Executive Assistant Toronto

4 weeks ago

Montréal QC, Canada Borealis AI Full time

We’re looking for an enthusiastic candidate to fill a full-time role as Executive Assistant to the Senior Vice President, Data & AI. This role is responsible for providing exceptional administrative assistance and organizational coordination to the SVP. This is an exciting opportunity to join an ambitious team, and we are looking for someone who takes initiative, can work independently, and is eager to provide exceptional support.

Your responsibilities include:
  • Serving as the key point-of-contact for the Executive that you will be supporting;
  • Managing and maintaining calendars, coordinate meetings, and travel arrangements for the Executive;
  • Coordinating meeting agendas with necessary stakeholders and prepare pre-meeting notes or presentation materials;
  • Providing white-glove support during meetings/events by ensuring all logistical requirements are met, taking meeting minutes, and independently following-up on action items;
  • Coordinating all aspects of travel and accomodations for the Executive;
  • Processing expense reports, maintain vacation schedule, and keep records updated in Outlook & Workday;
  • Working closely and professionally with other Executive Assistants in the organization to effectively plan meetings, events, and manage calendar series.
You're our ideal candidate if you have:
  • 5+ years’ experience of Executive Administration, providingsupport tosenior level management or relevant experience;
  • Strong interpersonal and diplomacy skills, comfortable dealing with individuals across all levels of the organization;
  • Ability to thrive in a collaborative environment with a strong capability to prioritize activities;
  • Ability to work in a fast-paced environment, adapt to change and navigate continuously shifting requirements;
  • Ability to work efficiently and accurately with minimal supervision;
  • Highly proficient in Microsoft Word, Power Point, Excel, Outlook. Ability to create and edit documents, PowerPoint slide decks as per guidance provided;
  • Strong organizational skills including ability to organize, plan and schedule activities and strong calendar management/scheduling skills.
What's in it for you?
  • Be part of a dynamic & flexible working environment;
  • Become part of a team that thinks progressively and works collaboratively. We care about seeing each other reach full potential;
  • Be part of a dynamic & flexible working environment;
  • Leaders who support your development through coaching and managing opportunities;
  • Ability to make a difference and lasting impact from a local-to-global scale.
About Borealis AI

Borealis AI, a RBC Institute for Research, is a curiosity-driven research centre dedicated to achieving state-of-the-art in machine learning. Established in 2016, and with labs in Toronto, Montreal, Waterloo and Vancouver, we support academic collaborations and partner with world-class research centres in artificial intelligence. With a focus on ethical AI that will help communities thrive, our machine learning scientists perform fundamental and applied research in areas such as reinforcement learning, natural language processing, deep learning, and unsupervised learning to solve ground-breaking problems in diverse fields.

Inclusion and Equal Opportunity Employment

RBC is an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veterans status, Aboriginal/Native American status or any other legally-protected factors. Disability-related accommodations during the application process are available upon request.

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