Academic Administrative Manager, Faculty of Social Sciences and Community Programs

2 weeks ago

Kitchener ON, Canada Langara College Full time

Academic Administrative Manager, Faculty of Social Sciences and Community Programs page is loaded Academic Administrative Manager, Faculty of Social Sciences and Community Programs Apply locations Main Campus time type Full time posted on Posted 5 Days Ago job requisition id JR-3394

Interested in a career at Langara College?

Our employees exemplify Langara's values ofexcellence, collegiality, innovation and integrity. If you think this position fits your qualifications, we encourage you to apply

 

Lang ara College is located in Vancouver, B.C.: applicants to postings must be located in BC or willing to move to BC to accept work with Langara College. Exceptions to this will be clearly outlined in the event Langara College requires work (or positions to be based) to be performed outside BC or Canada.

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Job Title:

Academic Administrative Manager, Faculty of Social Sciences and Community Programs


Employee Group:

Administrator

Employee Type:

Temporary (Fixed Term)


Start Date:

Monday, June 10 2024


End Date (if applicable):

Tuesday, December 31 2024


Job Description:

The Academic Administrative Manager (AAM) is responsible for leading, managing, and coordinating the operations of an Academic Dean’s Office and the provision of administrative support to the respective Academic Dean, Division Chairs and Academic Department Chairs, Assistant Department Chairs and Coordinators by designing, implementing and monitoring effective and efficient administrative systems, controls and procedures, and by supervising all support staff in the Office. The AAM supports the administration, program development, budgets, and projects for the area under the Academic Dean. This includes identifying resources and coordinating business reporting in order to achieve the goals and objectives of the academic area in alignment with the College’s academic and strategic priorities. The position liaises closely with the Academic Dean, Division Chairs and other directors and managers throughout the college. This position is also responsible for assisting with the development of projects and overseeing project operations within the portfolio of the Academic Dean.

Demonstrating initiative and pride in performance, the incumbent in this role provides exceptional leadership in developing an effective administrative team to provide quality service to the goals and objectives of the Academic Dean’s Office. The AAM ensures the Academic Dean and Division Chairs are supported in a manner that allows for the strategic use of their time. The AAM ensures resources are utilized appropriately, financial information of the Academic Dean’s Office is available and reliable, and applicable policies are followed. The AAM works with a high volume of information and materials which may be of a confidential and sensitive nature. Financial information is verified by the incumbent in this role on a regular basis and discrepancies and variances are drawn to the attention of the relevant Academic Dean and Financial Services.

Qualifications Required:


Education

  • Baccalaureate degree preferred or minimum of two (2) years post-secondary diploma in a relevant field (business, legal office and office administration). Courses in labour relations, public administration, negotiations, human resources practices and conflict resolution, bookkeeping or accounting would be an asset.
  • Must have over 5 years of recent related office and budget management experience at an executive level, preferably in a unionized setting, managing a complex office where a high level of confidentiality is required.
  • An equivalent combination of education and experience may be considered.
  • Leadership, management and supervisory experience required.
  • Experience with accounting and financial management practices, including budgeting and budget control responsibilities required.
  • Knowledge and experience in a public post-secondary educational system would be an asset.
  • Project management knowledge or experience would be an asset.


Skills & Abilities

  • A demonstrated proficiency in English and the ability to effectively communicate tactfully and with discretion, both orally and in writing.
  • Excellent organizational, presentation, and interpersonal communication skills.
  • A high level of knowledge and superior competence and currency in using MS Office applications at an advanced level.
  • Accurate word processing skills of at least 45 wpm.
  • Produces complete and accurate minutes from a variety of meeting situations.
  • Establishes and maintains effective working relationships with all constituencies of the College.
  • Completes assignments within strict deadlines and with minimal supervision.
  • Effectively organizes and prioritizes workload.
  • Uses tact and discretion when providing information.
  • Maintains confidentiality and handles sensitive information with discretion.
  • Learns new skills as new activities are undertaken and changes in technology occur.
  • Uses initiative and judgment to solve complex problems.
  • Takes responsibility, displays initiative, and makes independent decisions.
  • Demonstrates superior accuracy and professional judgment.
  • Demonstrates ability to multi-task, be self-directed, to make decisions and to meet deadlines and changing priorities while maintaining a high level of service.

To obtain the full job description, please contact our recruitment team.


Salary Range:

$39.56 - $58.03 per hour


Pay Grade:

Admin Paygrade 08


Compensation beyond the mid-point requires approval by the Public Sector Employers’ Council Secretariat (PSEC).


Scheduled Weekly Hours:

35


Hours may vary according to the needs of the department. 


Closing Date:

Thursday, May 9 2024

People and Culture is committed to embracing, honoring, and promoting diversity, equity, and inclusion in our workplace. We remain dedicated to focusing our efforts on creating an inclusive employee community that fosters a sense of safety and belonging for everyone. We humbly acknowledge that we are just beginning our journey, which includes engaging in our own internal learning and creating a data-driven action plan that supports the integration of EDI practice into the work of People and Culture and the work we do with employees and leaders. Langara College welcomes applications from everyone including people from groups that are experiencing inequity including, but not limited to, Indigenous people, racialized people, people with disabilities, and members of the 2SLGBTQIA+ community. If there are any barriers that you are experiencing or an accommodation that we can provide to support you through the application process, please contact us.

Shortlisted candidates will be required to provide proof of educational and professional credentials noted on their resume. In addition, those shortlisted with international credentials must have their education credentials evaluated through WES (World Education Services) and provide Langara College, People & Culture document evaluation access for employment purposes.

We thank you for your interest in Langara College and for taking the time to complete an application. Only complete applications will be reviewed. Please be advised that only shortlisted candidates will be contacted due to the number of applications received.

Langara is committed to enhancing our diverse workforce.

About Us

Located in beautiful Vancouver, BC, Canada, Langara College started in 1965 as part of Vancouver Community College and in 1970, it opened its West 49th Avenue campus. On April 1, 1994, Langara College was established as an independent public college under the Provincial College and Institute Act. The College is also known as house of teachings, a name given to us by the Musqueam First Nation, on whose unceded traditional territory we are located.
Today, Langara is one of BC's leading undergraduate institutions providing University Studies, Career Studies, and Continuing Studies programs and courses to more than 21,000 students annually.

Join Our Team

Langara offers a team-based, collaborative, and collegial work environment with opportunities for continued professional development. We invite you to visit our website for more information about us and to view our current career opportunities. 

We are committed to creative a diverse and inclusive workplace and welcome applications from qualified candidates who will contribute to this diversity. 

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