Property Management Administrator

3 weeks ago

Vancouver BC, Canada Wesgroup Properties LP. Full time €50,000 - €55,000

Wesgroup Properties started as a family business in British Columbia more than 60 years ago and today is one of Western Canada’s largest private real estate companies with a diversified portfolio spanning across residential and commercial real estate. Wesgroup owns and manages over 3.2 million square feet of commercial and multi-family real estate and has built more than 7,000 homes in 100 communities. With the active projects in our development pipeline, the portfolio will grow to over 7 million square feet over the next six years. Our operations are vertically integrated, encompassing land acquisition, construction, finance, design, marketing, sales, leasing, and property management. Wesgroup is poised for substantial growth over the next several years and in preparation for this exciting and challenging phase, we are actively seeking a highly engaged, driven and experienced Property Administrator to join our team.
The Property Administrator is an integral part of the team, interacting with Property Managers, Accountants, Technicians and tenants to support the administration for our commercial properties. The Property Administrator will manage a variety of property management tasks, as well as manage the Online Service Centre and Hotline. This role will report to the Property Manager.
Preparing and sending correspondence to tenants and contractors such as eviction notices, operational notices, and other correspondence that may arise from the management of the buildings and tenants.
Review accounts receivable ledgers and contact tenants to collect rent in arrears and any other expenses or chargebacks on a monthly basis.
Distribute yearly Common Area Maintenance (CAM) reconciliation letters and rental statements.
Update and set-up the tenant directory, on-call binder, property tax/assessment binder, accounts with contractors, Telus/Hydro/Fortis list, notice distribution list, tenant, and vendor Certificate of Insurance (COI) and Workers Compensation Board Certification (WCB).
Coding of all Income Producing Property invoices in Yardi, including purchase orders.
Occasionally acting as a backup to the Property Manager with attending viewings and meeting tenants and vendors. Additionally, assist Property Managers, Operations team and Director when required.
Coordinating and managing the access control and surveillance system for various properties.
Coordinate bailiff action or collections, if required.
Tracking and distributing all chargeback invoices and property tax invoices.
Review tenant’s insurance certificates to meet requirements to leases and renewals.
Set up of new utilities (Telus/Hydro/Fortis) for new buildings and projects.
1-2 years of experience in a property management administration or support position.
Positive attitude and a desire to help others.
Excellent proficiency in MS Office applications including Outlook, Word and Excel.
Working knowledge of Yardi (accounting/expense management software)and Angus (tenant service request portal) are considered be beneficial.
Actual offered salary will depend on individual experience, qualifications, geographic location, market conditions for the role, and internal equity.
A fun and inclusive culture supported by an employee-led Culture Committee with sponsorship from the President, providing you with opportunities to participate in group workouts, team sports, company-wide social events or celebrations, and other great initiatives that foster Wesgroup’s culture.
The Wesgroup Store, stocked with amazing name-brand apparel and items to purchase using points earned for milestones, participation, and going above and beyond.
A Lifestyle Spending Account which includes coverage for fitness, daycare, and eldercare costs. Wesgroup also covers the cost for all employees to attend two fitness classes per week at partnering fitness facilities to promote wellbeing.
Wesgroup supports a broad range of community initiatives through donations and employee volunteer activities, including paid days off to volunteer your time each year and give back to our communities.
Stocked kitchens with healthy (and not-so-healthy) snacks, fresh fruit and veggies, sparkling water, premium coffees and teas with a wide range of dairy alternatives to support your daily caffeine hit.
A brand-new, beautifully designed office downtown with incredible views of the ocean and North Shore mountains, across from the Burrard sky train station.
If you are interested in exploring this exciting opportunity to join one of Western Canada’s largest real estate companies, please visit our website at and apply with your resume and cover letter today.

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