Office Coordinator
2 weeks ago
About the Opportunity
Our Saskatoon branch is looking to add an enthusiastic Office Coordinator to help support our growing office. Do you like a variety of tasks throughout your day? Are you able to pivot in the face of changing priorities? If organization is your mainstay, you are energized by working in a collaborative environment, and you have a strong MS Office skill set, let’s connect
More specifically, as an Office Coordinator, some of your key responsibilities will be:
- First Impressions – Create a welcoming space for clients, guests, and staff, and arrange onboarding for new colleagues.
- Coordinate Meetings, Events, and Staff Functions – Coordinate and facilitate monthly staff meetings and set up and take down as needed for meetings.
- Communication – Share information on a continuous basis regarding upcoming events, action items, meetings, organizational and office updates, and others as needed.
- Office Coordination – Order and restock general office and field supplies; keep common areas tidy, maintained, and organized; coordinate outgoing mail and courier services and travel arrangements; and general office maintenance and organization.
- Financial Coordination – Facilitate accounting processes such as, but not limited to, Visa Reconciliation, Bank Deposits, Accounts Payable/ Receivable, Invoice Coding, Monthly Reports, and support good business acumen.
- Project Administration – Open projects on our system, edit and review agreements/proposals, assist in budget tracking, and basic formatting of documents.
- Other administrative and office support tasks as required.
About You
Are you proactive, motivated, and eager to learn new things and provide outstanding service to our internal teams and external clients? Our ideal candidate is someone looking to grow with our office, has an Office Administration certificate, and a minimum of two years of experience or equivalent education/experience in Business Administration or a related field.
The core skills that will help you succeed here include:
- High Quality and Detail Oriented – You take personal pride in delivering outstanding quality work for project leaders and team members.
- Accountable/Dependable – You take personal responsibility for the quality and timeliness of work and achieve results. You follow accounting and administrative processes accurately and meet business deadlines.
- Flexible and Adaptable – You embrace the ambiguity of “…other duties as assigned” and demonstrate a creative and positive approach to problem solving and are not rattled by interruption or changes in plans.
- A Service Driven Approach – You are genuinely excited about caring for others. You value and deliver high-quality service to all colleagues and clients.
- Collaborative – You encourage cooperation, collaboration, and authentic teamwork. You build positive relationships, seek to understand with a curious and caring mindset, and can weave the ideas and needs of team members into a cohesive plan.
- Growth Oriented – You have the desire to expand your responsibilities through a commitment to continuous improvement and learning.
- Energy/Stress – You consistently demonstrate an approachable and inviting attitude and handle demanding workloads, competing demands, distractions, and interruptions with professionalism and ease.
- Critical Thinker – You analyze information objectively and make informed decisions. You consider diverse perspectives and effectively solve complex problems through logical reasoning.
- Planning/Organization – You enjoy nurturing systems that improve the quality of experiences while remaining flexible and understanding of the steps necessary to achieve goals.
About Us
Urban Systems is an employee-owned interdisciplinary community consulting firm with deep Canadian roots. We are united in our mission to transform communities everywhere into vibrant places where people want to live today, tomorrow, and forever.
At Urban Systems, vibrant communities are everything—including our own work community. Since 1975, we have grown to more than 700 people with 18 offices across Canada. Every day, our purpose-driven team works closely with our clients and their communities to deliver impactful work. We are proud to work with diverse clients, including Indigenous communities, all levels of government, commercial and residential land developers, and the natural resource sector.
We care for our communities and for our people. It’s our differences that make us exciting, and our shared belief in Urban Systems that binds us together. We’re searching for the creative and passionate and the curious and courageous to join us in creating meaningful and generational change in communities.
Our Commitment to You
Are you looking for a meaningful challenge and to create impact in your community? Join a tight-knit team of professionals at Urban Systems and be part of our mission to build vibrant communities across Canada. Here’s what you can expect as part of our team:
- Competitive Compensation and Benefits. You’ll receive competitive compensation, extended health, dental, vision care coverage, and more. This position will have a salary range of $50,000.00- $60,000.00 per year based on a 40-hour work week. The range is negotiable based on your skillset and experience.
- Paid Time Off. We encourage all team members to take time off to recharge and spend time with loved ones. Enjoy 3 weeks of paid vacation to start, in addition to statutory days off throughout the year.
- Learn and grow. Your professional growth & development is supported here. You are encouraged to take initiative and shape your career through coaching, in-house learning, technical courses, and more.
- Work with Inter-Disciplinary Teams. Amazing things happen when you mix creativity, curiosity, teamwork, and a strong desire to collaborate and innovate. You will be part of diverse, inter-disciplinary teams to deliver important projects for our clients and their communities.
- Flexible Hours & Work Environment. You have a life outside of work. We offer flexibility in your work schedule and work environment to help you do your best work and meet your commitments.
- Saving for the Future. To help you achieve your long-term retirement goals, we offer a Long-Term Matching Program that matches your contributions to an RRSP or TFSA.
- Support through Transitions. You will be supported through life’s moments and transitions, big or small, including generous top-up for parental leave.
- Create Lasting Community Impact. 98% of Urban Systems employees believe that the work we do is important. Join a team of like-minded leaders and work together to bring impactful community projects to life
How to Apply
If this describes your background, skills and attributes, please visit our website for more information and submit your resume and cover letter. If it doesn’t describe you exactly, but you feel you are well suited to this opportunity, we encourage you to apply.
Deadline for applications: Wednesday, May 1 st , 2024 at 1:00 pm CST
#J-18808-Ljbffr-
Office Manager
2 weeks ago
Saskatoon, SK, Canada Urban Systems Ltd. Full timeOur Saskatoon branch is looking to add an enthusiastic Office Coordinator to help support our growing office. If organization is your mainstay, you are energized by working in a collaborative environment, and you have a strong MS Office skill set, let’s connect! More specifically, as an Office Coordinator, some of your key responsibilities will be: ...
-
Office Coordinator
2 weeks ago
Saskatoon, Canada Urban Systems Ltd. Full timeAbout the Opportunity Our Saskatoon branch is looking to add an enthusiastic Office Coordinator to help support our growing office. Do you like a variety of tasks throughout your day? Are you able to pivot in the face of changing priorities? If organization is your mainstay, you are energized by working in a collaborative environment, and you have a strong...
-
Office Coordinator
2 weeks ago
Saskatoon, Canada Urban Systems Ltd. Full timeAbout the Opportunity Our Saskatoon branch is looking to add an enthusiastic Office Coordinator to help support our growing office. Do you like a variety of tasks throughout your day? Are you able to pivot in the face of changing priorities? If organization is your mainstay, you are energized by working in a collaborative environment, and you have a strong...
-
Office Coordinator
3 weeks ago
Saskatoon, Canada Urban Systems Ltd. Full timeAbout the OpportunityOur Saskatoon branch is looking to add an enthusiastic Office Coordinator to help support our growing office. Do you like a variety of tasks throughout your day? Are you able to pivot in the face of changing priorities? If organization is your mainstay, you are energized by working in a collaborative environment, and you have a strong MS...
-
Project Coordinator
3 days ago
Saskatoon, SK, Canada Arbutusproperties Full timeProject Coordinator Arbutus Properties is a leading land developer, home builder, and commercial constructor, offering a dynamic work environment, attractive compensation and benefits package, and vast opportunity for advancement. We are currently seeking an experienced Project Coordinator with a strong work ethic, the desire to be part of a team, and...
-
CURLSASK - Office Coordinator
3 weeks ago
Régina, SK, Canada Sask Sport Full timeCURLSASK is the leader in the sport of curling in Saskatchewan. We have over 120 affiliated curling centres, provide grassroots to elite curling and strive to continue the grow the sport in Saskatchewan! Job Description The Office Coordinator is responsible for the administration of the CURLSASK Office located at 613 Park Street in Regina. The successful...
-
Project Coordinator
2 weeks ago
Saskatoon, SK, Canada Supreme Steel Full timeSupreme Steel is currently looking for a motivated and highly efficient individual to join our team in the full-time permanent position of Project Coordinator at either our office in Acheson, AB or our office in Saskatoon, SK. Flexible hybrid work options considered. This is an amazing developmental opportunity for an outgoing, engaging, competent,...
-
Project Coordinator
2 weeks ago
Saskatoon, SK, Canada TalentSphere Staffing Solutions Full timeProject Coordinator Real Estate Development Multifamily Residential Saskatoon, SK Project Coordinator Duties & Responsibilities: Assist the Project Manager with managing, assembling, and updating contract documents, such as drawings, specifications, change notices, change orders, etc. Review and process RFIs (Request for Information) Review...
-
Project Coordinator
5 days ago
Saskatoon, SK, Canada Supreme Steel Full timeSupreme Steel is currently looking for a motivated and highly efficient individual to join our team in the full-time permanent position of Project Coordinator at either our office in Acheson, AB or our office in Saskatoon, SK. Flexible hybrid work options considered after training is complete. This is an amazing developmental opportunity for an...
-
Installation Coordinator
1 week ago
Saskatoon, SK, Canada Floform Full timeWith 16 branches and 5 manufacturing facilities located in the Pacific Northwest and Western Canada, FLOFORM Countertops manufactures, sells, and installs over 20,000 premium surface countertops a year. Established in 1961, FLOFORM is proud to be one of the Best Managed Companies in North America. Required immediately, our LOCAL SASKATOON BRANCH is seeking...
-
Senior Coordinator, Medical Writing
5 days ago
Saskatoon, SK, Canada University of Saskatchewan Full timePrimary Purpose: The primary purpose of this position is to work in partnership with the manager, medical education (MME) to coordinate the day-to-day operations of the site administrator team, recommend process improvement, coordinate, and standardize the work relating to the academic programs in the Medical Education Division, Department of Family...
-
Project Coordinator
2 weeks ago
Saskatoon, SK, Canada Demix Béton une division du groupe CRH Full timeWhy work for Lafarge? As the global leader in innovative and sustainable building materials, we’re committed to shaping a greener , smarter and healthier world. At Lafarge Canada Inc., safety comes first, collaboration matters and diversity is celebrated with people who share our desire to continually make our materials better. Do you have...
-
Project Coordinator
6 days ago
Saskatoon, SK, Canada Supreme Steel Full timeSupreme Steel is currently looking for a motivated and highly efficient individual to join our team in the full-time position of Project Coordinator in our Saskatoon SK office . This is an amazing developmental opportunity for an outgoing, engaging, competent, and growth-oriented individual. Your soft skills will determine your success in this...
-
Marketing Coordinator
6 days ago
Régina, SK, Canada Redhead Equipment Ltd. Full timeRedhead Equipment has an exciting term opportunity for a Marketing Coordinator at our Regina head office. Reporting to the Director of Marketing, the Marketing Coordinator is responsible for developing and executing marketing initiatives as well as providing administrative support to the department. Promoting the company as a brand ambassador *Planning,...
-
Site Project Coordinator
2 weeks ago
Saskatoon, SK, Canada NexGen Energy Ltd. Full timeROLE OVERVIEW Reporting to the Construction Manager, the successful candidate will play an essential role in onsite project execution. This dynamic role is focused on assisting project and construction management in developing and maintaining schedules, managing labor, supporting with contractor and onsite personnel communication relations, engineering,...
-
Project Coordinator
2 weeks ago
Saskatoon, SK, Canada Supreme Steel Ltd. Full timeSUPREME STEEL has been transforming landscapes across western Canada and the United States since 1972, tackling the biggest challenges with heart, smarts and cutting edge technology. Supreme is a family company that has grown to be one of North America’s most trusted steel solution providers. We’ve done it by delivering great service and outstanding...
-
Office Coordinator
3 days ago
Saskatoon, Canada University of Saskatchewan Full time**Office Coordinator (Clerical Assistant) - Math and Stats/Admin Support Group**: The College of Arts and Science consists of twenty-one departments spanning the natural and physical sciences, the social sciences, and the humanities and fine arts. Several institutes, centres, and interdisciplinary programs are also part of the college, which occupies...
-
QA/QC Coordinator CCJ1JP00000542
3 weeks ago
Saskatoon, SK, Canada Morson Canada Full timeRole: QA/QC Coordinator (TS) Description: Intermediate (4-9yrs) or Senior (10+yrs) Rotation: 2 weeks on, 2 weeks off, 11 hours per working day Work Location: McArthur River, SK - flights out of Saskatoon only Max submissions: 3 Job Posting Start Date:05/22/2024 Job Posting End Date:05/21/2025 Note: E&I background + Journeyman/women preferred ...
-
Officer (Full-time)
3 weeks ago
Saskatoon, SK, Canada University of Saskatchewan Full timeResearch Officer – Food Product Development Research Officer – Food Product Development The Department of Food and Bioproduct Sciences is comprised of nine faculty members with research programs in the areas of food nutrigenomics, brewing, food/environmental microbiology, food chemistry and omics, food nanotechnology and emulsion science, food...
-
Community Project Coordinator
2 weeks ago
Saskatoon, SK, Canada Supreme Steel Ltd. Full timeSUPREME STEEL has been transforming landscapes across western Canada and the United States since 1972, tackling the biggest challenges with heart, smarts and cutting edge technology. We’ve done it by delivering great service and outstanding solutions—made right, on time. Because at the core of our business is genuine care for our partners, our people,...
