Executive Assistant

4 weeks ago

Toronto ON, Canada Altis Recruitment Full time

Job Description

Our reputable Educational client is currently seeking an experienced Executive Assistant to support the Vice President on a day-to-day basis. This opportunity is a permanent, full-time position.

An ideal candidate will provide a broad range of highly confidential administrative support to all of the VP's matters related to the efficient and effective administrative operation of the Office.

Responsibilities:

  • Provide operational and administrative support to the Vice-President ensuring confidentiality and efficient office functioning
  • Liaise with internal and external stakeholders
  • Manage the VP's calendar, coordinate meetings and events, handle financial management tasks, and assist in human resources and labor relations support
  • Ensure utmost confidentiality regarding all information handled within the office, encompassing sensitive areas such as human resources, labor relations, strategic planning, and business continuity planning.
  • Possess a thorough understanding of internal policies, procedures, and protocols to effectively prioritize events and meetings following established guidelines.
  • Support in creating departmental budget forecasts, estimating costs, and generating analytical reports while ensuring adherence to university policies and procedures.
  • Handle financial transactions such as debit memos, expense reimbursements, and bank deposits, and meticulously review invoices for accuracy before processing payments.
  • Special event coordination, administrative support for committees, correspondence management, and other duties as assigned.

Qualifications Required:

  • Education: Bachelor's degree or equivalent experience.
  • Experience: Minimum of five (5) years supporting senior executives, preferably in the educational industry.
  • Proficiency in office management, financial resources, calendar management, and correspondence drafting.
  • Skills: Proficiency in Microsoft Office Suite, electronic scheduling software, and financial information systems.
  • Strong communication, organizational, problem-solving, and customer service skills. Ability to maintain confidentiality and exercise judgment.
  • Other: Flexibility, adaptability, professionalism, and meticulous attention to detail are essential in a high-pressure environment.

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