Human Resource and Administrative Assistant

4 weeks ago

Winnipeg MB, Canada Agrocorp International Full time

POSITION SUMMARY

The Human Resources and Administrative Assistant (HRAA) supports the human resources, business operations, and administrative functions of the organization by completing recruitment and selection, onboarding, training and development, performance management, record maintenance, and payroll processing and group benefitsadministration, as well as providing administrative support to the Winnipeg office including coordinating the information technology (IT), electronic equipment, and business systemsof the organization, and actingas the first point of contact for internal users requiring supportwith the organization’s business information systems.

ESSENTIAL DUTIES AND RESPONSIBILITIES*

Human Resources Administration

Perform full spectrum HR duties and administrative tasks and other HR-related projects as assigned by management.

Provide support to management on selection processes, including pre-screening short-listed candidates and arranging interviews.

Coordinate administrative functions related to the recruitment and selection of foreign workers including applicable visa applications and renewals.

Enter and maintain new-hire and employee data into the HRIS and maintain confidential employee records.

Ensure that newly hired employees are properly onboarded and provide new hire orientations for Winnipeg based employees.

Administer the performance appraisal process, sending out reminders to managers and employees, trackingncompletion, and updating the system.

Assist in payroll preparation and group benefits administration.

Source and coordinate required and recommended employee training and development.

Track and send out employee birthdays and years of service notices.

Supporting Health and Safety initiatives for Canadian operations.

Annually submitting HR compliance reports.

Assisting with applications for federal and provincial immigration programs.

Aiding employees in applying for the Saskatchewan Immigrant Nominee Program (SINP)

Coordinate employee engagement activities to promote a positive work culture and productive, happy workforce.

Overseeing US HR Administration, encompassing areas such as Payroll, Recruitment, and Benefits Administration.

Office Administration

Maintain inventory of office and kitchen supplies and equipment.

Draft, edit, scan, print, and courier documents.

Arrange courier pick-ups receive deliveries; reconcile courier account invoices

Administer the contract with, and provide direction to, the office cleaning service provider

Negotiating corporate/best travel rates and fares

Work with internal and external IT consulting services providers to coordinate the information technology (IT), electronic equipment, and business systems of the organization, and act as the first point of contact for internal users requiring support with the organization’s business information systems.

Teamwork

Train and/or share knowledge with the Agrocorp Canada teams.

Travel to plants as needed to foster a team culture.

Identify opportunities for improvement.

Safety

Participate in safety meetings and training required.

Communicate, document, and control hazards, as instructed.

Report all incidents to the Safety Representative.

SPECIFIC KNOWLEDGE, SKILLS AND ABILITIES

Post-secondary education from a recognized institution in Human Resources, Business Administration, or related discipline, or an acceptable combination of education and experience.

Minimum 1 year of human resources administration.

Minimum 2 years of experience in office administration.

Prior experience processing payroll in a multi-faceted organization (salary,hourly, overtime, allowances, bonuses, etc.) is an asset.

Prior experience administering IT systems, networks, and related technologies is an asset.

Knowledge of and prior experience using SalesForce customer relationship management software is an asset.

Knowledge of the Canadian Labour Code and prior experiencing working for a federally regulated organization is an asset.

Advanced Microsoft Office skills including extensive experience using Excel.

The ability to delegate and manage conflicting priorities.

Proven ability to foster effective interpersonal relationships within a geographically and culturally diverse work setting.

Ability to use initiative to identify problems and deliver solutions.

Effective written and verbal communication skills in English.

Strong communication, interpersonal and organizational skills, with a high level of attention to detail.

Ability to handle confidential information.

CONDITIONS OF EMPLOYMENT

Office environment, long periods of sitting, using a computer, and viewing computer screen.

Overtime may be required during evenings and weekends.

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