Facilities Coordinator

2 weeks ago

Kelowna BC, Canada First West Credit Union Full time

We are currently seeking a Facilities Coordinator to join our team.

The Facilities Coordinator supports the Facilities department and is responsible for coordinating, organizing, and documenting facilities services activities and initiatives, including branch and regional office maintenance and non-capital projects. Reporting to the Facilities, Operations Manager and working closely with branch leadership, member support, and Facilities Technicians to assign workorders and balance workloads, as well as coordinate repairs, maintenance schedules, alterations, inspections, and facilities related third-party contractors. This role is responsible for implementing a variety of programs and building services including WorkSafe BC and BC Building Code compliance, property maintenance, physical security, equipment installations, fleet vehicle co-ordination, and other related services.

Here’s what would be included as a part of your typical day

  1. Communication: Acts as day-to-day point of contact for branch and regional office teams for all Facilities related issues. Arranges responses to all service calls and work order requests for the region to ensure timely resolution of requests. Maintains close coordination and open communication with other departments/functions to ensure resolution of problems, issues, and challenges. Builds good working relationships within all departments to understand needs and expectations.
  2. Repair and Maintenance: Arranges for regular maintenance and operations of building systems and equipment including mechanical, electrical, and plumbing. With the support of the Operations Manager, troubleshoots maintenance issues, obtains quotes, and arranges for service. Provides work progress updates and follow up. Coordinates the maintenance of company-wide vehicle fleet and parking space allocation. Checks rooms and furniture to identify needs for repairs or renovations and coordinates office moves. Coordinate, and/or perform monthly or periodic inspections of properties and buildings.
  3. Security and Incidents: Responsible for the physical security of all facilities in the region including alarms, cameras, guards, card access system, keys, locks, and other related equipment. Ensures fire code compliance through inspection and maintenance of fire safety systems. Coordinates security contractors, locksmiths, and assists with Health and Safety initiatives to ensure compliance. Coordinates incident response and communication, key management, and documentation.
  4. Contract Management: Manages and monitors the performance of third-party contractors including landscaping, waste, janitorial, and other service providers. Implements and follows procurement and privacy policies. Coordinates use of outside services and contractors, as required. 
  5. Administration Record Keeping: Maintains records of inspections and maintenance. Maintains and implements the company’s document management system for facilities-related documents, such as work procedures and guidelines. Orders and restocks supplies for administration offices’ kitchens and washrooms. Coordinates facility permits and environmental regulations.

Required Skills, Experience & Qualifications

  • Minimum of 2 years of post secondary business-related courses or an equivalent combination of education and experience required
  • 3-5 years of experience in a financial institution or facilities-related field
  • Knowledge of project management and contractor management required
  • Ability to work independently
  • Demonstrated ability to plan, organize, establish priorities, and meet deadlines
  • Projects a professional image, positive attitude, and team approach when dealing with others
  • Takes responsibility for self-development and continuous learning to achieve required knowledge for the job
  • Demonstrated oral and written communication skills
  • Demonstrated problem solving skills
  • Displays an understanding of risk and risk ownership by being able to demonstrate adherence to policies and procedures.
#J-18808-Ljbffr

  • Facilities Coordinator

    2 weeks ago

    Kelowna, Canada First West Credit Union Full time

    We are currently seeking a Facilities Coordinator to join our team. The Facilities Coordinator supports the Facilities department and is responsible for coordinating, organizing, and documenting facilities services activities and initiatives, including branch and regional office maintenance and non-capital projects. Reporting to the Facilities, Operations...

  • Facilities Coordinator

    2 weeks ago

    Kelowna, Canada First West Credit Union Full time

    We are currently seeking a Facilities Coordinator to join our team. The Facilities Coordinator supports the Facilities department and is responsible for coordinating, organizing, and documenting facilities services activities and initiatives, including branch and regional office maintenance and non-capital projects. Reporting to the Facilities, Operations...

  • Facilities Coordinator

    2 weeks ago

    Kelowna, Canada First West Credit Union Full time

    We are currently seeking a Facilities Coordinator to join our team. The Facilities Coordinator supports the Facilities department and is responsible for coordinating, organizing, and documenting facilities services activities and initiatives, including branch and regional office maintenance and non-capital projects. Reporting to the Facilities, Operations...

  • Facilities Coordinator

    1 week ago

    Kelowna, Canada First West Credit Union Full time

    We are currently seeking a Facilities Coordinator to join our team. The Facilities Coordinator supports the Facilities department and is responsible for coordinating, organizing, and documenting facilities services activities and initiatives, including branch and regional office maintenance and non-capital projects. Reporting to the Facilities, Operations...

  • Assistant Facilities Manager

    2 weeks ago

    Kelowna, BC, Canada CBRE Group, Inc. Full time

    About the Role: As a CBRE Assistant Facilities Manager, you will supervise the team that coordinates with clients, vendors, and contractors to make sure work orders are complete. This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers...

  • Assistant Facilities Manager

    2 weeks ago

    Kelowna, Canada CBRE Group, Inc. Full time

    About the Role: As a CBRE Assistant Facilities Manager, you will supervise the team that coordinates with clients, vendors, and contractors to make sure work orders are complete. This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers...

  • Assistant Facilities Manager

    2 weeks ago

    Kelowna, Canada CBRE Group, Inc. Full time

    About the Role: As a CBRE Assistant Facilities Manager, you will supervise the team that coordinates with clients, vendors, and contractors to make sure work orders are complete. This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers...

  • Assistant Facilities Manager

    2 weeks ago

    Kelowna, Canada CBRE Group, Inc. Full time

    About the Role: As a CBRE Assistant Facilities Manager, you will supervise the team that coordinates with clients, vendors, and contractors to make sure work orders are complete. This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers...

  • Facilities Specialist

    2 weeks ago

    Vancouver, BC, Canada Ricoh Americas Corporation Full time

    Facilities Specialist The Workplace Experience team oversees workplace environments and the related employee experience at the client's office. We aim to deliver and maintain spaces that are vibrant, fresh, branded, and inspiring. The Ricoh team supports the Workplace Experience team in many operational tasks on site. The Facilities Specialist is a...

  • Facilities Specialist

    1 week ago

    Burnaby, BC, Canada Ricoh Full time

    Facilities Specialist The Workplace Experience team oversees workplace environments and the related employee experience at the client's office. We aim to deliver and maintain spaces that are vibrant, fresh, branded, and inspiring. The Ricoh team supports the Workplace Experience team in many operational tasks on site. The Facilities Specialist is a...

  • Facility Planner

    4 weeks ago

    Surrey, BC, Canada Fraser Health Full time

    Salary range The salary range for this position is CAD $44.14 - $63.45 / hour Why Fraser Health? Fraser Health is responsible for the delivery of hospital and community-based health services to over 1.9 million people in 20 diverse communities from Burnaby to Fraser Canyon on the traditional territories of the Coast Salish and Nlaka’pamux Nations. Our...

  • Facilities Manager

    3 weeks ago

    Nanaimo, BC, Canada CBRE Group, Inc. Full time

    JOB SUMMARY The purpose of this position is to manage multiple functions of building operations and maintenance for a facility, campus or portfolio of buildings. ESSENTIAL DUTIES AND RESPONSIBILITIES Develops and maintains positive relationships with clients. Attends client meetings. Coordinates, oversees and/or manages repair and maintenance work...

  • Logistics Coordinator

    1 week ago

    Kelowna, BC, Canada Jealous Fruits Full time

    Logistics - Logistics Coordinator Under the direction of the Logistics Manager, the Logistics Coordinator will ensure seamless shipping of our product around the world during our harvest season. Daily monitoring of order entries in Famous ERP and adding/editing data to those orders to help plan and arrange shipments. # Schedule shipping times and...

  • Safety Coordinator

    3 weeks ago

    Kelowna, BC, Canada Nucor Rebar Fabrication Full time

    April 9, 2024 Nucor Rebar Fabrication is North America’s leading fabricator, installer and distributor of concrete reinforcing steel and related products. Nucor Rebar Fabrication provides local service from rebar fabrication shops across North America. Each location is equipped with state-of-the-art fabrication equipment, however, it is OUR TEAM that...

  • Facilities Manager

    2 weeks ago

    Vancouver, BC, Canada Angus Consulting Management Limited Full time

    ACML’s Maintenance team is hiring! Are you looking for a challenging and rewarding career with Canada’s leading provider of customized operations and solutions? If you are a devoted and career-minded professional looking to contribute to a hard-working, dedicated team, we want to hear from you! WHO ARE WE? With over 50 years of experience throughout...

  • Logistics - Logistics Coordinator

    1 week ago

    Kelowna, BC, Canada Jealous Fruits Full time

    Logistics - Logistics Coordinator 7980 BC-97, Kelowna, BC V4V, Canada Req #44 February 5, 2024 Under the direction of the Logistics Manager, the Logistics Coordinator will ensure seamless shipping of our product around the world during our harvest season. Duties and Responsibilities Daily monitoring of order entries in Famous ERP and adding/editing data...

  • Safety Coordinator

    3 weeks ago

    Kelowna, BC, Canada Harris Rebar Full time

    Primary Duties and Responsibilities Demonstrate conduct consistent with Nucor Rebar Fabrication vision and values. Act as a resource for safety-related issues supporting the branch and branch management. Monitor compliance with legislated and Nucor Rebar FabricationStandards. Provide job hazard analysis through personal observation and conduct daily...

  • Facilities Technician

    4 weeks ago

    West Kelowna, Canada First Nations Health Authority Full time

    **FNHA Overview**: The First Nations Health Authority is a diverse and transformational health organization of professional, innovative and dedicated team members and leaders. The first of its kind in Canada, FNHA works as a health-and-wellness partner with BC First Nations to support self-determination and decision-making to improve health...

  • Legal Document Coordinator

    3 days ago

    West Kelowna, BC, Canada Cooper Equipment Rentals Full time

    We are looking for a *motivated individual who loves to work outdoors* to join our professional team as a *Yard Coordinator* at our West Kelowna, ON branch. _*Stable, year-round employment with overtime available * Continuous training, learning and development opportunities * Fun-loving work environment with strong social responsibility *Maintain...

  • Administrative Coordinator, School of Business

    3 weeks ago

    Kelowna, BC, Canada Okanagan College Full time

    Description OKANAGAN COLLEGE Okanagan College transforms lives and communities. We are one ofCanada's leading colleges. We create outstanding educational experiences for our learners, both students and employees. We work and learn in a welcoming and caring culture. We are a catalyst for change through collaboration with our learners and partners. We...