) chargé(e) de soutenir le responsable mondial assistant des services aux fonds de Montréal, le responsable mondial des services aux fonds et le responsable régional des Amériques.

Constamment reconnu comme l’un des meilleurs employeurs de Montréal, le Groupe Maples a établi ses activités dans le centre-ville en 2009. Notre bureau de Montréal illustre bien la richesse culturelle et l’esprit d’entreprise de notre organisation, avec plus de 300 collègues de 50 pays qui collaborent pour offrir les meilleures solutions à des clients du monde entier. En tant que membre de notre équipe de Montréal, vous devrez :

  • L’adjoint(e) de direction est chargé(e) de traiter les questions logistiques et administratives pour nos cadres supérieurs, et les représente dans les communications avec les parties internes et externes, si nécessaire.
  • Ces questions sont souvent très sensibles et confidentielles : un degré élevé de professionnalisme, une attention aux détails, un jugement commercial mûr et une discrétion professionnelle extrême sont extrêmement importants.
  • Ce poste est très visible au sein et en dehors de notre bureau, et l’adjoint(e) de direction doit promouvoir la culture de l’entreprise et se comporter d’une manière qui soit cohérente avec les valeurs de notre entreprise et de ses dirigeants.
  • Assister aux réunions et aux appels internationaux et en rédiger les comptes rendus.
  • Rédiger des communications écrites ou des présentations à l'échelle du bureau ou de l'entreprise pour le compte des cadres.
  • Planifier et programmer les réunions, et gérer les calendriers des cadres.
  • Actualiser des feuilles de calcul et des bases de données complexes.
  • Préparer des rapports périodiques et ponctuels en collaboration avec d'autres fonctions de l'entreprise (par exemple, finances, ressources humaines, marketing).
  • Communiquer avec les autres responsables d'unités commerciales au nom des cadres.
  • Gérer les contrats, les dépenses et autres approbations au nom des cadres conformément aux politiques et procédures.
  • Préparer des espaces de réunion virtuels et physiques pour les réunions internes et externes importantes.
  • Planifier et soutenir les déplacements des cadres.
  • Assister les équipes de développement des affaires si nécessaire.
  • Aider à la formation et à l'intégration de certains nouveaux employés de haut niveau.
  • Coordonner des projets et des événements particuliers (par exemple, planifier des événements sociaux importants, soutenir des séances animées, organiser des activités pour les clients).
  • L’adjoint(e) de direction doit être très organisé(e), disponible et capable de répondre rapidement à des situations et des besoins critiques, qui peuvent se présenter en dehors des heures de bureau habituelles.
  • Il s'agit d'un poste exigeant qui nécessite l'exécution constante d'un volume de travail élevé avec précision et rapidité.
  • La capacité à résister à la pression de situations intenses et d’un environnement dynamique est essentielle.

Votre contribution

En plus d’une autonomie et de normes en matière d’éthique incontestablement élevées, le candidat idéal possédera les caractéristiques suivantes :

  • Diplômé(e) universitaire ayant une excellente formation universitaire et disposant d’environ cinq (5) ans d'expérience pertinente en tant qu'adjoint(e) de direction ou en administration.
  • Ce poste offrira au candidat retenu une formidable occasion de se familiariser avec les rouages les plus complexes d'une entreprise mondiale de services financiers au plus haut niveau.

Clause de non-responsabilité : Tous les renseignements personnels recueillis au cours du processus de candidature seront utilisés uniquement aux fins de recrutement. Veuillez consulter notre avis sur la protection de la vie privée des demandeurs d’emploi à l’adresse maples.com/ privacy (en anglais seulement) pour en savoir plus sur la manière dont nous gérons leurs renseignements personnels.

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