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Administrative Assistant

4 months ago

Toronto, Canada Lunenfeld-Tanenbaum Research Institute Full time

**Reference Number**:000001935
**Posted Date**:3/27/2024
**Closing Date**:4/17/2024

**Department**:LTRI
**Position**:Administrative Assistant

**POSITION TITLE**
- Administrative Assistant**DEPARTMENT**
- LTRI**EMPLOYMENT TYPE**
- Temporary, Full-Time (1 year contract)**HOURS OF WORK**
- 37.5 hours per week**EMPLOYEE GROUP**
- Non-Union**REPORTS TO**
- Principal Investigators, as assigned**ORGANIZATION/DEPARTMENT DESCRIPTION**:
The Lunenfeld-Tanenbaum Research Institute (LTRI), Sinai Health is a University of Toronto affiliated research centre. LTRI is one of the world's leading biomedical research institutions. With ground-breaking discoveries in research areas such as diabetes, genetic disorders, cancer and women’s and infants’ health, the LTRI is committed to excellence in health research and the training of young investigators. Strong partnerships with the clinical programs of Mount Sinai Hospital ensure that scientific knowledge is used to promote human health. Your significant contributions will assist in maintaining our momentum in advancing our research.

**POSITION OVERVIEW**:
**DUTIES AND RESPONSIBILITIES**
- Ensure the Principal Investigator(s) CV, and Common CV’s are kept up-to-date on a regular basis.
- Assist Principal Investigators with the preparation and submission of grants.
- Coordinate travel arrangements for the Principal Investigators, as well as prepare and follow-up on expense claims.
- Assist Principal Investigators in inviting speakers to visit the Institute from around the world, organize their itineraries, including booking hotel/meeting rooms. Prepare reimbursements and honorariums for invited guests.
- Assist with REB submissions and Material Transfer Agreement process.
- Monitor and analyze research accounts as assigned (e.g., monitor account transactions, identify variances, prepare expense reports, pay invoices, prepare reimbursements, etc.).
- Update timesheets on payroll system (Dayforce), follow-up and troubleshoot any issues.
- Maintain and update research laboratories’ websites.
- Other duties as assigned by Principal Investigators or Supervisor.

**SKILLS/QUALIFICATIONS**
- Post-secondary education in business administration or a related discipline. A background in science is an asset as is familiarity with grant-funded research.
- A minimum of two years of related work experience is required. Experience working in a research environment would be an asset.
- Demonstrated expertise in Microsoft Office (i.e., Excel, PowerPoint, Word, and Access) and Microsoft Teams/Zoom are essential. Additional software knowledge such as Adobe Professional, Illustrator, Photo Shop, Microsoft Project, Endnote would also be an asset. Must be internet savvy.
- Must have exceptional interpersonal and communication skills (both verbal and written).
- Demonstrated excellence in organizing and prioritizing workflow with the ability to multi-task and take initiative.
- A high level of professionalism, discretion and diplomacy, along with the ability to work in a collaborative team environment is required.
- To ensure the safety and wellbeing of all our people and patients, Sinai Health has made it a priority to support everyone in getting vaccinated against COVID-19. Consistent with this, our Staff Immunization & Surveillance Policy was recently updated to include the requirement for full vaccination - currently defined as receiving two doses and serving a 14-day waiting period following the second dose - in order to be able to work at Sinai Health. To be compliant with our updated Policy, you must provide proof of dual COVID-19 vaccination, as indicated on the Prospective Immunization and Surveillance Policy Information Sheet, in order to be eligible for employment at Sinai Health. If you believe you are one of the very few people who may require an exemption from vaccination, supporting medical information must be submitted to our Occupational Health department, who will review and assess._
- The Lunenfeld-Tanenbaum Research Institute is a scent sensitive environment, and all members of the community are expected to refrain from wearing or using scented products while visiting or working at the Institute. We also support a barrier-free workplace supported by the Institute’s accessibility plan, accommodation and disability management policies and procedures. Should you require accommodation at any point during the recruitment process, including accessible job postings, please contact the Lunenfeld-Tanenbaum Human Resources Department._**Hours**:37.5 hours per week

**Contact Name**:Online
**Contact Phone**:Online