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Administrative Assistants-Temp-Legal
4 months ago
Vancouver, BC PBI Actuarial Consultants Ltd. is currently seeking an Administrative Assistant to join our team.
We are a firm that specializes in providing pension, benefit and investment consulting services for private and public sector, multi-employer and jointly trusteed pension and benefit plans. For more information about PBI, please see our website:
PBI’s work culture is based on an open-minded team philosophy. At PBI, we foster growth both from a personal and professional level by providing a healthy and respectful learning environment. Administrative Assistant plays a crucial role in supporting the efficient functioning of our office. Your responsibilities as an Administrative Assistant at PBI are as follows:
They answer phones, respond to emails, and handle incoming and outgoing correspondence.
Document Management: Organize and maintain physical and digital files, including documents, reports and records.
Data Entry and Record Keeping : Input data into databases or spreadsheets, ensuring accuracy and completeness as well as maintaining and updating records as needed.
Office organization: Keep the office running smoothly by ordering supplies, ensuring equipment is maintained, and arranging for repairs or maintenance when necessary.
Assist in planning and organizing meetings, conferences, and events, including booking venues, coordinating schedules, and managing logistics.
This may include proofreading accuracy and formatting.
Administrative Support: Assist other team members or departments with administrative tasks as required. This can include data analysis, presentation preparation, and other ad-hoc projects.
Reception: manage the reception task as needed as well as handling incoming and outgoing mail (switchboard).
Diploma required, preferably in Office Administration with experience in Actuarial, Consulting, Engineering, and/or Law firms.
Expert in Microsoft 365, specifically Word, PowerPoint and Outlook (with basic Excel knowledge) as well as strong skills in Adobe Acrobat Pro (Mandatory)
Basic knowledge of Adobe Photoshop
Able to work under deadlines and on several projects simultaneously
Oral and written proficiency in English
Knowledge of Maximizer CRM is an asset
Other qualities
Excellent writing, editing and proofreading skills
Permanent employment
~On Site
~ Enrolment in extended health benefits and company pension plan
~ Budget for courses and professional training
~ Immediately
~
