Medical Administrative Support

4 weeks ago


Calgary AB, Canada Alberta Health Services Full time

The Administrative Support IV position provides administrative support to assigned oncologists in the Department of Oncology for their clinical, academic, administrative, education, and research duties. The clinical administrative support component involves coordinating and booking surgical procedures, clinical appointments and diagnostic tests, managing patient charts, completing insurance forms, prescription requests, and other documentation. The academic administrative support component includes preparation of CVs, annual reports, grant applications, processing university finances, and other related tasks. Other responsibilities include answering and responding to telephone calls, triaging patient calls to the appropriate area, composing a variety of correspondence including scientific material and transcribing reports, meeting coordination and minute taking, calendar management, educational and clinical round coordination, travel coordination, invoicing, providing coverage for colleagues and the front desk as required, learning various workflows within the department, navigating and performing various workflows in Connect Care, and completing assigned projects and other duties as needed. As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.
Administrative Support IV
Unit and Program: Department of Oncology, CCA Medical Affairs
Multi-Site: Not Applicable
Temporary Employee Class: Temp F/T Benefits
Temporary End Date: 30-NOV-2025
Length of Shift in weeks: Shifts per cycle: 10
Shift Pattern: Days Off: Saturday/Sunday
Administrative Support IV
Unit and Program: Department of Oncology, CCA Medical Affairs
Multi-Site: Not Applicable
Temporary Employee Class: Temp F/T Benefits
Temporary End Date: 30-NOV-2025
Hours per Shift: 7.Length of Shift in weeks: Shifts per cycle: 10
Shift Pattern: Days Off: Saturday/Sunday
Additional Required Qualifications: The candidate will have a minimum of three years of related and progressive administrative experience within an acute care and academic medical setting. This experience must include direct support of multiple physicians, with relevant experience in physician academic, administrative, research, education, clinical and surgical practice support as it relates to Medical Affairs workflows, processes, and procedures. The candidate must have completed a course(s) in medical terminology, be able to type 60-70 words per minute, and have proficient skills using Microsoft Office. Candidates may be required to undergo skill testing.
Preferred Qualifications: Experience with Connect Care scanning workflows is an asset. Courses in professional writing and communication.
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