Billing Assistant

3 weeks ago

Toronto ON, Canada Madison Group of Companies Full time

About Us:

The Madison Group is a widely diversified real estate and land development company with extensive experience in building master- planned communities, low-rise and high-rise residential projects and also operates a substantial portfolio of retail, commercial and industrial projects.

For over 55 years, Madison Group has built its foundation on integrity and innovation and our commitment to our customers is our foremost priority. Madison Group focuses on creating quality homes & residences in desirable areas firmly rooted in a sense of community. Our reputation is defined by the talent, dedication, and passion of our team. For further information, please refer to Madison Homes’ website at MadisonGroup.ca

The Role:

As a Billing Assistant in our construction-based organization, you're instrumental in ensuring the smooth flow of invoice processing by providing essential administrative support and collaborating with various departments. Your willingness to work cooperatively and your adeptness at administrative tasks contribute significantly to the efficiency and accuracy of our billing processes.

Primary Responsibilities:

  • Invoice Tracking: Monitor and track incoming invoices from suppliers, ensuring prompt and accurate processing.
  • Record Keeping: Maintain meticulous records, including invoice status, payment dates, and relevant communications, ensuring easy retrieval.
  • Payment Coordination: Collaborate with the billing team to ensure the timely release of payments, adhering strictly to payment terms and ensuring accuracy.
  • Documentation Management: Efficiently photocopy, scan, and file invoices and related documentation, establishing and maintaining organized filing systems for easy retrieval.
  • Support Cross-Departmental Collaboration: Work with other departments as needed, providing administrative assistance, and fostering collaboration to streamline workflow processes.

Secondary Responsibilities:

  • Discrepancy Resolution: Provide support to the billing team in resolving invoice discrepancies or issues, ensuring swift resolution.
  • Communicating and collaborating with vendors to ensure proper information and material flow.
  • Process Improvement: Identify opportunities to streamline invoice processing workflows, enhancing efficiency within the billing department.
  • Quality Assurance: Conduct regular reviews of invoice processing procedures to uphold accuracy and compliance with internal policies and procedures.

Qualifications:

  • Educational Background: High school diploma or equivalent required. Additional coursework in business administration or related fields is advantageous.
  • Administrative Skills: Proficient in administrative tasks such as photocopying, scanning, filing, with keen attention to detail.
  • Communication Skills: Strong interpersonal skills, capable of collaborating effectively with various departments to support workflow.
  • Organizational Skills: Excellent organizational abilities, capable of managing multiple tasks and priorities effectively.
  • Problem-Solving Skills: Ability to identify and resolve invoice processing issues promptly and efficiently.
  • Tech Proficiency: Comfortable with basic computer software for data entry and office tasks; familiarity with invoice processing software preferred.
  • Reliability: Dependable and punctual, with a strong work ethic and commitment to meeting deadlines.

We are committed to providing accommodations for people with disabilities. Accommodations are available upon request to ensure that we meet your needs.

We thank all candidates for your interest in the role and your application. Only candidates that fit all of the required skills and qualifications will be contacted directly.

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