Head Secretary

3 weeks ago

Cambridge ON, Canada St. Clement's School Full time

HEAD SECRETARY (E)

Hillcrest P.S.

Educational Services

Applicants will be considered in the following order:

1) Qualified permanent ESS/OSSTF Bargaining Unit employees.

2) Qualified probationary, temporary and Temporary Hourly Rated (THR) ESS/OSSTF employees.

3) Qualified external applicants (includes employees from other Bargaining Units)

Reporting to the Principal, this position is responsible for supporting the activities of the administrative staff in duties related to the day-to-day operation of the school.

The successful applicant for this Educational Support Staff position Level E, will work 35 hours per week, 10 months per year, effective as soon as possible.

Responsibilities

· Maintain good public relations;

· Establish and implement efficient office procedures;

· Receive and initiate communication at the school;

· Liaise with staff at other schools and the Education Centre;

· Monitor school budgets and accounts, compile staffing and enrolment statistics, monthly enrolment reports;

· Create P.O. requisitions and track orders in K212;

· Prepare, check and submit school data;

· Maintain and update the Aspen Student Information system;

· Support the vision, philosophy and procedures of the school;

· Interact effectively with the students, staff and parents in a positive and confident manner; and

· Complete any other duties assigned by the principal.

Qualifications

· Secondary School Graduation Diploma is required;

· Experience using the Aspen Student Information System and applying this knowledge to record keeping and maintaining data integrity, particularly within elementary achievement (report card process) and Incident Tracker (student suspensions) is required;

· Proven strong organizational and time management skills;

· Experience and knowledge of School-Day and Google Docs is required;

· Experience and knowledge of K212 is an asset;

· Experience with G-Suite is required;

· Excellent computer and word processing skills;

· Experience in using Microsoft Office products including Word and Excel in a Windows computer environment is required;

· Experience and familiarity with ONSIS is preferred;

· Excellent interpersonal skills with students, co-workers, teachers and the public;

· Ability to work collaboratively as a member of the administrative team of the school;

· Ability to complete assigned duties with minimal supervision;

· Ability to communicate effectively in both oral and written forms;

· Proven ability to take initiative, work independently, and make decisions as appropriate;

· Ability to exercise high level of confidentiality and discretion;

· Keen attention to detail and ability to multitask; and

· Elementary Head Secretary school experience would be an asset.

Applicant Self-Identificatio n Questions

The information co llected in Apply to Education is used to monitor WRDSB’s progress toward our equity goals including our commitment to diversity in WRDSB recruitment and hiring practices.

We are committed to the security and confidentiality of information under our control, and to the protection of privacy with respect to personal and confidential information that is collected, used, disclosed and retained in the system (Policy 1014_- Privacy Protection and Access to Information) . Information is collected pursuant to Ontario’s Education Equity Action Plan (Ministry of Education), PPM 165 and the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) . Access to thi s information is restricted to specific individuals in Human Resources. Access, use and disclosure of the data is governed by MFIPPA and ethical research practices . Applicant Self-Identification data will be attached to your Apply to Education applicant profile as long as you are employed with the WRDSB.

If you prefer not to answer any of the Self Identification questions, you can select “prefer not to answer”. This in no way affects your application or the applicant selection process. If you have questions or concerns about this please contact humanresources@wrdsb.ca .

The Waterloo Region District School Board is committed to equity in employment. We are committed to fair and equitable hiring practices that allow us to hire qualified staff who reflect the diversity of the community we serve, who will foster the success and well-being of our students and who demonstrate a commitment to equity and inclusion in the classroom.

We actively encourage applications from members of groups with historical and/or current barriers to equity, including, but not limited to:

  • First Nations, Métis and Inuit peoples, and all other Indigenous peoples;
  • members of groups that commonly experience discrimination due to race, ancestry, colour, religion and/or spiritual beliefs, or place of origin;
  • persons with visible and/or invisible (physical and/or mental) disabilities;
  • persons who identify as women; and
  • persons of marginalized sexual orientations, gender identities, and gender expressions.

We will make any appropriate accommodation based on any of the human rights protected grounds, to support candidate participation in the hiring process.

Upon request, we will provide reasonable accommodations in the hiring process to support applicants with disabilities.

While we appreciate all applications, only those selected for an interview will be contacted. No phone calls please.

#J-18808-Ljbffr

  • Head Secretary

    3 weeks ago

    Cambridge, Canada Waterloo Region District School Board Full time

    HEAD SECRETARY (E) Hillcrest P.S. Educational Services Applicants will be considered in the following order: 1) Qualified permanent ESS/OSSTF Bargaining Unit employees. 2) Qualified probationary, temporary and Temporary Hourly Rated (THR) ESS/OSSTF employees. 3) Qualified external applicants (includes employees from other Bargaining Units) Reporting to...

  • Head Secretary

    2 weeks ago

    Cambridge, Canada Waterloo Region District School Board Full time

    HEAD SECRETARY (E) Silverheights P.S. Educational Services Applicants will be considered in the following order: 1) Qualified permanent ESS/OSSTF Bargaining Unit employees. 2) Qualified probationary, temporary and Temporary Hourly Rated (THR) ESS/OSSTF employees. 3) Qualified external applicants (includes employees from other Bargaining Units) Reporting...

  • Head secretary

    3 weeks ago

    Cambridge, ON, Canada Waterloo Region District School Board Full time

    HEAD SECRETARY (E) Hillcrest P.S. Educational Services Applicants will be considered in the following order: 1) Qualified permanent ESS/OSSTF Bargaining Unit employees. 2) Qualified probationary, temporary and Temporary Hourly Rated (THR) ESS/OSSTF employees. 3) Qualified external applicants (includes employees from other Bargaining Units) Reporting to...

  • Temporary Secretary

    6 days ago

    Cambridge, Canada Waterloo Region District School Board Full time

    TEMPORARY SECRETARY (C) Hillcrest P.S. Educational Services Applicants will be considered in the following order:1) Qualified permanent ESS/OSSTF Bargaining Unit employees.2) Qualified probationary, temporary and Temporary Hourly Rated (THR) ESS/OSSTF employees. 3) Qualified external applicants (includes employees from other Bargaining Units) Reporting to...

  • Temporary Secretary

    6 days ago

    Cambridge, Canada Waterloo Region District School Board Full time

    TEMPORARY SECRETARY (C) Hillcrest P.S. Educational Services Applicants will be considered in the following order:1) Qualified permanent ESS/OSSTF Bargaining Unit employees.2) Qualified probationary, temporary and Temporary Hourly Rated (THR) ESS/OSSTF employees. 3) Qualified external applicants (includes employees from other Bargaining Units) Reporting to...

  • Temporary Secretary

    6 days ago

    Cambridge, Canada Waterloo Region District School Board Full time

    TEMPORARY SECRETARY (C)Highland P.S. Educational Services Applicants will be considered in the following order:1) Qualified permanent ESS/OSSTF Bargaining Unit employees.2) Qualified probationary, temporary and Temporary Hourly Rated (THR) ESS/OSSTF employees.3) Qualified external applicants (includes employees from other Bargaining Units)Reporting to the...

  • Medical Secretary

    4 weeks ago

    Toronto, ON, Canada Mcmaster University Full time

    MEDICAL SECRETARY (II) Location Hybrid work in Hamilton, ON : Schedule 35 hours per week, 7 hours per day, Monday to Friday, 8:30am to 4:30pm Education Level 2 year Community College Diploma Career Level 3 years of relevant experience JD # Medical Secretary (II) Unit/Project Description: The Department of Surgery is seeking a Medical Secretary II ...

  • Medical Secretary

    3 weeks ago

    Dundas, ON, Canada McMaster University Full time

    Schedule 35 hours per week, 7 hours per day, Monday to Friday, 8:30am to 4:30pm Education Level 2 year Community College Diploma Career Level 3 years of relevant experience Medical Secretary (II) Unit/Project Description: The Department of Surgery is seeking a Medical Secretary II to support the Chief and Division head of Ophthalmology at St....

  • Medical Secretary

    3 weeks ago

    Dundas, ON, Canada McMaster University Full time

    Schedule 35 hours per week, 7 hours per day, Monday to Friday, 8:30am to 4:30pm Education Level 2 year Community College Diploma Career Level 3 years of relevant experience Medical Secretary (II) Unit/Project Description: The Department of Surgery is seeking a Medical Secretary II to support the Chief and Division head of Ophthalmology at St....

  • Head Elementary Administrative Assistant

    4 weeks ago

    Dryden, ON, Canada St. Clement's School Full time €23 - €27

    OSSTF/OCL (Office/Clerical/Library) 1.0 Head Elementary Administrative Assistant Rate of Pay ranges from $23.35/hour to $27.23/hour POSITION SUMMARY: Under the direction of the Principal, or designate ensures the efficient operation of the Elementary School Office. Includes responsibility for office staff, routines and equipment. Acts as the...

  • Executive Assistant and Corporate Secretary to The

    1 month ago

    Niagara-on-the-Lake, Canada Shaw Festival Theatre Full time

    As one of the world’s leading theatre companies and Niagara’s 20 largest employers, We acknowledge and honour the land upon which we gather as the historic and traditional territory of First Nations peoples. In particular, we recognize and thank the Neutral Nation, the Mississauga and the Haudenosaunee for their stewardship of these lands over...

  • Secondary Head Administrative Assistant

    4 weeks ago

    Sioux Lookout, ON, P0V, Kenora region, Canada Keewatin-Patricia District School Board Full time

    OSSTF/OCL (Office/Clerical/Library) 1.0 Head Secondary Administrative Assistant Rate of Pay ranges from $22.40/hour to $26.13/hour This position will remain open until filled. POSITION SUMMARY: Under the direction of the Principal, or designate ensures the efficient operation of the Secondary School Office. Includes responsibility for office staff, routines...

  • Temporary EA Administrative

    3 weeks ago

    Cambridge, ON, Canada Waterloo Region District School Board Full time

    Educational Services 1) Qualified permanent ESS/OSSTF Bargaining Unit employees. 2) Qualified probationary, temporary and Temporary Hourly Rated (THR) ESS/OSSTF employees. 3) Qualified external applicants (includes employees from other Bargaining Units) Reporting to the Principal, this position is responsible for supporting the activities of the...

  • Temporary EA Administrative

    3 weeks ago

    Cambridge, ON, Canada St. Clement's School Full time

    Educational Services Applicants will be considered in the following order: 1) Qualified permanent ESS/OSSTF Bargaining Unit employees. 2) Qualified probationary, temporary and Temporary Hourly Rated (THR) ESS/OSSTF employees. 3) Qualified external applicants (includes employees from other Bargaining Units) Reporting to the Principal, this...

  • Real Estate Deal Secretary

    2 months ago

    Cambridge, Canada REMAX Real Estate Centre Inc. Full time

    It is preferred, but not necessary that you have experience with a real estate brokerage to be part of our extremely busy administrative team. Exceptional organizational and written skills are mandatory. There are many different documents and processes involved in a real estate transaction. Communication and computer skills are critical. Most of our work...

  • Elementary Administrative Assistant

    4 weeks ago

    Dryden, ON, Canada St. Clement's School Full time €22 - €26

    OSSTF/OCL (Office/Clerical/Library) 1.0 Elementary Administrative Assistant I Rate of Pay ranges from $22.43/hour to $26.34/hour POSITION SUMMARY: Under the direction of the Principal or designate through the Head Elementary Administrative Assistant, ensures the efficient operation of the Elementary School Office as well as specific functions...

  • Senior Executive Assistant, Office of the CEO

    2 weeks ago

    Toronto, ON, Canada Robertson & Company Ltd. Full time

    Our Client: Our client is an International Bank with branches in major cities including Toronto, Vancouver, Calgary, and Montreal. They offer various services for Retail Banking, Corporate Banking, International Services, Investment Services, etc. As the Executive Assistant, you will play a pivotal role in ensuring the smooth operation of the CEO's...

  • Senior Executive Assistant, Office of the CEO

    2 weeks ago

    Toronto, ON, Canada Robertson & Company Ltd. Full time

    Our Client: Our client is an International Bank with branches in major cities including Toronto, Vancouver, Calgary, and Montreal. They offer various services for Retail Banking, Corporate Banking, International Services, Investment Services, etc. As the Executive Assistant, you will play a pivotal role in ensuring the smooth operation of the CEO's...

  • Executive Assistant to Chief Executive Officer

    2 weeks ago

    Toronto, ON, Canada Robertson & Company Ltd. Full time

    Our Client: Our client is an International Bank with branches in major cities including Toronto, Vancouver, Calgary, and Montreal. They offer various services for Retail Banking, Corporate Banking, International Services, Investment Services, etc. What You Will Achieve in This Role: As the Executive Assistant, you will play a pivotal role in ensuring the...

  • Executive Assistant to Chief Executive Officer

    2 weeks ago

    Toronto, ON, Canada Robertson & Company Ltd. Full time

    Our Client: Our client is an International Bank with branches in major cities including Toronto, Vancouver, Calgary, and Montreal. They offer various services for Retail Banking, Corporate Banking, International Services, Investment Services, etc. What You Will Achieve in This Role: As the Executive Assistant, you will play a pivotal role in ensuring the...