Billing Coordinator

3 weeks ago

Brampton ON, Canada EXP Full time

Job Description:

Billing Coordinator

Brampton, ON

At EXP, we're driven to provide innovative solutions for the world's built and natural environments. As a team of engineers, architects, designers, scientists, creators and a community of professionals, we bring diverse and talented people together to solve the world's most complex challenges. Here, you join a team that leverages differences, harnesses their entrepreneurial spirit in an employee-owned company, that believes diversity is what gives us strength, seeks sustainable results and shares ambitions for each other, our clients and the communities we are part of and serve. To be a part of EXP means to have your own experience, while staying connected to a global network of professionals, who believe we are a part of something bigger. Together, we are EXP.

Are you ready to design your future?

Be our next Billing Coordinator

Your work environment at EXP

In this role, you will join the Finance group, based in our Brampton ON, office reporting to the Vice President of Finance.

What a day at EXP has in store for you

  • Effectively communicate with Project Managers and Sector Leads, regarding contract documents, change orders and other contract modifications, approvals, and any additional services-related to billing
  • Set up projects in Deltek and maintain budgets and backlogs throughout the life of the project
  • Prepare final invoice package containing draft and final invoices for all billable projects, including all applicable backup
  • Mail final invoices, file client invoice copies and backup documents in the billing folder
  • Assess and pursue opportunities for maximization of client billing; communicate with the parties involved as to your observations and actions taken
  • Research any unbilled issues to optimize the billing possibilities for the billing period
  • Maintain the billing folders for all projects, with all the appropriate documents; contracts, change orders and monthly invoices, in accordance with standard processes and procedures
  • Investigate project variances and submit variance reports to management
  • Carry out Progress Project Reports
  • Provide the accounts payable team members with advice on client billing, relative to consultant invoicing and reimbursable expenses. It is expected that the Biller maintain a continuous line of communication to clear any open issues
  • Work with the cash receipts team members to reconcile variances that occur in the application of cash
  • Work with accounts receivables team members regarding unpaid project billings
  • Write off any uncollectible receivables, labour or expenses, as directed by the appropriate person
  • Close out projects upon completion
  • Prepare special project analyses for the Sector Leads, PMs and Billing Management
  • Compile information for internal and external audits, as required
  • Perform additional assignments, as directed by the Billing Manager
  • Communicate and coordinate with the local offices
What your experience looks like
  • University degree in Accounting or a related field
  • Minimum 3-5 years of Accounting (AP/AR/Billing) knowledge
  • Enrolled in CPA program is an asset
  • Understands revenue recognition
  • Proficiency in Microsoft Office and computer applications
  • Excellent verbal and written communication skills
  • Self-motivated with independent work habits
  • High attention to detail and accuracy
  • Experience working in a fast-paced office and deadline oriented
  • Working knowledge of Deltek Vision software is a definite asset
  • For the protection of our staff and to meet the needs of our clients, our group has introduced a mandatory vaccine policy. Candidates will be required to show proof of being fully vaccinated against COVID-19 upon commencing employment
About Us:

EXP subscribes to the Workplace Equity Program. Applications from women, members of visible minorities, Indigenous peoples and persons with disabilities are encouraged. Persons with disabilities can obtain accommodation for the selection process by contacting us at the following email address: .

Our story

With a mission to understand, innovate, partner and deliver, EXP provides engineering, architecture, design and consulting services to the world's built and natural environments.

Our heritage dates back to 1906, when the earliest of EXP's predecessor companies started its engineering infrastructure practice. Today, thousands of creative professionals across EXP work together to deliver extraordinary experiences year after year.

What makes us different

The passion, enthusiasm, diversity and industry-leading capabilities of our employees make us who we are. We're committed to providing a challenging work environment that cultivates career growth, encourages creativity and rewards excellence. Find out more about life at EXP by visiting . #J-18808-Ljbffr

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