Administrative Assistant

3 weeks ago

Montréal QC, Canada DOMREBEL Montréal Full time

DOMREBEL is seeking a dynamic, energetic and detail-oriented Wholesale and Administrative Assistant to join our team. In this role, you will play a vital role in ensuring the wholesale order process is executed in an efficient manner, reacting to the needs of our wholesale partners and acting as a crucial link between the wholesale department and other DOMREBEL functions. You will play an instrumental part in the continued growth of this expanding part of the business, requiring a flexible mindset and a ‘can-do’ attitude.

About DOMREBEL

DOMREBEL is an art and design studio based in Montréal, Canada, since 2003. The company comprises a number of multidisciplinary creative teams that express themselves through visual arts and fashion.

The company's mission is to encourage and promote creativity and self-expression. The name DOMREBEL is an acronym for the Latin words "Dominus Rebellis", which translates to "Master of Rebellion", and a spirit of anti-conformity lives within everything the brand aims to do and represent.

DOMREBEL collections are stocked at retailers in 35 countries, such as Harrods, Selfridges, Neiman Marcus, Saks 5th Avenue, Beymen, Tsum, Samaritaine, Lane Crawford, SKP, Harvey Nichols, The Collective, Rubaiyat and many more.

Responsibilities

  • Maintain clear, professional, and timely day-to-day communication with all our clients.
  • Build and maintain positive relationships with customers, ensuring their needs are met and exceeded.
  • Liaise closely with various internal departments and external stakeholders on collections review, delivery windows, production, and payments to ensure timely receipts and support business potential.
  • Prepare, organize, and maintain necessary paperwork and data entry, ensuring all records are up-to-date and compliant with company policies.
  • Assist in planning, organizing, and coordinating the logistics of shipping.
  • Assist with Paris Fashion Week and preparing relevant materials, organizing showrooms and assisting with appointments.
  • Assist in prioritizing and coordinating tasks to ensure efficient workflow and time management.
  • Keep the office environment organized and well-supplied, managing inventory and ordering supplies as needed.
  • Identify areas for improvement in administrative processes, suggesting and implementing enhancements to increase efficiency.
  • Work closely with the Operations manager on ad-hoc projects.

Qualifications

  • Experience working in a wholesale environment, preferably in fashion with previous logistics and administration experience.
  • Strong organizational, communication and project management skills, a structured approach, and a can-do attitude.
  • Proven ability to manage high-volume workloads efficiently.
  • Keen awareness of the work environment and adaptability to changing needs.
  • Strong numerical/analytical and problem solving skills.
  • Attention to detail and ability to deal with several tasks simultaneously.
  • Service-related focus with the ability to place yourself in the position of the partner and customer to understand their concerns and needs.
  • Experience with systems such as JOOR is a plus.
  • Be proficient in MS Office, particularly Excel.

Please, send a short video introducing yourself, relevant experience and explaining the reason you want to be part of the Domrebel Team.

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