Administrative Assistant to Research Director

4 weeks ago

Toronto ON, Canada University Of Toronto Full time

Faculty/Division: Temerty Faculty of Medicine
Rehabilitation Sciences Institute
Campus:St. George (Downtown Toronto)
Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.
The Rehabilitation Sciences Institute (RSI) in the Temerty Faculty of Medicine at the University of Toronto is an integrated science Institute dedicated to the study of human function and participation and its relationship to health and well-being. The academic activities of RSI students cover the full breadth of rehabilitation sciences and the RSI faculty and students are distributed throughout the University of Toronto, including teaching hospitals and research institutes.
The Institute is a vibrant department organized into disciplinary and interdisciplinary areas of study. Working alongside faculty, a team of dedicated staff members provide administrative services and support the daily operation of a department that is committed to promoting equity, diversity and inclusion to help create a truly rich and engaging student experience.
As Administrative Assistant to the Director, you will serve in a front line capacity, providing confidential administrative support to the Director of the Rehabilitation Sciences Institute. You will be entrusted with a variety of administrative and program tasks that require a great deal of tact, attention to detail and adaptability within an unpredictable, fast paced environment. Your demonstrated commitment to quality customer service and solid organizational and interpersonal skills will be key to ensuring the effective operation of the department.
Writing routine documents and correspondence, and editing content for style and tone
-Providing program support by monitoring student progress and verifying the accuracy and completeness of documents
-Identifying and introducing variations to established administration processes
College Diploma (2 years) or acceptable combination of equivalent experience.
-Minimum two (2) years of related administrative experience, preferably within a university setting
-Experience providing direct support to senior executives/administrators
-Experience supporting committees and writing professional and accurate minutes
-Experience with basic account reconciliation
-Advanced proficiency with MS Office Suite, survey tools and virtual meeting platforms
-Excellent organizational skills, time management and problem-solving skills with the ability to meet conflicting priorities and balance multiple projects
-Proven effectiveness in relating to all levels of faculty, staff, students and individuals external to the University
-Schedule: Full-Time
Administrative / Managerial
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged , and their lived experience shall be taken into consideration as applicable to the posted position.
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