Executive Assistant

4 weeks ago

Toronto ON, Canada Wittington Investments, Limited Full time

Executive Assistant

Who We Are:

Wittington Investments, Limited, a private Canadian company, is the holding company of the Weston group of companies, which includes George Weston Limited, Loblaw Companies Limited and Choice Properties REIT.

We are looking for an Executive Assistant to join our Team.

Who You Are:

  • All About the Details. Your written and verbal communication skills and accuracy within a fast-paced environment are key to your success in this role.
  • Confidentially Astute. You understand the importance of confidentially and deal with highly sensitive information with discretion and professionalism.
  • Interpersonally Savvy. You possess the ability to communicate effectively and interact with individuals at all levels across the organization.
  • Self-Motivated and Excellence Driven. You possess a sense of urgency and the desire to deliver, you lend a hand; anticipate need and problem solve in real time.
  • Technically Skilled. You have advanced working knowledge of Windows and Microsoft Office Products (Word, PowerPoint, Excel and Visio).

How You’ll Contribute:

  • Responsible for phone, email and calendar management including scheduling of all meetings, coordinating visits with internal/external contacts, coordinating events, booking appointments, and travel arrangements
  • Processing expenses and invoices
  • Prepare or modify documents, and correspondence, .
  • Display sensitivity to deadlines as well as to multiple priorities.
  • Follow up and act as a liaison with various individuals both internally and externally, at all levels of the organization.
  • Coordinate and complete various special events (e.g. townhalls) and projects/assignments as required.
  • Coordinate conferences, booking conference rooms/meeting rooms /arranging for catering services and technical equipment and materials as appropriate.
  • Other administrative support such as filing, faxing and photocopying as required.

What You’ll Need to Succeed:

  • Successful completion of a related post-secondary program.
  • Minimum of 3 -5 years Executive Assistant experience.
  • Advanced computer skills – proficient in Word, Excel, PowerPoint, Outlook and the ability to proactively manage Calendar.
  • Quick learner with ability to effectively communicate, both verbally and in writing, with a wide variety of people at all levels within the business.
  • Able to deal with sensitive business information in a confidential and professional manner.
  • Strong interpersonal skills, as well as professional demeanor and appearance. Ability to quickly develop strong working relationships with executives within the business.
  • Able to work in a highly organized manner where detail, accuracy, urgency, confidentiality and discretion are critical with minimal supervision.
  • Strong work ethic, trustworthy and a team player.

Wittington Investments, Limited is an equal opportunity employer committed to promoting a diverse and inclusive workplace. We know our success depends on the perspectives and contributions of all our employees. Diverse backgrounds and experiences make our business stronger.

If you are contacted for a job opportunity and require accommodation, please email people.culture@wittington.ca so we can ensure you have an accessible candidate experience throughout the recruitment process. All requests are confidential and used only to meet candidate needs.

We thank all applicants for showing an interest in this position. Only those selected for an interview will be contacted.

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