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Medical Secretary

1 month ago

Dundas ON, Canada McMaster University Full time

Schedule 35 hours per week, 7 hours per day, Monday to Friday, 8:30am to 4:30pm
Education Level 2 year Community College Diploma
Career Level 3 years of relevant experience
Medical Secretary (II)
Unit/Project Description:
The Department of Surgery is seeking a Medical Secretary II to support the Chief and Division head of Ophthalmology at St. Healthcare Hamilton at the King Street Site.
The Division of Ophthalmology offers comprehensive ophthalmic services to adults at the Community Health Centre in Stoney Creek and to children
at the McMaster University Medical Centre, covering all subspecialties. clinical and surgical teaching, research and international experiences and leadership skills development.
About the Department of Surgery
Over its 50+ year history, the McMaster Department of Surgery has maintained a steadfast commitment towards thinking big and making it possible. Department with 11 surgical divisions and Royal College residency training programs; together, we are poised to unleash a future fueled by a creative mindset and
Transformation through innovation & entrepreneurship
About McMaster University
At McMaster University, our people are our most valuable asset. Hamilton/Niagara region and has been recognized as one of Canada's Top Diversity employers.
Working at McMaster University brings a robust total rewards package, which is more than just a salary. Employer Paid benefits including Extended Health, Dental, Emergency Out-of-Country Travel Coverage & Basic Life Insurance.
Pension Plan Options & Post-Retirement Benefits.
Training, coaching and professional development opportunities.
Opportunity to be a part of an academic environment working alongside professionals who share a passion for learning.
Please see Total Rewards Overview for Unifor, Local 5555, Unit 1 for more Information.
The Medical Secretary (II) is responsible for establishing priorities for office operations and performing a variety of secretarial and administrative duties within a clinical or medical practice setting.
Prepare, coordinate, and monitor physician on-call schedules, procedure schedules, clinics, and medical staff rounds.
Schedule patient medical appointments and procedures.
Resolve scheduling and calendar issues, complaints, and conflicts.
Use a dictaphone to transcribe a variety of documents and reports including minutes, patient files, medical reports, and manuscripts.
Monitor budgets and reconcile accounts. Greet visitors, answer, or redirect general inquiries in person, by telephone and via email and respond independently to inquiries that are specific in nature and require a thorough knowledge of established policies and procedures.
Ensure patients understand all instructions given to them for tests and medical procedures.
Facilitate the collection of signatures required on grant applications and agreements.
Conduct database, literature, and web searches to locate and retrieve documents and articles.
Update and maintain information in a variety of databases.
Handle sensitive material in accordance with established policies and procedures.
Monitor and order office supplies.
Remain current with relevant medical terminology.
2-year Community College diploma in Medical Office Administration or related field.
Assets:
Experience with electronic medical records (EMR) systems such as Dovetale, EPIC, Accuro.
Strong computer skills, including full working knowledge of Microsoft Office tools.
Previous surgical/medicine/hospital placement or experience.
To apply for this job, please submit your application online.
McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the "Dish With One Spoon" wampum agreement.
The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.
The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.
As part of McMaster's commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.
Faculty of Health Sciences HR Office at ext. School of Graduate Studies at ext. Vaccination Mandate - FHS
This position is located in a host hospital or other healthcare site that has an active vaccination mandate in place. Successful applicants will need to comply with these and any other health and safety measures necessary as part of their appointment.
Hybrid Work Language
To ensure an ongoing and vibrant University community that meets the needs of our students, staff and faculty and supports the University mission, ability to work on-site continues to be a requirement for most University positions. The University is supportive of exploring flexible work arrangements that effectively balance operational needs and employee interests.

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