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Administrative Assistants-Temp-Legal

2 months ago

Montréal QC, Canada Castle Hall Full time

COMPANY DESCRIPTION Castle Hall Diligence is a leading specialist in operational, investment risk, ESG and cybersecurity due diligence of alternative and traditional asset managers. With a rapidly growing team of 100, Castle Hall has become the largest, dedicated due diligence organization worldwide, operating from offices in Montréal and Halifax, Canada; Prague, Czech Republic, and Sydney, Australia. Castle Hall’s core competitive advantage is DiligenceHub, our proprietary online diligence platform, which has helped our clients review diligence across more than 6,000 fund entities.


Castle Hall is seeking a detail-oriented and proactive Administrative Assistant to join our team. The ideal candidate will support both the CEO and HR departments across various functions, ensuring smooth and efficient operations within the office. This role involves a variety of tasks including managing schedules, handling communications, and assisting with daily office needs. Provide support to the CEO across a full range of administrative functions.
Maximize the CEO’s time by proactively identifying and taking accountability for all administrative matters.
Perform other administrative tasks as needed to support the CEO.

Assist with the preparation of HR reports and data entry.
Perform other administrative tasks as needed to support the HR department.

Office Management:

Maintain a well-organized and tidy office environment, including managing office supplies and equipment.
Handle phone calls, emails, and other correspondence professionally and promptly.
Bachelor’s degree or equivalent.
Bilingualism (French and English).
Proficiency in Microsoft Office Suite.
Benefits plan including healthcare, healthcare spending account and dental coverage.
Online wellness portal free to all employees (including fitness, nutrition, meditation and much more).
We celebrate diversity and are committed to creating an inclusive environment for all employees.