Office Admin. Manager

2 weeks ago

Montréal QC, Canada BCA Research Full time

Head of Administrative Services Montreal, QC
Expert communication skills (written & oral) in English are required for this role.
Description française à suivre
Coordinate Strategist calendars, ensure all meetings (virtual / in-person) are flawlessly planned and executed, and not miss a single detail to put on the best show for our clients… Coordinate with sales team and managing travel schedules and booking trips.
Engage with outsourced admin services to reinforce the internal team’s bandwidth as needed.
Draft necessary correspondence (French and English) and review documents.

Minimum 4 years of experience with administrative duties.
At least 1 year of experience in managerial role with a focus on executive support or admin.
Strong event and logistics planning background is a plus.
Excellent organizational and project management abilities.
Excellent spoken and written English
You will quarterback high-stakes client interactions in partnership with senior leaders from Research & Sales. You solicit ideas and opinions to help form specific decisions or plans.
Our benefits package includes medical, dental and vision coverage, employer matching retirement plan, flexible work arrangements, vacation time & paid holidays, tuition reimbursement & learning resources.

We embrace and support each other without labels to make BCA Research a phenomenal and progressive place to thrive. Flexibility, trust and responsibility for a balance between wellness and high performance. Professional development, Recognition and rewards and a team spirit, support and sense of belonging to the company’s goals and plans.

BCA Research provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Chef des services administratifs
Le poste requiert d'excellentes compétences de communication en anglais, tant à l'oral qu'à l'écrit.
Superviser l'équipe administrative en tant que coach pour :

Coordonner les calendriers des stratèges, veiller à ce que toutes les réunions (virtuelles ou en personne) soient parfaitement planifiées et exécutées, et ne manquer aucun détail pour offrir le meilleur service à nos clients... à chaque fois.
Gérer les calendriers des stratèges et maximiser l'impact de leurs activités sur les clients, en veillant à la programmation optimale des réunions, des conférences téléphoniques, des webcasts et des déplacements.
Coordonner avec l'équipe de vente la gestion des calendriers de voyage et la réservation des voyages.
Participer en tant que partenaire clé aux initiatives visant à optimiser les opérations administratives et à accroître l'efficacité.
Faire appel à des services administratifs externalisés pour renforcer la capacité de travail de l'équipe interne, le cas échéant.
Rédiger la correspondance nécessaire (en français et en anglais) et réviser les documents.
Au moins 4 ans d'expérience dans des tâches administratives.
Au moins un an d'expérience dans un rôle de gestion avec un focus sur l'assistance aux cadres ou l'administration.
Une solide expérience de la planification d'événements et de la logistique est un atout.
Excellentes capacités d'organisation et de gestion de projets.
Excellente maîtrise de l'anglais, tant à l'oral qu'à l'écrit
Humilité et forte éthique de travail pour faire tout ce qu'il faut pour donner la priorité à l'expérience du client.
BCA Research est le leader mondial en recherches financières macro-économiques. Depuis 1949, BCA Research a pour mission de façonner la conviction avec laquelle nos clients prennent leurs décisions d’investissement, en fournissant des analyses et des prévisions de pointe sur toutes les principales classes d’actifs et économies.

Notre régime d’avantages sociaux comprend une assurance pour les soins médicaux, dentaires et de la vue, un régime de retraite à cotisations égales, des modalités de travail flexibles, des vacances et des congés payés, le remboursement des frais de scolarité et des ressources d’apprentissage.
BCA Research offre à tous ses employés et aux candidats à un emploi des chances égales d’emploi et interdit toute forme de discrimination et de harcèlement fondée sur la race, la couleur, la religion, l’âge, le genre, l’origine nationale, le handicap, la génétique, le statut de vétéran protégé, l’orientation sexuelle, l’identité ou l’expression de genre, ou toute autre caractéristique protégée par les lois fédérales, étatiques ou locales.

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